Agenda and minutes
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WELCOME AND INTRODUCTIONS Minutes: The Chair welcomed everyone to the meeting. |
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EMERGENCY EVACUATION PROCEDURE The Chair will draw attention to the emergency evacuation procedure as set out on the Agenda. Minutes: The Democratic Services Officer drew attention to the Emergency Evacuation Procedure. |
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APOLOGIES FOR ABSENCE AND SUBSTITUTION Minutes: Holly Dabbs, independent member, was not present. The Democratic Services Officer reported that there had been no response to the advert for an independent member to replace Bill Shaw and it was agreed that the advert be re-circulated to Trust Members with a closing date of 22 August. |
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DECLARATIONS OF INTEREST At this point in the meeting declarations of interest are received from Members in any of the agenda items under consideration at the meeting. Members are asked to indicate: (a) The agenda item number in which they have an interest to declare. (b) The nature of their interest. (c) Whether their interest is a disclosable pecuniary interest or an other interest, (as defined in Part 2, A and B of the Code of Conduct and Rules for Registration of Interests) Any Member who needs to clarify any matters relating to the declaration of interests is recommended to seek advice from the Council’s Monitoring Officeror a member of his staff before the meeting to expedite dealing with the item during the meeting. Minutes: There were no declarations of interest. |
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TO ANNOUNCE ANY URGENT BUSINESS AGREED BY THE CHAIR The Chair will announce any items of urgent business accepted since the agenda was prepared under the Access to Information provisions. Minutes: There was no urgent business. |
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ITEMS FROM THE PUBLIC - TO RECEIVE DEPUTATIONS, STATEMENTS, PETITIONS OR QUESTIONS Minutes: There were no items from the public. |
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MINUTES OF THE PREVIOUS MEETING To agree the minutes of the meeting of 13 December 2021 as a correct record for signing by the Chair. Minutes: RESOLVED that the minutes of the meeting held on 13 December 2021 be confirmed as a correct record and signed by the Chair. |
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CHAIR'S UPDATE An update on items raised at previous meetings:
1) Friends of Alice Park 2) Alice Park Community Garden 3) Position of Entrance Minutes:
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UPDATE FROM THE ALICE PARK PLAY AREA PROJECT (APPA) To receive an update from members on the Alice Park Play Area Project workstreams: • Public consultation and engagement - Joanna and Holly • Finance and community giving - Rob • Equipment sourcing and overall play area plan - Sally and Rob Minutes: 1) Public consultation and engagement Cllr Wright reported back on the public consultation: 1. There had been 4 consultation events and 291 responses. 2. There was a good range of responses from different age groups with the exception of 17-25 year olds. 3. Most users were local and walked to the park using the facilities on a weekly to monthly basis. 4. Option Z was the most popular due to the pirate ship and zip wire but there were also elements in Option A that were popular, and it may be that a combination of the two could be considered as an alternative option. There were comments about the lack of water play but this was not being put forward as an option on cost and maintenance grounds. 5. The responses also favoured more seating in the location of the play area. 6. Kensington Meadows was listed as an example of a good local play area and Sydney Gardens as one that didn’t work. It was agreed that an informal meeting be arranged to discuss the next stage. 2) Finance and community giving The Chair reported that he was looking into organising a future event at the park in the first weekend of September with external sponsorship to raise awareness of fundraising for the play project. Cllr Wright advised that the Trust could consider applying to the Co-op community fund scheme. 3) Equipment sourcing and overall play area plan It was agreed that it would be useful for Jane Robson, Parks Manager to attend a future meeting to discuss the equipment sourcing and play area plan and also to receive further details about the equipment used at Kensington Meadows. RESOLVED that an informal meeting be arranged to discuss next steps in relation to the Alice Park Play Area Project. |
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Tennis court - use of hut and ancillary issues Additional documents: Minutes: The Chair reported that the tennis courts were leased to Wesport via the Council and one of the clubs using the facilities had asked if they could use the hut for storage, but as that was outside of the lease the issue had been referred to the Trust. He suggested that there could be a licence agreement to cover liabilities, or the Trust could hire out the hut at a cost. Cllr Davis undertook to look into what arrangements had been made at a similar facility.
RESOLVED that Cllr Appleyard speak to Wesport to discuss options for how clubs could use the tennis court hut for storage such as a licence or rental agreement.
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Alice Park Trust 2021-22 Outturn Report To note and consider the quarterly budget and forecast report for the Alice Park Trust. Minutes: Cllr Wright asked if it would be possible to have a breakdown of the income from commercial activities and the Chair undertook to share this information.
RESOLVED
(1) That the budget for 2022/23 be noted; (2) That the long-term aim for the Trust to become financially self-sufficient, to be achieved by a 10-year plan to focus on expanding income generation, be noted; (3) That the Service Level Agreements (SLAs) with the council’s Parks department be reviewed and formalised to allow for a more transparent and robust financial planning process. |
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DATE OF NEXT MEETING To agree the date of the next meeting. Minutes: RESOLVED that the next meeting be held on Thursday 18 August 2022 at 2.30pm.
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