Agenda and draft minutes

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Contact: Sean O'Neill  01225 395090

Items
No. Item

36.

EMERGENCY EVACUATION PROCEDURE

The Chair will draw attention to the emergency evacuation procedure as set out under Note 9.

 

Minutes:

The Democratic Services Officer advised the meeting of the procedure.

37.

DECLARATIONS OF INTEREST

At this point in the meeting declarations of interest are received from Members in any of the agenda items under consideration at the meeting. Members are asked to complete the green interest forms circulated to groups in their pre-meetings (which will be announced at the Council Meeting) to indicate:

(a) The agenda item number in which they have an interest to declare.

(b) The nature of their interest.

(c) Whether their interest is a disclosable pecuniary interest or an other interest,  (as defined in Part 2, A and B of the Code of Conduct and Rules for Registration of Interests)

Any Member who needs to clarify any matters relating to the declaration of interests is recommended to seek advice from the Council’s Monitoring Officer or a member of his staff before the meeting to expedite dealing with the item during the meeting.

Minutes:

Councillor Anketell-Jones declared that he was a member of Greenpeace.

38.

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

To receive any declarations from Members of the Committee and Officers of personal/prejudicial interests in respect of matters for consideration at this meeting, together with their statements on the nature of any such interest declared.

 

Minutes:

Apologies were received from Cllr Rob Appleyard and Cllr Mary Blatchford.

39.

TO ANNOUNCE ANY URGENT BUSINESS AGREED BY THE CHAIR

Minutes:

There was none.

40.

ITEMS FROM THE PUBLIC - TO RECEIVE DEPUTATIONS, STATEMENTS, PETITIONS OR QUESTIONS

Minutes:

There were none.

41.

ITEMS FROM COUNCILLORS AND CO-OPTED AND ADDED MEMBERS

To deal with any petitions or questions from Councillors and, where appropriate, co-opted and added members.

 

Minutes:

There were none.

42.

MINUTES: 12TH NOVEMBER 2018 pdf icon PDF 59 KB

Minutes:

The public minutes of the 12th November 2018 were approved as a correct record and signed by the Chair.

 

Due to an oversight the exempt minutes had not been circulated with the agenda; Members agreed to raise any concerns pertaining to the exempt minutes directly with the Investments Manager after the meeting and by email and to defer approval of them to the next meeting of the Panel.

43.

Brunel Pension Partnership - Update on pooling pdf icon PDF 21 KB

Additional documents:

Minutes:

The Investments Manager tabled a covering report for this item, which summarised developments since the previous meeting of the Panel in November 2018.

 

She said that the transition to Brunel was still progressing according to plan.

 

The transition of UK Equities had been completed; the final outcome report would be shared with the Client Group shortly, and would come to the Panel and the Committee.

 

The tender to select managers for the Emerging Markets Equities portfolio was under way; the scoping paper for this was attached as exempt appendix 1.

 

The Global High Alpha Equities portfolio had been launched; the launch paper was attached as exempt appendix 2.

 

Exempt appendix 3 detailed the Liability Driven Investment Offering agreed between Brunel and the Client Group.

 

The drawdown of commitments to the Secured Income and Renewable Infrastructure portfolios has begun. Since the commitments made in 2018 met the Fund’s strategic allocation, no new commitments will be made to these portfolios in 2019.

 

Before discussing the exempt appendices to this item, the Panel, having been satisfied that the public interest would be better served by not disclosing relevant information, RESOLVED that the public should be excluded for the discussion of exempt appendices 1-4b of this item and that the reporting of this part of the meeting should be prevented, in accordance with the provisions of section 100(A)(4) of the Local Government Act 1972, because of the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A  of the Act as amended.

 

RESOLVED:

 

  1. to note the progress made on the pooling of assets;

 

  1. to note the project plan for the future transition of assets.

 

44.

Draft Plan 2019 Strategic Review pdf icon PDF 53 KB

Additional documents:

Minutes:

The Investments Manager presented the report.  The Panel discussed the draft plan for the Strategic Review.  The final plan will be presented to Committee at its March meeting.

 

Having been satisfied that the public interest would be better served by not disclosing relevant information, the Panel RESOLVED that the public should be excluded during the discussion of exempt appendix 1 and that the reporting of this part of the meeting should be prevented, in accordance with the provisions of section 100(A)(4) of the Local Government Act 1972, because of the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A  of the Act as amended.

 

RESOLVED to note the draft plan.

45.

Private Debt - Asset Class Update pdf icon PDF 63 KB

Additional documents:

Minutes:

The Assistant Investments Manager presented the report, to refresh Panel members about the characteristics of Private Debt.

 

Mr Turner presented the Mercer Private Asset Class Update paper (Appendix 1).

 

[Councillor David Veale left the meeting.]

 

Having been satisfied that the public interest would be better served by not disclosing relevant information, the Panel RESOLVED that the public should be excluded for the discussion of exempt appendix 2 and that the reporting of this part of the meeting should be prevented, in accordance with the provisions of section 100(A)(4) of the Local Government Act 1972, because of the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A  of the Act as amended.

 

The Investments Manager presented the Brunel Private Debt Portfolio Specification.

 

RESOLVED to note the information contained in the report and appendices.

46.

Review of Investment Performance for Periods Ending 31 December 2018 pdf icon PDF 68 KB

Additional documents:

Minutes:

The Assistant Investments Manager presented the report.

 

Mr Turner presented the Mercer Performance Monitoring Report (appendix 2).

 

Having been satisfied that the public interest would be better served by not disclosing relevant information, the Panel RESOLVED that the public should be excluded for the discussion of exempt appendix 4 and that the reporting of this part of the meeting should be prevented, in accordance with the provisions of section 100(A)(4) of the Local Government Act 1972, because of the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A  of the Act as amended.

 

Mr Page presented the Mercer Risk Management Framework Quarterly Monitoring Report (exempt appendix 4).

 

The Panel returned to open session and the Assistant Investments Manager drew attention to the sample Brunel Quarterly Performance Report (appendix 6).

 

RESOLVED:

 

  1. to note the information as set out in the reports.

 

  1. that there were no issues to report to the Committee.

47.

Workplan pdf icon PDF 60 KB

This report sets out the workplan for the Panel to 1Q20.  The workplan is provisional as the Panel will respond to issues as they arise and as work is delegated from the Committee. 

 

Minutes:

RESOLVED to note the workplan.