Agenda

Venue: Brunswick Room - Guildhall, Bath. View directions

Contact: Marie Todd  01225 394414

Items
No. Item

1.

WELCOME AND INTRODUCTIONS

2.

EMERGENCY EVACUATION PROCEDURE

The Chair will draw attention to the emergency evacuation procedure as set out on the Agenda.

3.

APOLOGIES FOR ABSENCE AND SUBSTITUTION

4.

DECLARATIONS OF INTEREST

At this point in the meeting declarations of interest are received from Members in any of the agenda items under consideration at the meeting. Members are asked to indicate:

(a) The agenda item number in which they have an interest to declare.

(b) The nature of their interest.

(c) Whether their interest is a disclosable pecuniary interest or an other interest,  (as defined in Part 2, A and B of the Code of Conduct and Rules for Registration of Interests)

Any Member who needs to clarify any matters relating to the declaration of interests is recommended to seek advice from the Council’s Monitoring Officeror a member of his staff before the meeting to expedite dealing with the item during the meeting.

5.

TO ANNOUNCE ANY URGENT BUSINESS AGREED BY THE CHAIR

The Chair will announce any items of urgent business accepted since the agenda was prepared under the Access to Information provisions.

6.

ITEMS FROM THE PUBLIC - TO RECEIVE DEPUTATIONS, STATEMENTS, PETITIONS OR QUESTIONS

7.

MINUTES OF THE MEETING OF 22 OCTOBER 2018 pdf icon PDF 85 KB

To confirm and sign the minutes of the previous meeting.

8.

TENNIS IN ALICE PARK

Colin Fairweather from Bath Tennis Club will make a statement regarding his vision for tennis in Alice Park.

9.

ALICE PARK WILDLIFE GARDEN pdf icon PDF 203 KB

To consider a report by Sam McGuire, Water Ecologist and volunteer, regarding the pond area in Alice Park.

10.

WITHDRAWAL OF SUPPORT FROM COUNCIL EVENTS TEAM

To discuss the withdrawal of support from the Council’s Events Team for events taking place in Alice Park.

 

In 2016 with the inception of the Alice Park Trust, the Council’s Events Office was asked to support the Trust in the administration of all events taking place within the park.

 

Following a review of the events office and after seeking legal advice, the Council’s events team are no longer in a position to continue providing this service.  The legal position was clear that Alice Park is not a Council park; consequently the final say on activities and events within the Park rests solely with the Alice Park Trust Sub-Committee.

 

The Events Team would, of course, be able to offer informal advice to the Committee on the Trust’s policy around events and it may wish to use the Council’s Policy as a point of reference, particularly in relation to suitable events for the Park – please find the link below:

 

http://www.bathnes.gov.uk/sites/default/files/events_policy_0.pdf

11.

UPDATES FROM THE PREVIOUS MEETING

The Chair will give an update on the following items that were discussed at the previous meeting:

 

·  Tennis hut

·  Lawn tennis association deal

·  Flagpole

·  Heritage information boards

·  Skate park

·  Footpath join-up

12.

THE BIG SLEEP OUT

To discuss the arrangements for the proposed “Big Sleep Out” in aid of Julian House which is scheduled to take place in Alice Park on Friday 8 March 2019 including:

 

·  Lack of reference to permission being granted by the Trustees.

·  Formal risk assessment.

·  Trust Specific Public Protection Policy to cover against potential accidents or injury to participants.

 

Further details are available using the following link:

 

http://www.bigbathsleepout.co.uk/

 

13.

WILD FIT PROJECT

To consider the possibility of the implementing the Wild Fit project in Alice Park (installation of outdoor fitness trails equipment).

 

Further details are available using the following link:

 

http://www.wildfit.co.uk

14.

TOILETS IN ALICE PARK

Introduction

 

Between 16 and 23 January Graham Page received four complaints of person or persons defecating in the park, two of which he confirmed.  As a result he phoned the police on their 101 number and the case was logged.  He was contacted the following day by the local police and it was agreed that their community policing unit would patrol the park periodically both as a deterrent but also to offer help if necessary to the people concerned.  

 

The Issue

 

At present toilet facilities are available in the park but they are locked overnight and a charge of 20p is levied per use.  At present the charge on the trust is £13,000 per year; a cost of £17.80 per day to clean and maintain each convenience. In addition last year's (2017) failed to show both how much money was raised and its destination.  Certainly the Trust did not benefit from the revenue.

 

Questions for the Trust

 

·  Should the toilets be made available free of charge thus reducing risk of nuisance in the park and increasing amenity to users generally?

 

·  If charges are to be levelled why isn't the Trust benefiting from the revenue raised?

 

·  Is the present contract best value for the trust?

 

·  As this part of a wider B&NES contract, has the cost of this contract been fairly apportioned between the trust and other beneficiaries from the contract?

15.

PROPOSAL TO UNDERTAKE METAL DETECTION IN ALICE PARK

Graham Page will give a verbal report on a proposal to undertake metal detection in the park.

16.

DELEGATED POWERS

To consider approving the following delegations:

 

·  To agree that the Chair and one other voting member of the Alice Park Trust Sub-Committee be authorised to sign documentation (such as contracts) on behalf of the Trust.

 

·  To delegate authority to the Chair to spend up to £1,000 for minor works subject to reporting any decisions made to the subsequent meeting of the Alice Park Trust Sub-Committee.

17.

DATE OF NEXT MEETING

To consider when to hold the next meeting of the Sub-Committee.