Agenda and draft minutes

Venue: Council Chamber - Guildhall, Bath. View directions

Contact: Enfys Hughes  01225 394410

Items
No. Item

46.

WELCOME AND INTRODUCTIONS

Minutes:

The Chair welcomed everyone to the meeting.

47.

EMERGENCY EVACUATION PROCEDURE

The Chair will draw attention to the emergency evacuation procedure as set out on the Agenda.

Minutes:

The Democratic Services Officer read out the emergency evacuation procedure.

48.

APOLOGIES FOR ABSENCE AND SUBSTITUTION

Minutes:

There were none.

49.

DECLARATIONS OF INTEREST

At this point in the meeting declarations of interest are received from Members in any of the agenda items under consideration at the meeting. Members are asked to indicate:

(a) The agenda item number in which they have an interest to declare.

(b) The nature of their interest.

(c) Whether their interest is a disclosable pecuniary interest or an other interest,  (as defined in Part 2, A and B of the Code of Conduct and Rules for Registration of Interests)

Any Member who needs to clarify any matters relating to the declaration of interests is recommended to seek advice from the Council’s Monitoring Officeror a member of his staff before the meeting to expedite dealing with the item during the meeting.

Minutes:

There were none.

50.

TO ANNOUNCE ANY URGENT BUSINESS AGREED BY THE CHAIR

The Chair will announce any items of urgent business accepted since the agenda was prepared under the Access to Information provisions.

Minutes:

There was none.

51.

ITEMS FROM THE PUBLIC - TO RECEIVE DEPUTATIONS, STATEMENTS, PETITIONS OR QUESTIONS (COMPLAINTS MUST GO THROUGH THE STANDARDS COMPLAINTS PROCEDURE)

Minutes:

There were none.

52.

ITEMS FROM COUNCILLORS AND CO-OPTED AND ADDED MEMBERS RELATING TO THE GENERAL BUSINESS OF THE COMMITTEE

Minutes:

There were none.

53.

MINUTES OF THE MEETING OF 11TH MAY 2017 pdf icon PDF 52 KB

Minutes:

RESOLVED that the minutes of the meeting on 11th May 2017 be confirmed as a correct record and be signed by the Chair(person).

54.

REPORT ON THE ASSESSMENT OF COMPLAINTS pdf icon PDF 67 KB

Additional documents:

Minutes:

The Monitoring Officer presented this report.

 

RESOLVED that the report on the assessment of complaints be noted.

55.

WORKPLAN FOR THE STANDARDS COMMITTEE pdf icon PDF 96 KB

Minutes:

The Monitoring Officer explained that the meeting of Standards Committee scheduled for Thursday 2nd November 2017 would not be needed.  This meeting was cancelled.

 

It was also noted that the provisional meeting scheduled for Thursday 22nd March 2018 be re-arranged as it clashed with Council.

 

RESOLVED that the Workplan be noted.

56.

TRAINING SESSION ON STANDARDS COMMITTEE HEARINGS'

Minutes:

The Monitoring Officer circulated the proposed Standards Committee Hearing Guidance and Procedure to members who took some time to consider it.

 

During discussion the following issues were raised:

 

·  The report on the assessment of complaints was a public document providing transparency on how complaints were being dealt with

·  A decision notice on each complaint was published with a summary of the issues

·  The ability to ask the subject member questions was part of having a fair hearing

·  All questions raised should be through the Chair

·  The importance of keeping to the issues of the complaint and not being diverted by irrelevant matters

·  There should be a pre-hearing process to check the matters that have been agreed, then at the hearing the focus is on the issues that have not been agreed which can be tested

·  The Monitoring Officer would check the report of the Investigating Officer before the hearing to ensure all the issues had been addressed.

 

RESOLVED that any comments be sent to the Monitoring Officer and then the procedure would be submitted for adoption to the next meeting of Standards Committee.

 

The Standards Committee then considered several scenarios raising different issues in relation to hearings and then the answers were discussed.

 

The scenarios with answers were circulated to the members of the Committee.