Meeting documents
Cabinet
Monday, 5th July, 2004
Appendix 3
Budget Items to be considered for carry forward to 2004/05
TABLE 1:
For Information only
A Summary of Appendix 1 and 3
|
Part A) Base Position Summary |
£000's |
|
Under spend - appendix 1, column 3 minus column 4 |
-273 |
|
Less net overspent items already automatically carried forward (table 2, table 5,and column 2 table 6) |
-872 |
|
Net Under spend - Net of above figures (BMS position) |
-1,145 |
|
Part B) Final proposed position, (all in £000's) This includes all items contained within this Appendix and reflects the final position if all the items listed are agreed. |
|
|
Net Under spend - figure above |
-1,145 |
|
Add Carry forward Financial Plan items listed for decision - Table 3 |
333.5 |
|
Add Carry forward Under Spends listed for decision - Table 4 |
198.5 |
|
Add Write off overspends listed for decision - Table 5 |
709.5 |
|
Subtract Carry forward over spends listed for decision - Table 6 |
-150 |
|
Net Under spend if all agreed would then be |
-53.5 |
|
Contingency set in 2004/05 budget for 2003/04 overspends was |
0 |
|
Net surplus over approved budget - to be carried forward to risk contingency budget in 2004/05. |
53.5 |
Appendix 3 (continued)
Budget Items to be considered for carry forward to 2004/05
TABLE 2: Over and under spends already approved under Budget Management scheme (BMS) and Statutory Requirements (SR)
This table is for information - no decision is required
|
Over spend Carry Forward Requests - approved under rules of BMS - 2003/04 to 2004/05 |
Requested approval £ |
Already Approved under BMS/ SR £ |
Director |
|
Education Portfolio Carry forward over spend on school budgets - Under the fair funding legislation approval of this is a legal requirement as all funding allocated to schools is ring fenced. |
113,000 |
MY |
|
|
Total |
113,000 |
TABLE 3
For decision - Slippage of Financial Plan items from 2003/04 to 2004/05 on carry forward.
|
Financial Plan under spends proposed for carry-forward:- All items approved will require some justification of why the carry forward is required and evidence of a plan to spend in accordance with the original purpose. |
Requested approval £ |
Already approved under BMS £ |
Director |
|
Leader's Portfolio Customer Access This is recommended to be approved subject to evidence of a plan to spend it in 2004/05. |
149,000 |
SB |
|
|
CIS Web Development |
2,000 |
SB |
|
|
Sustainability and the Environment Portfolio Planning service - Local Plan funding not yet spent - a number of objections were received so work has been delayed even more than anticipated. |
99,500 |
SB |
|
|
Resources Portfoilio Linear Way This is recommended to be approved subject to evidence of a plan to spend it in 2004/05. |
80,000 |
PR |
|
|
ODPM Survey This will provide funding for focus groups in 2004/05. |
3,000 |
SB |
Appendix 3 (continued)
Table 3 - continued
|
Corporate Training programme to fund "culture change" training. £62,000. This programme historically has under spent and budget has already been increased in 2004/05. It is recommended that the programme is set & the budget held in reserve against overspend (as part of the transfer of any surplus to the risk contingency budget). |
0 |
SB |
|
|
Total Proposed for Carry Forward |
333,500 |
0 |
This column indicates where
figures are approved within the rules of BMS. If no figure it will
need a decision to approve it
This column lists the figures requested
TABLE 4: For decision - Under spend carry forward requests not automatically approved
|
Under spend Carry Forward Requests - those not approved under rules of BMS - 2003/04 to 2003/04 |
Requested approval £ |
Already Approved under BMS £ |
Director |
Reported in January? |
|
Resources Portfolio Chair's reception - this is expenditure that should have been carried forward to 2004/05 as a creditor but due to procedural difficulties it was omitted. |
3,000 |
SB |
Yes |
|
|
Tourism, Culture and Leisure Portfolio |
||||
|
CSLI: additional income from sales |
16,000 |
SB |
Yes (up to £70k reported in January) |
|
|
Community Safety & Housing Portfolio |
||||
|
Environmental Services - Request to carry forward under spend to implement recommendations of the service improvement review (Best Value Review). This provision has been made for restructuring in the service and to enable future savings to be realised. The recent transfer of this service has delayed this work, but it is now being actively pursued by the Director. |
