Agenda and minutes

The Democratic Services Officer drew attention to the Emergency Evacuation Procedure.

Councillors Toby Simon and Ann Morgan had sent their apologies to the Sub-Committee and were represented by Councillors George Tomlin and Shaun Hughes respectively for the duration of the meeting.

At this point in the meeting declarations of interest are received from Members in any of the agenda items under consideration at the meeting.

(a) The agenda item number in which they have an interest to declare.

(b) The nature of their interest.

(c) Whether their interest is a disclosable pecuniary interest or an other interest (as defined in Part 4.4 Appendix B of the Code of Conduct and Rules for Registration of Interests).

Any Member who needs to clarify any matters relating to the declaration of interests is recommended to seek advice from the Council’s Monitoring Officer or a member of his staff before the meeting to expedite dealing with the item during the meeting.

There were none.

There was none.

The Chair referenced the procedure that would be followed during the course of the meeting.

Those that were present confirmed that they had received and understood the licensing procedure.

The Regulatory Officer (Licensing) introduced the report to the Sub-Committee and outlined the application and the licence that was being applied for.

The applicant, Mr Paul Wadsworth addressed the Sub-Committee. He explained that the purpose of the event was to hold an invite only party for his 60^th birthday. He added that the invites would be sent to friends and family so that they could purchase a ticket through the Eventbrite website, with the proceeds then going to charity.

He explained to the Sub-Committee that prior to the meeting he had been able to have a conversation with Rebecca Wilkinson, Avon and Somerset Police and that some progress had been made with regard to an agreement on additional conditions.

Councillor Shaun Hughes asked the applicant to confirm that this licence would be used for a one-off event and not annually.

Mr Wadsworth replied that it would 100% be a one-off event.

Councillor Hughes stated that he would expect the sale of alcohol to cease earlier than the end time of the event and asked if this would be considered by the applicant.

Mr Wadsworth replied that he was willing to amend the hours for the sale of alcohol.

Councillor Hughes asked the applicant how any sales of alcohol would be prevented from being taken to the campsite area.

Mr Wadsworth replied that a bar management service would be in place and that the exit of the event site / entrance to the campsite would be marshalled at all times by security staff.

Councillor Hughes asked what the expected capacity of the event was to be.

Mr Wadsworth replied that it would be a maximum of 500 people.

Councillor Hughes asked how the capacity figure had been calculated.

Mr Wadsworth replied that he had used guidance provided by the Health & Safety Executive. He added that the size of the site was 2.5 acres.

Councillor Hughes asked what toilet facilities would be present at the event.

Mr Wadsworth replied that an external company would be hired to put adequate facilities in place.

Councillor George Tomlin asked if the access route to the site was suitable for emergency vehicles.

Mr Wadsworth replied that access to the site was 3.9m wide which is large enough for emergency vehicles to use. He added that there is a secondary exit that can be used to access an open field at the opposite end of the event site.

Councillor Tomlin asked what provision would in place in terms of lighting for the site.

Mr Wadsworth replied that lights for the event site would be run off the house mains electric and have a battery back-up in place. He said that temporary lighting would be put in place on the campsite. He added that the road in between the two sites has street lights and that the path to the side of the house would be illuminated, with signage in place for escape routes.

Councillor Tomlin asked if the exit routes of the site would be marshalled.  ...  view the full minutes text for item 73.