Date

Sept 2002

Executive Portfolio

Culture & Leisure

Lead Director

Peter Rowntree

Progress Made

Issue to be addressed

Who

Leadership

Best Value Review of Culture and Leisure Time approved by Executive & inspected in August

Jubilee! Exhibition at Museum of Costume attracting visitor numbers of +25-40%

2001 a record year at Victoria Art Gallery with attendances of 76,000

Entente Floriale judging complete

Western Counties Youth Games, 8^th 9^th June - organised by B&NES Sports Development

Inspectors to present findings 17 September

Sustaining the appeal through repeat marketing

Maintaining the increase into 2002

Results announced mid September

Working in partnership with 17 other LA's

Peter Rowntree

Stephen Bird

Stephen Bird

Matthew Smith

John Howey

People Management

Staff, Tus and members are engaged in Leisure externalisation staff issues

Staff concerns over previous adverse PPP experience

Peter Rowntree

Policy and Strategy

Cultural Strategy draft completed for Scrutiny Panel 9 Sept

4 year Heritage Revised Business / recovery Plan

Leisure externalisation: Council approved negotiation procedure, final bids to be evaluated in Sept.

Library vision

Link to 2008 "Capital of Culture" bid

Plan being implemented 2002/3-05/6

Staff concerns will be addressed during negotiation stage

Written and awaiting comments before issuing for general consultation

Stephen Bird

Stephen Bird

Peter Rowntree/ John Howey

Julia Fieldhouse

Resources

Audits of collections management policies and practices undertaken by District Audit and Internal Audit

First stage bid results for New Opportunities PE and Sport in Schools allocation expected in September

Play Area items replaced (Financial Plan commitment)

Sponsorship of floral features

Funding approval received from NOF for People's Network

SW Arts encouraging an application from Bath Festivals Trust for Development funding which would help the Trust to put its financial management on a more sound footing

Healthy back classes started in association with the RUH in Keynsham, Bath & Midsomer Norton

New changing room for disabled people completed & family changing rooms refurbished at Bath Sports & Leisure Centre

Recommendations / Action Plans being implemented

Attract Sports Lottery funding

Insufficient funds to replace all equipment nearing end of life (risk issue )

On budget, although implementation date not yet agreed. Marketing strategy in place. Volunteers and support from local colleges organised. New P.I. to be used post implementation

Council support for this will need to be determined as a condition of grant aid

Improving health, particularly for those with back problems

Service Plan target - improve access & quality

Stephen Bird

John Howey(joint with Education)

Matthew Smith

Matthew Smith

Julia Fieldhouse

Sarah Berry

John Howey

John Howey

Processes

B&NES Residents Discovery Card launched

New Heritage websites active from April 02

Leisure Active Cards extended to include annual memberships (direct debits) and advance booking privileges.

Library stock take completed and results analysed. New stock buying policy in place for 02/03. Assets being valued and prioritised.

Childrens Rights Charter awarded to South Wansdyke Sports Centre Activ 8 Saturday sports session for children aged 6 - 11 years old.

Improves accessibility and adds value through independent attractions' concessions; uptake of 4,500 to date

Links built with B&NES site

Over 4,000 Active Cards currently in use including 1,450 annual memberships & 1,200 advance booking.

A stock take will be completed every 6 months giving us better management information. That is increasingly refined and giving us a better picture of trends. Awaiting stock valuation confirmation.

Deliver quality service and increase involvement / participation by young people

Stephen Bird

Stephen Bird

John Howey

Julia Fieldhouse

John Howey

Performance Targets

No.

%

RED

1

4%

AMBER

7

23%

GREEN

18

73%

TOTAL

26

100%

Origin

Ref.

Indicator

Comment

Culture - General

114

Does the local authority have a local cultural strategy ?

N/A

N/A

No

Yes

Draft prepared

Yes

Green

Prepared with Bristol; To O&S 9 Sept.

116

£ Spend per head of population on cultural and recreational facilities

£28 excl. Asset charges

£14 (£50.33 incl. Asset charges)

£50.14 incl. Asset charges

£14 (£51.65 incl. Asset charges)

N/A

N/A

Amber

Annual measure; basis altered in 2001/02 to include asset charges, substantially increasing costs - will also affect average

119 & 119 (i) - (v)

% satisfaction with Cult & Leisure

60

N/A

55%

Best 25%

Best 25%

Total, Libraries, Theatres, all Amber

Museums, parks, leisure all top 25% but libraries, theatres and total not

Heritage

113

Museum school group visits

Best in England

130,580

102,019

120,900

49,508

105,000

Red

Effect of FMD on group visits

169a

Museums operated

4

4

4

4

4

Green

169b

Museums operated under MGC registration

4

4

4

4

4

Green

170a

Museum visits per 000 pop

1,351

8,013

8,066

7,430

3,431

7,900

Green

Visits / usages now include all Heritage buildings

170b

Museum visits per 000 pop in person

1,006

6,909

6,793

6,335

2,832

6,500

Green

Visits / usages now include all Heritage buildings

Local 47

Net museum income per Council Tax payer

Best in England

£37

£36

£40

YTD £24

£40

Green

On target to achieve current year profit target of £2.8 Million

Libraries

117

Library visits per 000 population

6.4

5.291

4.86

6.2

YTD 1.98

(est)

Visitor ests N/A

Amber

Below target although counting methodology suspect. Expected to rise significantly when PM implemented.

115

Cost per visit to libraries £

£3.26 avge

£2.09

£3.45

£2.16

YTD £3.07 (est)

Visitor ests N/A

Amber

Expected to drop when People's Network implemented due to increased visitor numbers

P29

Implement the People's Network in libraries with increased facilities for accessing the internet and word processing facilities. Libraries will become learning centres with assistance being provided by trainers.

Do it

Green

No implementation date as yet, but anticipated Autumn 2002. Planning going well. Volunteers and training staff organised

Leisure

Local 41

Number of sports pitches available to the public

47

47

47

47

47

Green

No change

Local 42

Number of visits to Sports Centres per 1000 population

7.255

6.077

6.181

6.375

2.077

6.375

Green

Small increase on previous year

Local 43

Average spend per visit

£1.82

£1.89

£2.00

£2.26

£2

Green

On target

Local 44

Number of visits to Council golf courses `000

64

70

70

24.583

60

Amber

Visits below target but income up. Poor weather May, June and part July

Local 45

Net income per visit £

£3.07

£3.14

£3.20

£3.85

£3.20

Green

On target but at the cost of usage

Local 46

Percentage of grounds meeting specification on first inspection

0.88

0.9

0.91

0.9

Green

Parks & Gardens

Local 39

Percentage of play areas that conform to national standards for local unequipped areas

0.03

0.26

0.26

0.26

0.26

0.26

Green

Local 40

Percentage of play areas that conform to national standards for local equipped areas

0.54

0.73

0.78

0.78

0.78

0.78

Green

Other

P26

Increase promotion of B&NES to markets offering the most potential, following the two major blows to tourism in 2001

Do it

Green