Agenda and minutes

Venue: Council Chamber - Guildhall, Bath. View directions

Contact: Mark Durnford  01225 394458

Items
No. Item

129.

EMERGENCY EVACUATION PROCEDURE

The Chair will draw attention to the emergency evacuation procedure as set out under Note 5 on the previous page.

Minutes:

The Democratic Services Officer drew attention to the Emergency Evacuation Procedure.

130.

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

Minutes:

There were none.

131.

DECLARATIONS OF INTEREST

At this point in the meeting declarations of interest are received from Members in any of the agenda items under consideration at the meeting.

(a) The agenda item number in which they have an interest to declare.

(b) The nature of their interest.

(c) Whether their interest is a disclosable pecuniary interest or an other interest (as defined in Part 4.4 Appendix B of the Code of Conduct and Rules for Registration of Interests).

Any Member who needs to clarify any matters relating to the declaration of interests is recommended to seek advice from the Council’s Monitoring Officer or a member of his staff before the meeting to expedite dealing with the item during the meeting.

 

Minutes:

Councillor Manda Rigby declared an other interest in respect of agenda item 7. She explained that the site of the licence was within her ward of Bathwick, but that she herself did not live on any of the roads concerned. She added that in a previous year in her role as Deputy Mayor she had taken part in the parade on a float.

132.

TO ANNOUNCE ANY URGENT BUSINESS AGREED BY THE CHAIR

Minutes:

There was none.

133.

MINUTES OF PREVIOUS MEETINGS: 6th April 2023 & 20th April 2023 pdf icon PDF 399 KB

Additional documents:

Minutes:

The Sub-Committee RESOLVED to approve the minutes for the meetings held on 6th April 2023 and 20th April 2023 and they were duly signed by the Chairman.

134.

LICENSING PROCEDURE pdf icon PDF 207 KB

The Chair will, if required, explain the licensing procedure.

Additional documents:

Minutes:

The parties confirmed that they had received the licensing procedure.

 

The Chairman referenced the procedure for the application before the Sub-Committee and stated that all parties would be given an equal opportunity to make their representations and give evidence.

135.

Application for a Variation of a Premises Licence for Bath Carnival, Sydney Gardens, Bath. BA2 6NF pdf icon PDF 2 MB

Additional documents:

Minutes:

The Lead Officer (Licensing) introduced the report to the Sub-Committee. He explained that they were being asked to determine the application to vary a Premises Licence for Bath Carnival, Sydney Gardens, Bath. BA2 6NF.

 

He informed those present that the application proposes the following variations to the existing licence:

 

To remove the existing Annex 2 condition:

 

• We will manage the number of people within the premise and restrict the capacity to a maximum of 3000 people at one time. These numbers will be available to the Licensing Authority or any other responsible representative upon request throughout the day.

 

and replace this condition with the following:

 

• We will manage the number of people within the premise and restrict the capacity to a maximum of 4750 people at one time. These numbers will be available to the Licensing Authority or any other responsible representative upon request throughout the day.

 

He added that there are no proposed changes to Licensable Activities or timings.

 

Stuart Matson, Bath Carnival Director addressed the meeting and said that the carnival was an event that aimed to provide opportunities to all members of the public in a safe and inclusive manner.

 

He stated that they take their role in public safety seriously and that at the 2022 event there had been 15 stewards on the site at all times and that 5 of them were SIA trained. He added that all gates to the site were manned with staff that had been given clickers to monitor the numbers attending.

 

He said that the sound levels at the site will be monitored and controlled as necessary.

 

He informed the Sub-Committee that this year, as in previous years they will have a dedicated team for litter picking and clearing of the site on completion of the event.

 

He stated that the prospect of incidents of crime increasing were speculative and that they work with local police as part of the event process and that the event will be effectively managed.

 

Councillor Sarah Moore asked how the numbers are monitored for those people attending and leaving the site.

 

Stuart Matson replied that stewards record these figures by using ‘In & Out clickers’. He added that the peak number in attendance at the site last year was 2,875.

 

Councillor Manda Rigby asked for confirmation of how many stewards were in place at the event last year.

 

Stuart Matson replied that there were 15 stewards on site in Sydney Gardens at all times.

 

Councillor Rigby asked how often radio checks were made during the event.

 

Stuart Matson replied that checks took place seven times across the day.

 

The Chairman asked how many volunteers were helping out as part of the event.

 

Stuart Matson replied that around 40 volunteers were involved throughout the day with various shift durations.

 

Rob Deadman, RS Security addressed the Sub-Committee as a witness for the applicant. He said that it had been a pleasure to attend the event the past couple of years. He stated that in  ...  view the full minutes text for item 135.