Issue - meetings

This report invites the Council to consider its non-executive and regulatory Committee arrangements for the Council Year May 2021 to May 2022 and associated annual business.

Before moving the recommendations, Councillor Kevin Guy paid a debt of gratitude to all staff in responding to the pandemic, and specifically thanked Councillor Dine Romero for steering this response.  Councillor Guy then outlined his priorities for the next two years.  He also took the opportunity to set out his new Cabinet members and portfolios;

He concluded by moving the recommendations which were seconded by Councillor Paul Myers, and then it was

RESOLVED unanimously to

1.  Approve the structure for non-executive and regulatory decision making and Policy Development & Scrutiny working (set out in current form in Appendix 1);

2.  Accordingly, appoint those bodies with membership, terms of reference and delegated powers as set out in the Constitution;

3.  Approve the allocation of seats on those Committees and Panels (such seats to be filled in accordance with the nominations made by the political groups);

4.  Appoint to chair each committee and panel those Councillors as may from time to time be nominated by the political group to whom the chairmanship of the body is allocated;

5.  Authorise the Monitoring Officer to fill any casual vacancies in membership of all the bodies constituted and vacancy in the office of Chair of such bodies in accordance with the wishes of the political groups;

6.  Determine the bodies on which co-opted and independent members are to have seats, as either voting or non-voting members and appoint such members accordingly (current arrangements are set out in Appendix 1);

7.  Authorise the Monitoring Officer, in consultation with the Chairs of the Policy Development & Scrutiny Panels, to constitute and support any required Panel joint working as outlined in section 5 of the report;

8.  Note the arrangements for the conduct of Cabinet business, as set out in section 6 of the report, and as outlined by the Leader;

9.  Note the activity of the Member Advocates, as set out in Appendix 2;

10.Instruct the Monitoring Officer, in consultation with Group Leaders, to make appointments on non-executive outside bodies and note that the Leader or Cabinet Members will do so for executive outside bodies, where such vacancies arise;

11.Note the calendar of meeting dates that has been prepared up to May 2022 which is available on the Council’s website;

12.Authorise the Monitoring Officer to make and publicise any amendment to the Council’s Constitution required, or take any other necessary action, as a result of decisions taken at this meeting on this and other reports within the agenda, or otherwise as required by law, and in particular to amend references to job titles within the Constitution, as described in section 9 of the report.