Agenda and minutes

The Chair (Councillor Kevin Guy) welcomed everyone to the meeting and made the following statement:

“This meeting is being held as part of the contingency arrangements put in place, recognising the need to remain cautious.  For this reason, there is only a quorum of Cabinet Members in the Chamber this meeting.  A virtual ‘informal’ meeting of the full Cabinet took place last night to inform this meeting with how they are minded to vote. 

That meeting is available to view on the Council’s YouTube channel.”

The Democratic Services Officer read the Emergency Evacuation Procedure.

There were no apologies for absence.

At this point in the meeting declarations of interest are received from Members in any of the agenda items under consideration at the meeting. Members are asked to indicate:

(a) The agenda item number in which they have an interest to declare.

(b) The nature of their interest.

(c) Whether their interest is a disclosable pecuniary interest or an other interest,  (as defined in Part 2, A and B of the Code of Conduct and Rules for Registration of Interests)

Any Member who needs to clarify any matters relating to the declaration of interests is recommended to seek advice from the Council’s Monitoring Officeror a member of his staff before the meeting to expedite dealing with the item during the meeting.

Councillors and members of the public may register their intention to make a statement if they notify the subject matter of their statement before the deadline.  Statements are limited to 3 minutes each.  The speaker may then be asked by Cabinet members to answer factual questions arising out of their statement.

There were none.

Councillor Xxxx in a statement [a copy of which is attached to the Minutes as Appendix nn and on the Council's website] ...

Councillor Xxxx in a statement [a copy of which is attached to the Minutes as Appendix nn and on the Council's website] ...

Councillor Xxxx in a statement [a copy of which is attached to the Minutes as Appendix nn and on the Council's website] ...

Questions submitted before the deadline will receive a reply from an appropriate Cabinet member or a promise to respond within 5 days of the meeting.  Councillors may ask one supplementary question for each question they submitted, up to a maximum of two per Councillor.

There were nnn questions from Councillors and nnn questions from members of the public.

[Copies of the questions and responses, including supplementary questions and responses if any, have been placed on the Minute book as Appendix 1 and are available on the Council's website.]

RESOLVED that the minutes of the meeting held on Wednesday ddth Mmmmmm 20xx be confirmed as a correct record and signed by the Chair.

This is a standard agenda item, to cover any reports originally placed on the Weekly list for single Member decision making, which have subsequently been the subject of a Cabinet Member requisition to the full Cabinet, under the Council’s procedural rules

There were none.

This is a standing agenda item (Constitution rule 14, part 4D – Executive Procedure Rules) for matters referred by Policy Development and Scrutiny bodies.  The Chair of the relevant PDS Panel will have the right to attend and to introduce the Panel’s recommendations to Cabinet.

There were none.

A list of Cabinet Single Member decisions taken and published since the last Cabinet meeting to note (no debate).

The Cabinet agreed to note the report.  

B&NES, Swindon & Wiltshire Clinical Commissioning Group (BSWCCG) Governing Body and B&NES Council, as joint commissioners, have requested a report setting out an options appraisal to help decide whether it wishes to extend the Virgin Care contract. 

This is a seven year contract from 2017/18 to 2023/2024 with the option for BSWCCG and B&NES Council to extend the contract term by three years, taking the contract term to 2026/2027.  Virgin Care would need to be notified of the decision to extend or not to extend the contract by no later than end of March 2022.

The original contract expiration date is the end of contract year seven and this point is deemed to be an ordinary exit date with the option to extend for a further three years.

If a decision were taken to exercise the option to extend the contract term the Co-ordinating Commissioner (B&NES Council) must give written notice to Virgin Care no later than 24 months prior to the original expiry date (end of year 5 2021/2022 – March 2022 latest date). The option to extend the contract term by three years can only be taken once.

On a motion from Councillor Alison Born, seconded by Councillor Richard Samuel, it was unanimously

RESOLVED (unanimously) that the Cabinet agreed to:

The administration set a manifesto commitment to deliver Council Housing in addition to the social housing currently being delivered through established enabling activities.  A programme to directly deliver around 50 units of accommodation over the next 1-2 years, including both supported housing and shared-ownership housing, is currently in progress. 

A decision is now required on the milestone to extend this programme to deliver a further tranche of up to 58 affordable Council Houses by utilising eight sites identified in this report.  These homes would all be social rented homes.

On a motion from Councillor Tom Davies, seconded by Councillor Richard Samuel, it was unanimously

RESOLVED (unanimously) that the Cabinet agreed to:

Treasury risk management at the Authority is conducted within the framework of the Chartered Institute of Public Finance and Accountancy’s Treasury Management in the Public Services: Code of Practice 2017 Edition (the CIPFA Code), which requires the Council to approve a Treasury Management Strategy before the start of each financial year, review performance during the year, and approve an annual report after the end of each financial year.

This report gives details of performance against the Council’s Treasury Management Strategy for 2021/22 for the first six months of 2021/22.

On a motion from Councillor Richard Samuel, seconded by Councillor , it was unanimously

RESOLVED (unanimously) that the Cabinet agreed to:

1)  The Treasury Management Report to 30^th September 2021, prepared in accordance with the CIPFA Treasury Code of Practice, is noted.

2)  The Treasury Management Indicators to 30^th September 2021 are noted.

This report presents the financial monitoring information for the Authority as a whole for the financial year 2021/22, using information available as at the end of September 2021.

On a motion from Councillor Richard Samuel, seconded by Councillor Kevin Guy, it was unanimously

RESOLVED (unanimously) that the Cabinet agreed:

1)  To note the 2021/22 revenue budget position (as at the end of September 2021).

2)  To note the revenue virements listed for information only in Appendix 3(i).

3)  To note the capital year-end forecast detailed in paragraph 3.25 of this report;

4)  To note the changes in the capital programme including capital schemes that have been agreed for full approval under delegation listed in Appendix 4(i).