Meeting documents

APPENDIX 2

Council Overall Revenue Budget Monitor

Financial Monitoring Statement: All Portfolios

REVENUE SPENDING

ACTUAL TO DATE

YEAR END FORECAST

All Portfolio's For period to

Actual Spend or (Income)

Budgeted Spend or (Income)

Over or (under) spend

Forecast Spend or (Income)

Budgeted Spend or (Income)

Forecast over or (under) spend

ADV/FAV

NOTE

Jun-05

£'000

£'000

£'000

£'000

£'000

£'000

Transport & Highways

402

998

(596)

4,577

4,617

(40)

FAV

1

Children's Services

20,671

23,041

(2,370)

96,071

95,989

82

ADV

2

Social Services

2,929

8,273

(5,344)

33,134

33,094

40

ADV

3

Economic Development

220

(333)

554

(1,845)

(1,869)

24

ADV

4

Sustainability & the Environment

3,186

3,454

(268)

12,853

12,826

27

ADV

5

Resources

3,930

3,139

792

14,995

14,979

16

ADV

6

Leader

545

620

(75)

2,129

2,113

16

ADV

7

Tourism, Leisure & Culture

422

429

(7)

3,967

3,584

384

ADV

8

Community Safety and Housing Services

1,234

1,367

(133)

5,566

5,550

16

ADV

9

TOTAL

33,540

40,987

(7,447)

171,446

170,881

565

ADV

Note: "ADV" indicates an adverse variance, "FAV" a favourable variance, and a "( )" in the over and under spend columns indicates an underspend or overachievement of income

Note 1: Year to date variable variances caused by concessionary travel payments being out of line with budget profile. Year end forecast includes above budget income from off street parking and fines.

Note 2: Education £134,000 overspend due to an overspend on Access of £169,000 in relation to school transport, this is partly offset by other minor underspends within Education. Social Services - Children's Services (excluding YOT) £40,000 underspend as placement budgets under control creating saving. Youth & Community Services forecast a year end underspend of £13,000.

Note 3: Year to date underspend due to income received in advance relating to PCT and EPH's. Adult Services year-end £190,000 overspend partly relates to C&F placement transfer to Adult Care, also Home Care purchasing overspend being addressed by panels to monitor placements. Elderly Persons Homes year end forecast underspend of £150,000 due to client income exceeding budget.

Note 4: Economic development overspend of £54,000 due to Training Services projected overspend (£70,000) from current format of service and additional accommodation costs due to later than planned relocation partly offset by other smaller underspends. Corporate Performance Unit £30,000 underspend reflects vacancy management to date. Its new performance reporting role is being developed and these initial savings may be required within the service .

Note 5: Planning Services: Partnerships and Projects £25,000 underspend from staff savings and additional unbudgeted income. Management and Administration £42,000 overspends from staffing and additional costs of Uniforms Systems Project, partly offset by lower than budgeted IT Systems SLA charges. End to End Planning £33,000 underspend due to grant income higher than budget. Waste Management & Cleansing: Public Conveniences closures are less than originally planned and higher costs of fuel; hence a £35k overspend. Extra costs of our recycling programme appear to be offset by lower landfill volumes and costs.

Note 6: Registrar of Births, Deaths & Marriages £35,000 forecast underspend based on actual income achieved during 2004-2005, which exceeds 2005/06 budget. Human Resources £93,000 overspend 2004-2005 carried forward-to be recovered as per HR Recovery Plan. Central Personnel Team £59,000 underspend from staff vacancies. Resources, Corporate and Major Projects personnel £32,000 forecast underspend anticipates reduction in operating costs based on 2004-2005 actual expenditure. Crematorium £30k favourable variance from more cremations income than expected. Building Engineering Services are £50k overspent due to decreasing property repair work. Refuse Collection £40k overspend as the income from trade waste is declining and we must absorb rises in disposal costs.

Note 7: Customer Access £9,000 overspend, funds allocated within Financial Plan-£90,000 to be carried forward re 04/05-will be used to fund projects re Transition Costs. Transition Costs £28,000 overspend due to additional Staffing costs (funded from Customer Access Programme). Communications & Marketing £37,000 underspend due to a staff vacancy. Corporate Projects Team £25,000 underspend due to a staff vacancy. The forecast £73,000 overspend for the Council's Retained ICT Budgets is due to a reduction in SLA income due to decommissioning of old systems not replaced by new ones. In addition, the base budget assumed that a larger number of projects would be funded by services rather than by the centre.

Note 8: Bath Central Library £61,000 overspend and Keynsham Library £17,000 overspend forecast assumes that budgeted income targets will not be achieved. Library Service Central Management £16,000 overspend as salary costs to date will exceed current budget. Business Development £20,000 overspend forecast assumes that budgeted sponsorship income will not be achieved during 2005-2006. Library Stock & Materials 18,000 underspend forecast based on actual income and expenditure incurred and achieved during 2004-2005. Heritage incl. Archives, lower than planned visitor numbers to the Roman Baths, £151,000 overspend, and Museum of Costume £91,000 overspend, combined with an increased proportion of group visitors have reduced admission income and "secondary spend" (retail/catering), £11,000 ; offset by savings already achieved in the current year of £155,000, mainly in staffing costs.

Note 8 (cont): Heritage Services is projecting a £316,000 deficit for the year. The Council Executive has previously decided that surpluses and deficits are ringfenced to Heritage, but there is insufficient funding available within the Heritage trading reserve. If the current projection is maintained, it will therefore be necessary for Heritage Services to apply for a loan from Council balances for repayment over future years.

Note 9: Magistrates £25,000 overspend; with effect from 1st April 2005 the financial responsibility for Magistrates became "fully funded" by Central Government. However the Council has been informed it is still required to pay a share of grant and non grant aided debt charges relating to the Magistrate Service. It is proposed to vire £25,000 from the Loan Charges budget to cover these costs. The virement will be reported in September (the next available virement report).

Budget Reconciliation

The overall monitoring position for these services is

Budget per last report

170,881

that they are currently

£7,447,000

Underspent

Virements

and by the end of this financial year

Current budget

170,881

they are forecast to be

£565,000

Overspent