Agenda and draft minutes

Venue: Council Chamber - Guildhall, Bath. View directions

Contact: Michaela Gay  01225 394411

Items
No. Item

23.

WELCOME AND INTRODUCTIONS

Minutes:

The Chairman welcomed everyone to the meeting.

 

24.

EMERGENCY EVACUATION PROCEDURE

The Chair will draw attention to the emergency evacuation procedure as set out under Note 6.

 

Minutes:

The Chairman drew attention to the emergency evacuation procedure.

 

25.

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

Minutes:

Councillor Chris Dando sent his apologies and was substituted by Councillor Joe Rayment.

 

Councillor Chris Pearce sent his apologies.

26.

DECLARATIONS OF INTEREST

At this point in the meeting declarations of interest are received from Members in any of the agenda items under consideration at the meeting. Members are asked to indicate:

(a) The agenda item number in which they have an interest to declare.

(b) The nature of their interest.

(c) Whether their interest is a disclosable pecuniary interest or an other interest,  (as defined in Part 2, A and B of the Code of Conduct and Rules for Registration of Interests)

Any Member who needs to clarify any matters relating to the declaration of interests is recommended to seek advice from the Council’s Monitoring Officeror a member of his staff before the meeting to expedite dealing with the item during the meeting.

Minutes:

There were none.

27.

TO ANNOUNCE ANY URGENT BUSINESS AGREED BY THE CHAIRMAN

Minutes:

There was none.

28.

ITEMS FROM THE PUBLIC OR COUNCILLORS - TO RECEIVE DEPUTATIONS, STATEMENTS, PETITIONS OR QUESTIONS RELATING TO THE BUSINESS OF THIS MEETING

At the time of publication no notifications had been received.

 

Minutes:

There were none.

29.

MINUTES pdf icon PDF 71 KB

Minutes:

The Panel confirmed the minutes of the previous meeting as a true record and they were duly signed by the Chairman.

30.

Community Infrastructure Levy pdf icon PDF 112 KB

A report is attached on ‘Community Infrastructure Levy’. There will be a presentation on this item at the meeting.

Minutes:

Simon de Beer, Group Manager Policy and Environment, gave a presentation to the Panel which covered the following:

 

·  CIL recap

·  CIL must be spent on …

·  Charging schedule

·  BANES Regulation 123 List

·  CIL forecasts to 2021 (£)

·  Total CIL forecasts by area

·  Plans and CIL

·  Indicative Local Apportionment

·  Local component

·  Spend arrangements

·  Timetable for agreeing spend

 

Panel members made the following points and asked the following questions:

 

Councillor Furse asked how the system will work in Bath (no parishes). The officer explained that the Bath Forum will be discussing how they will manage the arrangements. Councillor Furse stated that his worry was that things would slip off the list.

 

Councillor O Brien asked what arrangements are in place for the end of a period of office and at what stage the money is committed. The officer explained that it is suggested that there is a regularly reviewed programme.

 

Responding to a question from Councillor Barrett, the officer explained that the amount of CIL charged to developers in each area is a quantum of the development in that area.

 

Responding to a question from Councillor Becker, the officer explained that the old system of negotiation was seen as cumbersome, whereas in the new system the money is paid by developers as a tax which should work quicker.

31.

Council Company Governance Arrangements and Annual Report pdf icon PDF 57 KB

The report attached sets out the planned approach to governance of Council owned companies. This report is also being considered at a meeting of Council on 14th September 2017.

 

 

Additional documents:

Minutes:

Andrew Pate, Strategic Director for Resources introduced the item and explained the roles that Council officers have.

 

Councillor Gerrish, Cabinet Member for Finance and Efficiency, asked that it be recorded that on advising the Panel, he is doing so in two roles – one as a member of Cabinet and one as Chair of ADL.

 

Derek Quliter, Divisional Director Property and Project Management gave a presentation to the Panel on ‘Property Development Company Update’ which covered the following:

 

·  Establishment of a Local Property and Development Company

·  Purpose and Objectives

·  Purpose and Objectives

·  ADL Residential Portfolio

·  Properties Under Refurbishment

·  Riverside Development Programme

·  Riverside Development – Local need

·  Riverside Development Design Before and After

·  Station Road, Bath

·  Natural House Principles

·  Bath Quays South Residential Block, Bath

·  Englishcombe Lane, Bath

·  Finance Update

 

Panel members made the following points and asked the following questions on the presentation:

 

Councillor Barrett asked about social housing, the officer explained that at Englishcombe Lane there is 40% affordable housing and he has had conversations with the housing department regarding the type of properties needed in the area. He explained that we are the developer, not a social landlord. The Strategic Director explained that if the Council wanted to raise the amount of affordable housing in a development, it would have to provide a subsidy.

 

Councillor Furse asked what happens to empty properties in the city centre. The officer explained that when properties are empty, a lease clause is triggered and Curo hand them back to the Council – ADL will then look at the options, it may be best to sell the property. Councillor Furse stated that he was concerned about the gentrification of the city centre and lowering of available social housing. The officer explained that it is more likely the case that these properties are sold to people who want to live and work in the city, they are not luxury apartments. Councillor Gerrish added that he has seen some of the empty properties and they are often not in a good state, he feels the Council is providing improved housing in the city with reasonable rentals to address a need.

 

Councillor O’Brien asked about the Riverside development in Keynsham and whether there will be affordable housing. The officer explained that there wouldn’t but there will be some reasonable rentals.

 

Panel members made the following points and asked the following questions on the report:

 

Councillor Barrett asked what role elected members will have. The Strategic Director explained that members would have a similar role as they do in usual Council business depending on whether they are part of the Cabinet or Scrutiny process. It is the intention that there will be an annual report to Council and there could also be reports to the Scrutiny Panel so members will be kept updated. Councillor Furse stated that members are elected because the public purse is involved which they are responsible for so there should be a high degree of scrutiny. The Strategic Director explained that many  ...  view the full minutes text for item 31.

32.

Cabinet Member update

The Cabinet Member will update the Panel on any relevant issues. Panel members may ask questions on the update provided.

 

Minutes:

The Cabinet Member for Finance and Efficiency, Councillor Charles Gerrish updated the Panel on the following:

 

·  He attended the West of England Business Board today regarding employment.

·  He recommends the Panel take a paper on Grand Parade and Undercroft.

 

 

33.

Panel Workplan pdf icon PDF 112 KB

This report presents the latest workplan for the Panel. Any suggestions for further items or amendments to the current programme will be logged and scheduled in consultation with the Panel’s Chair and supporting officers.

Minutes:

With the following amendments, the Panel noted the workplan:

 

·  Add ‘Grand Parade and Undercroft  (November 2017)

·  Move ‘Update on demand for Printing, Catering and Cleaning services and future delivery options’ to unscheduled items.