60,000 |
JA |
Yes - this had been highlighted in a report to the Executive Member. It had therefore already been flagged as a planned under spend to be carried forward |
|
Table 4 - Continued
|
Under spend Carry Forward Requests - those not approved under rules of BMS - 2003/04 to 2004/05 |
Requested approval £ |
Already Approved under BMS £ |
Director |
Reported in January? |
|
Public protection - There is a specific and urgent need for this funding in the spa water monitoring cost centre where a sinking fund has been established to the tune of £30K per annum to fund urgent works on water quality issues. Already one major item of expenditure of £73K on the Hetling borehole has put the fund into a £43K deficit in 2003/04. This deficit has now been covered and the sinking fund has a nil balance. The balance of probability is that further large items will occur this and/or next year which will preclude the £30K annual investment achieving a nil balance. |
28,500 transfer to fund |
JA |
Yes - net under spend had been consistently reported throughout the year, as has an overspend on Spa water monitoring. |
|
|
Economic Development Portfolio |
||||
|
Property Services - There is a request to utilise the additional income received to increase the bad debt provision by another £50,000. |
50,000 to bad debt provision |
JH |
No - however the Executive member was asked to approve consideration of this issue as part of a report in the 2003/04 financial year on the decision register. The Executive member for Resources agreed that the balance of the bad debt provision should be increased to £100,000 at the end of the 2003/04 financial year - this has been done. |
|
|
Leader's Portfolio |
||||
|
Corporate Grants to Voluntary Organisation budget not spent in 2003/04 - this under spend was reported and has been agreed by the Portfolio holder. This is to fund the one off transition costs that will be incurred in setting up the new co-ordinating body that will replace "Voluntary First" |
41,000 |
JA |
Yes |
|
|
TABLE 4 TOTAL |
£120,000 carry forward £198,500 incl. bad debt and transfer to sinking fund request |
|||
Appendix 3 (continued)
TABLE 5:
For Decision - Requests for overspend write off from services in 2003/04
|
Requests to write off overspends |
Request £ |
Already approved under BMS £ |
Director |
|
Social Services Portfolio Social Services overspend - recovery is not viable in 2004/05. There is already considerable pressure on the current year budgets this financial year and there is no viable recovery possible in 2004/05. |
569,000 |
JA |
|
|
Transportation and Highways Portfolio Transport savings - requirement to find transport savings in all areas of the Council. This should also be considered to be deleted from the budget at the next financial plan review. |
40,000 |
PR |
|
|
Sustainability and the Environment Portfolio Public Conveniences write off overspend as decision was deferred until 2004/05. |
100,500 |
PR |
|
|
|
709,500 |
0 |
Total
This column indicates where
figures are approved within the rules of BMS. If no figure it will
need decision to approve it
This column lists the figures requested
Appendix 3 (continued)
Budget Items to be considered for carry forward to 2004/05
Table 6 - For Decision - Carry forwards of overspends anticipated from 2003/04
|
Carry forward of overspends to be recovered in 2003/04 and subsequent years. |
Amount to be requested and/or already approved - col 1 £ |
Amount Approved under BMS - col 2 £ |
Anticipated Period of Recovery (years)* |
Director |
|
Resources Portfolio Member support - result of up front funding of PCs which will be saved in future years |
24,000 |
24,000 |
1 |
SB |
|
Education portfolio Carry forward non schools, non ISB overspend |
8,000 |
8,000 |
1 |
MY |
|
Tourism, Culture and Leisure Portfolio Arts have overspent in 2003/04. They were required to carry forward an overspend of £4,000 from 2002/03 also. |
14,000 |
14,000 |
1 |
MY |
|
Economic Development Portfolio Corporate Estate Overspend Repairs and Maintenance Overspend |
100,000 50,000 |
|
JH |
|
|
Community Safety & Housing Portfolio Housing Overspend |
3,000 |
|
|
|
|
|
199,000 |
|
Page 17
49,000
This column indicates where figures are approved within
the rules of BMS. If no figure it will need decision to approve
it
This column lists the figures requested