Agenda and minutes

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Note No. Item



Introductions and apologies for absence


Declarations of Interest


Board members were advised that they should identify any conflicts of interest. None were reported.




Performance Reward Programme: Main Fund pdf icon PDF 43 KB

·  Covers: (1) Proposed approach to the programme going forward

·  Background material: (1) Agenda Item 4 (Performance Reward Programme: Main Fund)

·  Desired outcomes:LSP Board
(1) To agree the next steps for the PRG Programme Main Fund set out in the report and Appendices
(2) To agree the proposed changes to the Small Grants element of the fund set out in Paragraph 11
(3) To recommend  to the Council Cabinet accordingly




A revised proposal to deliver the Performance Reward Programme was presented that included the Main Fund timetable and next steps.


The programme themes were discussed by the Board and it was agreed that Theme C should be widened from a focus on renewable energy to include a broader remit of energy reduction. It was also agreed that the importance of encouraging graduate retention within B&NES should be highlighted within Theme E.

The scoring matrix was agreed by the Board, subject to a slight alteration to the second criterion to highlight the importance of the community leading on projects.


It was clarified that funding will be awarded through funding agreements, as this is a grant and not a tender process. It was also agreed that a minimum level of funding should be established at £25,000 to ensure a clear distinction from the Small Grants Fund.


A discussion took place around the proposed changes to the Small Grants Fund. A concern was expressed that there are currently few funding pots of £5,000 available, whereas grants of £500 are more readily found within B&NES. It was therefore agreed that the proposed introduction of ‘Micro’ and ‘medium sized’ Funds replacing the Small Grants Fund should not be adopted.


Recommendations to Cabinet


The Board agreed and recommends to Cabinet the 6 programme themes subject to flexibility, some level of equity across B&NES and the agreed changes. The scoring matrix was agreed subject to the suggested addition.


It was agreed that no changes to the eligibility criteria should be made. However, it was suggested that the criteria could be strengthened by highlighting the Council’s desire for ‘community led’ projects.


Going forward it was agreed and is recommended to Cabinet that as part of the assessment process, the LSP Board should be involved. Officers are to look at the application process to work out how the LSP Board can be involved in the next stage prior to the decisions going the Council Cabinet.


The proposed changes to the Small Grants Fund should not be adopted, but awards of up to £10,000 can be granted in exceptional circumstances.



Officers to make the agreed amendments to the PRP Main Fund process going forward. Officers to communicate these next steps to the 75 POP contacts.



The next meeting will take place in late March/April 2012.