Issue - meetings

20 minutes

To agree the process for the implementation of the Joint Health and Wellbeing Strategy.

Sarah Heathcote (Health Inequalities Manager) and Paul Scott (Associate Director and Consultant in Public Health) to present the report.

Sarah Heathcote and Paul Scott gave a presentation on monitoring progress of the Joint Health and Wellbeing Strategy Implementation Plan as follows:

1.  Proposed process for monitoring progress:

·  Reporting on progress would be through the usual route of bringing papers to the HWB meeting.

·  Template for papers coming to board to include reference to contribution to JHWS implementation plan.

·  HWB agenda setting meeting to consider requests for papers linking to specific actions in the implementation plan.

·  All actions in the implementation plan are owned by a key partnership team or sub group of the HWB.

2.  Exception reporting on actions in the implementation plan: 

·  Reporting lead and sponsor have been identified for each of the 4 themes.

·  Priority theme leads complete exception reporting proforma prior to HWB meeting twice a year indicating if actions are on track.

3.  Monitoring impact through the set of priority indicators:

·  Priority indicator set will be accessible.

·  Priority theme reporting leads will report annually on the priority indicators.

4.  Development sessions with the HWB:

·  Propose a rolling programme with 3 sessions planned in advance to be confirmed by HWB.

·  Suggest minimum of 3 sessions per year are focused on priority theme areas allowing flexibility to respond to emergent issues.

·  Leads will be identified to plan and deliver the development session with other colleagues and partners as appropriate in advance.

The Chair confirmed that the session held immediately prior to the Board meeting had agreed that terms of reference would be drafted for development sessions and that 4 sessions per year would be focused on priority theme areas.

The following comments were raised by Board Members:

1.  In relation to exception reporting, where priorities had been identified as not being on track there needed to be an action plan in place with different options and suggestions on what needed to be done collectively. 

2.  In terms of indicators to measure impact over a long period, there needed to be updates on how these were progressing on an annual basis whilst recognising that there were different cycles for collecting data and some targets were cumulative.

3.  The suggestion that exception reporting should also include where progress was better than anticipated was welcomed.

4.  Reports, as with all HWB issues needed to be more concise.  There could be hyperlinks to longer background documents.

The Board RESOLVED to:

(1)  agree taking forward the proposed approach for monitoring implementation of the JHWS.

(2)  Agree to trial the approach for a period of 12 months and review in September 2024.