Date

June 2003 (Period to March 2003)

Reporting Area

Culture & Leisure

Lead Director

Peter Rowntree

Progress Made

Issues to be addressed

Who

By When

Leadership

· 10 year Leisure partnership agreed in principle to transfer all property risk, secure investment and reduce running costs. Implications of Recreation Ground has delayed start & required Executive decision to proceed without a lease for Bath Sports Centre

· Achievement of top 25% performance for the service

Dir. / Leisure Manager

07/03

Leadership

· Leisure Manager appointed to manage the new leisure contract and Leisure Strategy / Sports Devpt etc

· Royal Victoria Park - application submitted for Green Flag Award

· Botanical Gardens - application submitted for Green Heritage Site status

· Library Vision signed by Councillor Nicole O'Flaherty and will now be implemented.

· Performance monitoring to be implemented

Leisure Manager

HoS Leisure & Direct Services

HoS Leisure & Direct Services

Post contract

11/03

11/03

People Management

· 3 year TUPE guarantee negotiated with proposed Leisure partner

· Staff fully consulted and involved in Leisure partnership project progress - TUs have praised the process

· Helps allay staff & TU concerns

Director/ HoS Leisure

People Management

· Library staff restructure about to happen to ensure Vision achieved.

· Library European Computer Drivers Licence (ECDL) training progressing

· Business Development Manager appointed to Libraries to raise external funds to help achieve Vision.

· Staff restructuring necessary & change difficult to achieve within tight resources

· Need to evaluate ECDL when Peoples Network goes live and arrange further training if needed.

HoS Libraries

HoS Libraries

Policy and Strategy

· Leisure Externalisation: Full transfer of Property risk and improved development proposals negotiated while still delivering target savings on running costs

· Library vision written & currently subject to staff consultation

· Cemeteries memorials testing planned into budget to comply with safety requirements

· Working towards partnership start sate of July 1^st 2003.

· Vision to be rolled out for wider consultation and then agreed as an Executive Decision. Action plan arising will be merged with Best Value action plan & detailed costings prepared.

· Plan proposed for memorial testing to ensure compliance with safety requirements. Will start later in 2003

Director/ HoS Leisure & Direct Services

HoS Libraries

HoS Leisure & Direct Services

.

07/ 03

End 03

Policy and Strategy

· Policy of support to voluntary sector museums in preparation

· Plan For Sport -

(Sports Development Strategy) - consultation completed. Amendments have been made to the recommendations in the Local Plan as a result of this assessment

· Chief and Senior Leisure Officers of the 4 Unitary Authorities along with Sport England have agreed to work together to look at the potential of developing a joint sports plan to cover the 4Uas

· Playing Pitch Assessment completed (funding support from Sport England)

· Parks Strategy plan being revised in light of latest Planning guidance and playing pitch assessment

· Funding criteria and service level agreements

· Full strategy to be developed next quarter - will focus on social benefits of sports participation

· Issues arising will be considered as part of wider Parks & Green Spaces assessment

· No funding available within budget - investment case to be made in next quarter

HO Heritage

HoS Leisure & Direct Services

HoS Leisure & Direct Services

HoS Leisure & Direct Services

HoS Leisure & Direct Services

07/03

Completed

2004/5

Resources

· People's Network: currently being installed and switched on for public

· Play Area items being replaced as programme

· Long term sustainability an issue, but volunteers and trainers recruited to assist now.

· Insufficient funds to replace all equipment nearing end of life (risk issue)

HO Libraries

HoS Leisure & Direct Services

July 03

Ongoing

Resources

· Haycombe Crem -cremator replacements - replacement plan agreed and funding identified.

· First draft of corporate tree management policy circulated for

· Tenders received for the installation of irrigation tank at Approach Golf Course by Property Services (to comply with Wessex Water order).

· Over 4% increase in Sports & Leisure Centre visits and 10% increase in income due to improved facilities and new promotions. Over £40k per month now collected through direct debit.

· Tender for supply of replacements to be let May / June 2003.

· consistent policy needed for tree inspections

HO Libraries

HoS Leisure & Direct Services

HoS Leisure & Direct Services

07/03

Ongoing

Process

· Over 7,000 Active Cards currently in use including 1,200 annual memberships & 1,300 advance booking.

