Meeting documents

¬ Introduce a high level programme board to co-ordinate all the activities within all Major projects

¬ ensure consistency of approach and be able to respond quickly and efficiently to resolve issues.

¬ Appoint a Major Projects Manager whose role is clear to all and is provided with the right level of resource and support

¬ Review Membership of this board to ensure there is the right level of challenge, legal advice and wider democratic involvement

¬ Review all current Project Structures to ensure consistency of approach against best practice

¬ Ensure all projects where Partnership Contracts are used are reviewed to ensure Council Project Boards are established

¬ Review all current roles and responsibilities within existing project structures to ensure all parties are clear as to their duties

¬ Examine current roles and responsibilities to ensure there is consistency across all major projects and clear understanding of roles and responsibilities

¬ Review all elements of current processes and procedures to ensure guidance is up-to-date with best practice and issued to all officers involved in the process.

¬ Review all elements of the Project Reporting formats to ensure consistency and simplicity in the process so that all projects report in the same way, which is clear and understandable to all.

¬ Formalise the stages of Projects to ensure that Project Initiation and Feasibility go through formal decision making processes and sign-off before proceeding

¬ Review the Constitution and decision-making guidance for Executive Members to ensure that potential financial risk exposures are highlighted within reports and delegated authority is in place

¬ Ensure there is clarity at Project Initiation stage how funding is to be provided for Major Projects and the impacts on the Financial Plan

¬ Ensure there is clarity at Project Initiation stage over the procurement methods being adopted to deliver Major Projects and promote the adoption of `Partnership' Contracts.

¬ Introduce a training programme to ensure all members of project teams are working towards best practice in relation to Project Management and are clearly aware of their roles and responsibilities

¬ In addition ensure all members of project teams undertake training on good team-working to address issues around staff morale, communication and co-ordination within projects

¬ Re-examine the role of the Executive and the Major Projects Overview and Scrutiny Panel in managing Major Projects and the Capital Programme alongside any specific roles within the structures of individual major projects

¬ Institute a training programme for relevant Executive and Overview and Scrutiny members in relation to Project Management to help assist them carry out their duties and any change in their roles

¬ Introduce an Internal Council Project Board into the Project Structure

¬ Chief Executive to temporarily take responsibility as Sponsor of Project and initiate further review work

¬ Introduce an Internal Council Project Board into the Project Structure

¬ detailed risk report required to identify the implications of the terms of the Government Grant to fund the project

¬ Introduce an Internal Council Project Board into the Project Structure

¬ Action urgent additional staffing resource into the Project

¬ Introduce a Programme Board to co-ordinate all the Project Boards for the various Schools Reviews

¬ Formalise the Project Structure and Reporting Lines

¬ Identify resource needs and funding

¬ Formalise the Project Structure and Reporting Lines

¬ Introduce an Internal Council Project Board into the Project Structure

¬ Implement recommendation for additional funding

¬ Report on Status of project and progress

· Review Governance arrangements for the scheme