Agenda

Venue: Council Chamber - Guildhall, Bath

Contact: Jo Morrison  01225 394358

Webcast: View the webcast

Items
No. Item

1.

EMERGENCY EVACUATION PROCEDURE

The Chairman will draw attention to the emergency evacuation procedure as set out under Note 5.

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2.

ELECTION OF CHAIRMAN 2019-20

It is a legal requirement that the first formal business at the Annual General meeting shall be the election of a Councillor to be the Chair(man) of the Council. The term of office of the Chair(man) expires on the election of her successor at the Annual meeting of the Council in 2020.

 

The present Chair(man) of the Council is Councillor Karen Walker who will preside over the election of her successor.

 

Once the new Chair(man) is elected, as she is unable to be present, separate arrangements have been made for the incoming Chair to make and sign the Declaration of Acceptance of Office, and receive the Chain of Office.

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3.

ELECTION OF VICE-CHAIRMAN 2019-20

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4.

APOLOGIES FOR ABSENCE

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5.

MINUTES - 14TH MARCH 2019 pdf icon PDF 161 KB

To be confirmed as a correct record and signed by the Chair(man)

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6.

DECLARATIONS OF INTEREST

At this point in the meeting declarations of interest are received from Members in any of the agenda items under consideration at the meeting. Members are asked to complete the green interest forms circulated to groups in their pre-meetings (which will be announced at the Council Meeting) to indicate:

(a) The agenda item number in which they have an interest to declare.

(b) The nature of their interest.

(c) Whether their interest is a disclosable pecuniary interest or an other interest,  (as defined in Part 2, A and B of the Code of Conduct and Rules for Registration of Interests)

Any Member who needs to clarify any matters relating to the declaration of interests is recommended to seek advice from the Council’s Monitoring Officeror a member of his staff before the meeting to expedite dealing with the item during the meeting.

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7.

ANNOUNCEMENTS FROM THE CHAIRMAN OF THE COUNCIL OR FROM THE CHIEF EXECUTIVE

These are matters of information for Members of the Council. No decisions will be required arising from the announcements.

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8.

TO ANNOUNCE ANY URGENT BUSINESS AGREED BY THE CHAIRMAN

If there is any urgent business arising since the formal agenda was published, the Chairman will announce this and give reasons why he has agreed to consider it at this meeting. In making his decision, the Chairman will, where practicable, have consulted with the Leaders of the Political Groups. Any documentation on urgent business will be circulated at the meeting, if not made available previously.

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9.

NOTIFICATION OF MEMBERS ELECTED ON 2ND MAY 2019 pdf icon PDF 39 KB

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10.

APPOINTMENT OF LEADER

The Council is required to elect a Councillor to be the Leader of the Council for the 4 year term from May 2019 AGM to May 2023 AGM.

 

The Council is asked to note that all decisions regarding the appointment of a Deputy Leader, Cabinet Members and portfolios, the executive delegation scheme and frequency of Cabinet meetings are decisions solely for the Leader to make and publicise in due course.

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11.

APPOINTMENT OF COMMITTEES AND PANELS AND OTHER ANNUAL BUSINESS pdf icon PDF 102 KB

This report invites the Council to consider its non-executive and regulatory committee arrangements for the Council Year May 2019 to May 2020 and associated annual business.  It is anticipated that an update report will be issued prior to the meeting in the light of discussions underway between political groups.

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12.

PARISH CHARTER REVIEW pdf icon PDF 85 KB

The Parish Charter was endorsed by Council in May 2018 following a period of consultation with all parishes across the district.  The Charter provides a framework for how Bath & North East Somerset Council and the area’s town and parish councils work together to serve the people of Bath and North East Somerset.  This process is supported by the Parish Liaison meeting which is held three times a year.

 

It was agreed that the Charter would be reviewed within 12 months of its adoption and this report provides an update on the progress made so far on its implementation.

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13.

PLEDGE TO CHILDREN IN CARE pdf icon PDF 85 KB

Following the publication of ‘Care Matters: Time for Change’ in June 2007, there has been a requirement for all Local Authorities to develop and publish a Pledge to their Looked after Children and Care Leavers. The Pledge sets out the services and support children should expect to receive.  Since the implementation of our Pledge in 2008, Bath & North East Somerset’s Pledge to Children in Care has continued to be updated to reflect current regulations, guidance and best practice. The pledge is co-produced with children and young people in care and care leavers.

 

The new Council following local elections is invited to affirm its commitment to the Pledge.

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14.

CODE OF CONDUCT - AMENDMENTS REGARDING COUNCILLOR ROLE DESCRIPTIONS AND GIFTS & HOSPITALITY GUIDANCE pdf icon PDF 68 KB

The Standards Committee recommends that the Code of Conduct is amended to reference the Councillor Role Descriptions and that Council adopt the updated Councillors’ Gifts and Hospitality Guidance.

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15.

QUESTIONS, STATEMENTS, PETITIONS AND DEPUTATIONS FROM THE PUBLIC

The Democratic Services Manager will announce any submissions received. The Council will be invited to decide what action it wishes to take, if any, on the matters raised in these submissions. As the questions received and the answers given will be circulated in written form there is no requirement for them to be read out at the meeting. The questions and answers will be published with the draft minutes.

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16.

QUESTIONS, STATEMENTS, PETITIONS AND DEPUTATIONS FROM COUNCILLORS

The Democratic Services Manager will announce any submissions received. The Council will be invited to decide what action it wishes to take, if any, on the matters raised in these submissions. As the questions received and the answers given will be circulated in written form there is no requirement for them to be read out at the meeting. The questions and answers will be published with the draft minutes.

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