Agenda item

This report invites the Council to consider its non-executive and regulatory Committee arrangements for the Council Year May 2018 to May 2019, and associated annual business.

The Council considered a report concerning the non-executive and regulatory committee arrangements for the Council Year May 2018 to May 2019 and associated annual business.

On a motion from Councillor Warren, seconded by Councillor Dine Romero, it was

RESOLVED

1.  To approve the structure for non-executive and regulatory decision making and Policy Development & Scrutiny working (set out in current form in Appendix 1 of the report);

2.  Accordingly, to appoint those bodies with membership, terms of reference and delegated powers as set out in the Constitution, noting the revisions and points outlined in paragraphs 4.3 & 4.4 of the report, and with the amendment to the 5^th line of the Development Management Committee Terms of Reference Section 8 to replace the words ‘contrary to policy’ with the words ‘contrary to law or locally or nationally adopted planning policy’;

3.  To approve the allocation of seats on those Committees and Panels (such seats to be filled in accordance with the nominations made by the political groups);

4.  To appoint to chair each committee and panel those Councillors as may from time to time be nominated by the political group to whom the chairmanship of the body is allocated;

5.  To authorise the Monitoring Officer to fill any casual vacancies in membership of all the bodies constituted and vacancy in the office of Chair of such bodies in accordance with the wishes of the political groups;

6.  To determine the bodies on which co-opted and independent members are to have seats  as either voting or non-voting members and appoint such members accordingly (current arrangements are set out in Appendix 1);

7.  To authorise the Monitoring Officer, in consultation with the Chairs of the Policy Development & Scrutiny Panels, to constitute and support any required Panel joint working as outlined in section 5 of the report;

8.  To note the arrangements for the conduct of Cabinet business, the urgent decisions that have been taken in the last municipal year and the arrangements concerning the Health & Care Board, as set out in section 6, and also noting the additional rule 16 decision which had been circulated to the meeting and is attached to the online minutes;

9.  To instruct the Monitoring Officer, in consultation with Group Leaders, to make appointments on non-executive outside bodies and note that the Leader or Cabinet Members will do so for executive outside bodies, where such vacancies arise;

10.To agree the arrangements regarding outside body appointments, as set out in section 7 of the report, and note that for appointments to the Avon Fire Authority, the limit of 2 terms or 8 municipal years will apply, and that this same limit will apply for appointments to all other outside bodies unless there are exceptional or extenuating circumstances to be agreed by Group Leaders;

11.To note the amendment to the Constitutional procedure rules with regard to the Standards Committee as outlined in section 8 of the report;

12.To adopt the revised Local Code of Corporate Governance into Part 6 of the Constitution – ‘Codes of Conduct and Working Protocols’, as described in section 8.2 of the report;

13.To note the production of the Chairman’s Civic Handbook, as described in section 8.4 of the report, and instruct the Monitoring Officer to update this to reflect feedback from the Chair of Council and recent former Chairs, particularly with regard to contemporary practice, before it is put into use;

14.To note the calendar of meeting dates that has been prepared up to May 2019 which is available on the Council’s website; and

15.To authorise the Monitoring Officer to make and publicise any amendment to the Council’s Constitution required, or take any other necessary action, as a result of decisions taken at this meeting on this and other reports within the agenda, or otherwise as required by law.

[Notes;

1.  The resolution above was carried with 1 Councillor voting against, 2 Councillors abstaining and the remainder voting in favour;

2.  The wording in bold in resolution 2. was proposed by Councillor John Bull and accepted into the substantive motion by the mover and seconder;

3.  The wording in bold in resolutions 10. and 13. was proposed by Councillor Dine Romero and accepted into the substantive motion by the mover.]