Issue - meetings

The Assistant Director for Strategy, Transformation & Governance introduced this item to the Panel and highlighted the following areas from the presentation.

Community Services Transformation Programmes Structure

Programme One - ASC Redesign & Community Partners

Programme Two - Public Health

Programme Three - Community Based Integrated Care (B&NES)

ASC Transfer of Services (approx. 240 staff)

Key cabinet decision made on 10th November 2022 to transfer services:

4 departments involved in the transfer.

·  ASC Social Work Functions (PD01)

·  Direct Payments (SD23)

·  Learning Disabilities Social Work Functions (SD43)

·  Learning Disabilities Provider Provision (SD43)

Enabling Workstreams

Workstreams - reporting to Programme One Board

·  HR & HR Operations

·  IM&T, Systems, Reporting and Information Governance/Data Protection

·  Finance & Procurement, including transactional activity sub-groups

·  Communications and Engagement

·  Operational Redesign

Governance and Assurance

·  Monthly Lead Member Briefing

·  Monthly Trade Union Briefing

·  Regular updates to CMT and SLT

·  Internal Audit July to Sept - Level 4 Substantial Assurance

Informal HCRG Care Group staff briefings

·  Two informal staff briefings sessions held May and June (Adult Social Work Teams and Provider Services)

·  Focus of sessions included Transfer of Undertakings (Protection of Employment) - TUPE and what is means for individuals.

·  Next sessions booked in November 2023

Key Milestones and Achievements

·  Confirmation of all Terms & Condition’s (T&C’s) – Sirona, Agenda for Change, Local Government and HCRG Care Group

·  Commencement of the payroll build of T&Cs – September 2023

·  Creation of seven workstream groups – corporate enabling functions

·  Confirmation of all Information Technology equipment requirements across all teams – tender document for the purchase of required equipment drafted – September 2023

·  Ongoing due diligence – HR, finance, estates, provider activities, staff training

·  Creation of a communications and engagement strategy – workforce, service users & stakeholders

Next Steps & Key Milestones

·  Setting the operational budget for service delivery

·  Review of mobilisation costs

·  Continued due diligence across Programme One

·  Completed review of estates and premises

·  Completed review of day services activities – how services operate

·  Formal consultation with HCRG Care Group staff

Internal Audit – ASC Transfer Governance and Programme Management (draft report Sept 2023)

Level 4 – Substantial Assurance – The systems of internal control are good with a number of strengths evident and substantial assurance can be provided as detailed within the Assurance Summary.

Governance Update & Next Steps

Programme 1 ASC Transfer & Community Partners and Programme 2 Public Health

·  B&NES Cabinet 9th November – Update on progress with ASC Transfer and decisions to be taken on model for delivery of services as of April 2025 covering Community Partners and Public Health and decision to participate in ICBC procurement process for Community Health (BSW).

·  Proposal to come back to Scrutiny Panel after November 2023 Cabinet decision on future operating model for community services for B&NES.

The Director of Place, Bath and North East Somerset, BSW ICB addressed the Panel.

1 Year Direct Award 2024-2025 – HCRG Care Group (B&NES)

·  Single Member Decision implemented 26th July 2023 to endorse the proposal for an interim 1 year arrangement for commissioning of the Community  ...  view the full minutes text for item 38