Issue - decisions

The Chairman outlined the proposed structure of the debate. He explained that he would firstly ask Tim Richens, Divisional Director – Business Support to give an introduction to the budget report. He would then ask Andrew Pate, Strategic Director – Resources to comment on the Policy Development and Scrutiny (PDS) Panel’s minutes. He explained that Ashley Ayre Strategic Director – People and Communities was in attendance to address any of the Panel’s questions regarding Children’s Services followed by general debate on the budget and on PDS comments. The Panel will then put forward their recommendations which will be put forward to the Cabinet on 12^th February 2014.

Tim Richens, Divisional Director – Business Support introduced the report “Medium Term Service & Resources Planning 2014/15 – 2015/16, & Budget and Council Tax 2014/15” (page 5, Agenda item 8). He highlighted some sections of Appendix 1 (page 11).

Andrew Pate, Strategic Director – Resources outlined the process of the Council budget setting. He referred members to the comments from PDS Panels (page 19) in their November meetings on the Medium Term Plans. He also referred to the report (page 15) where some of the points raised by PDS Panels are summarised.

Ashley Ayre Strategic Director – People and Communities, explained that there is a report on “Re- structuring of Early Years, Children Centre and Early Help (0-11) Services 2014-2016” on the Cabinet agenda for 12^th February.

The Panel raised the following points and asked the following questions:

Councillor Gerrish asked Ashley Ayre to comment on the observations of Councillor Hardman in her statement at Item 6. The Strategic Director explained that £500k had been put back into the budget for Children’s Services and £300k would go directly to Children’s Centres and £200k would go back into direct support for children with additional needs. He further explained that the £500k has enabled the protection of targeted services for families with children with additional needs.

Councillor Barrett asked that the increase in the hire charge for youth groups using Weston Children’s Centre be considered again as it may cause some groups to fold.  The Strategic Director explained that the charge had been £10 per hour which was not economic and not nearly at market rates. He explained that there would be consultation on charging policy and there would be an opportunity to comment on this.

There was some discussion around a proposal from Councillor Bull on Children’s Centres which was agreed and is shown at points 2 and 3 of the resolutions below.

The Revenue Budget 2014/15 (page 14)

Following a query from Councillor Gerrish, The Divisional Director for Business Support explained that there are some estimates as to the cost of administering business rate relief but exact amounts are not known until claims come in. There was some discussion around a proposal from Councillor Gerrish which was agreed and is shown at point 4 of the resolutions below.

Councillor Bull referred to the ‘Time Out’ Club and asked if they will be provided for. Councillor Gerrish explained that if the Council move out of the Riverside building in Keynsham, the landlord has said that Time Out will have to move out too. He asked that the landlord be encouraged by the Council/Property Services to be positive in handling Time Out and the Town Council – both of whom would welcome support on this. Councillor Bellotti – Cabinet Member for Community Resources gave his reassurance that he would talk to his colleagues about this issue, he stated that he would make sure that Time Out did not suffer.

 The Capital Budget for 2014/15 (page 28)

Councillor Barrett asked that the residents of Weston be involved in the future plans for the village regarding flood defence schemes. The Divisional Director explained that, regarding the grant from the Environment Agency, the Council will need to have reassurance of budgetary adequacy and full knowledge of risks involved in any proposed scheme. Councillor Gerrish stated that a key priority for the Environment Agency Flood and Coast Committee (on which he is a representative) in financing schemes is to protect the highest number of properties.

Councillor Gerrish made the general point that recent bad weather had brought unexpected issues (at Midford Road and Kelston Road for example) and will bring unknown costs and he wished to log that this is recognised and work should be done on additional funding for structures. The Divisional Director stated that there are a range of provisions for unknown costs such as contingency funds.

Councillor Paul Myers asked about a transport scheme in Midsomer Norton, Radstock and Westfield which would enable a carnival event. Councillor Bellotti (Cabinet Member for Community Resources) advised the Councillor to email the highways department and copy in Caroline Roberts (Cabinet Member for Transport) and himself.