· B&NES Resident's Discovery Cards issued now 8,500 from 7,500 at last report

· All 4 HS web sites now live and linked to B&NES, "VisitBath" & other key web sites

· Free entry to Parade Gardens for B&NES residents implemented making all parks free to residents

· Maintain and update to ensure maximum effectiveness

· Permanent arrangements decided for period from April 2003 to improve access & quality.

Completed

Process

· Foursite operational review underway

· Roman Baths & Pump Room awarded Charter Mark

· Victoria Art Gallery awarded Children's Charter

· Digitisation pilot being examined to find way to make best use of stock

· Operational review within the consortium looking at processes involved in materials buying & processing, plus use of computer system

· Sign digitisation agreement to pilot use of material

HOS Libraries

HOS Heritage Services

HOS Libraries

Performance Targets

No.

%

RED

4

20%

AMBER

0

0%

GREEN

16

80%

NOT KNOWN

TOTAL

20

100%

Ref.

Indicator

Top 25%

2000/

01

Actual

2001/

02

2002/3 Target

2002/

03

Estd Out-turn

Status

Comment

Culture - General

114

Does the L.A. have a local cultural strategy?

N/A

N/A

No

Yes

Yes

Green

Strategy approved

116

£ Spend per head of population on cultural and recreational facilities

£28 excl Asset charges

£14

£14

£14

£14

Green

Indicator deleted for 03/04

119 & 119 (I) - (v)

% Satisfaction with Culture & Leisure

60

N/A

55%

Best 25%

Best 25%

N/A

Not measured in 02/03

Heritage

113

Museum school group visits

Best in England

130,580

102,019

120,900

89,640

Red

Coach borne parties in decline (adult and child). Large proportion of child visits by language school students, some of which are now charged at adult rates (from Jan 02). FMD and 9/11 severely affected bookings by European language school students, with ongoing effects

169a

Museums operated

4

4

4

4

Green

169b

Museums operated under Resource (formerly MGC) registration scheme

4

4

4

4

Green

170 a

Museum visits per 1,000 population

1,351

8,013

8,066

7,430

9,348

Green

Visits / usages now include all Heritage buildings - best in England

170 b

Museum visits per 1,000 population in person

1,006

6,909

6,793

6,335

7,874

Green

Visits / usages now include all Heritage buildings and usages

Local 47

Net Museum income per Council Tax payer

Best in England

£37

£36

£40

£43

Green

Exceeded current year profit target of £3 Million

Libraries

117

Library visits per 1,000 population

6,400

5,290

4,860

6,200

4,705

Red

Below target. Expected to rise when Peoples Network opened to the public. Counting suspect and new mechanisms being tested

115

Cost per visit to Libraries: £

£3.26 avg.

£2.09

£3.45

£2.16

£3.82

Red

Expected to drop when People's Network implemented due to increased visitor numbers (Unsure of effect of changes to counting mechanisms, hence Amber)

P29

Implement People's Network in libraries with increased facilities to access the internet and word processing facilities. Libraries will become learning centres with assistance being provided by trainers.

Do it

Completed

Green

Installed in all libraries, and will officially launch in late June 2003. Already heavily used by the public pre launch.

Leisure

Local 41

Number of sports pitches available to the public

47

47

47

47

Green

No change

Local 42

Number of visits to Sports Centres per 1,000 population

7.255

6.077

6.181

6.375

6.423

Green

Good increase on previous year

Local 43

Average spend per visit

£1.82

£1.89

£2.00

£2.05

Green

On target

Local 44

Number of visits to Council golf courses (thousands)

64

70

70

60

Red

Visits below target but income up. Poor weather May, June and part July 2002

Local 45

Net income per visit £

£3.07

£3.14

£3.20

£3.75

Green

Over target but at the cost of usage

Local 46

Percentage of grounds meeting specification on first inspection

88%

90%

91%

93%

Green

Parks

Local 39

Percentage of play areas conforming to national standards for local unequipped areas

3

26

26

26

26

Green

Local 40

Percentage of play areas that conform to national standards for local equipped areas

54

73

73

73

73

Green

Other

P26

Increase promotion of B&NES to markets offering most potential, following FMD and 9/11 in 2001

Do it

Complete

Green

Additional investment made corporately following world events