Councillor Anketell-Jones asked about parks funding and how this is allocated. He felt that there is an inequitable distribution of resources as play equipment in his ward is very run down. The Cabinet Member for Resources explained that the parks funding mentioned is additional spend and that in the budget there is money for parks maintenance. Councillor Gerrish advised close engagement with the police regarding the location of skate parks.

Councillor Anketell-Jones asked if the Victoria Art Gallery had to save £50k again this year. The Cabinet Member stated that it did apply this year and explained that he had met with the Friends of Victoria Art Gallery and spoken about charging for special exhibitions and other possibilities to generate income.

The Chairman thanked officers and members. He outlined the resolutions of the Panel and explained that he would take these to the meeting of the Cabinet on 12^th February.

The Panel RESOLVED:

1.  To note the conclusions and resolutions from the other PDS Panels and refer them on to the Cabinet on 12^th February 2014 for consideration; and

2.  To recommend that the Cabinet earmark for the 2015/16 budget £300k to go into Children’s Services ring fenced for Children’s Centres to allow them to stay open from 9am-5pm. The Panel suggest that this be financed by the on-going resource allocation for the financial planning reserve; and

3.  To recommend that the Cabinet set aside £200k of the one off headroom allocation money from the financial planning reserve to enable the smooth transition to the new model for Children’s Centres; and finally

4.  To ask that the Cabinet give active consideration in its budget setting to additional provision for bus services in new estates/developments.

1.1  To recommend that the Council approve:

a)  The General Fund net revenue budget for 2014/15 of £119.926m with no increase in Council Tax.

b)  That no Special Expenses be charged other than Town and Parish Council precepts for 2014/15.

c)   The adequacy of reserves at Appendix 1 Table 8 with a risk-assessed level of £10.5m.

d)  The individual service cash limits for 2014/15 summarised at Appendix 1 Table 4 and detailed in Annex 1.

e) That the specific arrangements for the governance and release of reserves, including invest to save proposals, be delegated to the Council’s Section 151 Officer in consultation with the Cabinet Member for Community Resources and the Chief Executive.

1.2  That the Council delegates the sign-off of the Better Care Plan on behalf of the Council to the Health & Wellbeing Board in consultation with the Chief Executive, the Leader and the Cabinet Member for Community Resources.

1.3  That the Council delegates the updating of the council’s discretionary rate relief policy, to reflect the measures announced in the Autumn Budget Statement, to the Council’s Section 151 Officer, in consultation with the Chief Executive and the Cabinet Member for Community Resources.

1.4  That the Council include in its Council Tax setting, the precepts set and approved by other bodies including the local precepts of Town Councils, Parish Councils and the Charter Trustees of the City of Bath, and those of the Fire and Police Authorities.

1.5  That the Council notes the Section 151 officer's report on the robustness of the proposed budget and the adequacy of the Council's reserves (Appendix 1, Annex 2) and approves the conditions upon which the recommendations are made as set out throughout Appendix 1.

1.6  That in relation to the capital budget the Council:

a)  approves a capital programme of £65.865m for 2014/15 and notes items for provisional approval in 2014/15 and the programme for 2015/16 to 2018/19 as shown at Appendix 1, Annex 3 including the planned sources of funding .

b)  delegates implementation, subject to consultation where appropriate, of the capital programmes set out in Annex 3i to Annex 3iii to the relevant Strategic Director in Consultation with the appropriate Cabinet Member.

c)  approves the Minimum Revenue Provision Policy as shown at Appendix 1, Annex 4

d)  approves the Capital Prudential Indicators as set out in Appendix  1 Table 6.

1.7  That the Council agree the Council’s proposed pay policy statement, including the arrangements for senior severance practice, as set out at Appendix 4.

1.8  That the Council notes the approach to Community Assets as set out in Appendix 5.

And the Cabinet further agrees

1.9  To authorise the Council’s Section 151 Officer, in consultation with the Cabinet Member for Community Resources, to make any necessary changes and presentational improvements to the draft budget proposal for submission to Council.