Changes to Existing Draft Financial Plan Items

Next year

Existing or New Reference

Lead Director

Portfolio

Service

Description

Amount previously shown as a pressure or existing budget in previous list £000's

Suggested new amount to be incorporated in budget in 2003/04 £000's

Change in base plan (already incorporated) in 2003/04 £000's

New change 2003/04 £000's

Capital £000's

Source/Notes

Previous Pressures List

19

JA

SH

Housing

Housing - Homelessness - ongoing overspend - reduced by £25k

100

75

-25

Real cost pressure

41

SB

NO'F

Libraries

Libraries - Staffing costs of People's Network ( £45k). Cost reduced by £10k.

45

35

-10

Capital costs provided by New Opportunities Fund but no revenue costs. Ongoing running costs difficult to estimate, but may create additional pressures over and above staffing costs.

46

JH

RT

Revenues and Benefits

Revs & Bens - IT system costs -Sx3 software is the core system used for Council Tax and Benefits administration. The Software supplier has re-developed the core product and will not support the existing product from October 2003. Original £100k funded from capital. Latest estimate says cost will be higher - say up to £175k.

100

175

75

175

To upgrade will cost in the region of £100k. To replace with another system would cost in the region of £200k. Indications are that whilst replacement would be more expensive the comparable Support and maintenance costs from alternative suppliers are around £50k pa cheaper if NNDR is included. To replace with another system would cost in the region of £200k

64

JH

GD

Property - Corporate Estate

Corporate Estate - Asset Management Planning

120

0

-120

Assumed to be absorbed within R&M budget, net of other effects in anticipated 2003/04 budget, such as the Leisure Transfer.

83

PR

RT

Operations - non trading

Linear Way - Current budget for Linear Way includes re-organisation and development budget. This is unlikely to be spent in 02/03 and requires carrying forward to 03/04.

0

80

80

A carry forward of an existing budget of £80k. Pending a firm longer term solution to Linear Way accommodation, unspent re-organisation/development budget should be carried forward.

85

PR

NO'F

Operations - Parks and Cemeteries

Cemeteries & Crematoria - Health and Safety `topple testing and associated remedial works'. Cost of on-going testing (£120k pa) with as yet unknown remedial cost liability - could be significant. FURTHER REDUCTION OF THIS SUM FROM £125 to £80k IN DEC 02 with careful risk management.

125

80

-45

Health and Safety at cemeteries is becoming a national issue RE: unsafe memorials following 3 deaths nationally. The Health & Safety Executive have said "it is incumbent that Authorities provide safe cemeteries." The Councils own Health & Safety officers are fully supportive of the need to inspect and make safe old and unsafe memorials as this is a significant risk which is currently not managed. The Council would be held liable and incur significant costs should an accident occur and the position remains unaddressed. A three year programme of inspection at all B&NES cemeteries will cost £120k p.a. with on-going testing thereafter approximately £40k-£50k p.a. Whilst remedial action costs are as yet unknown, we should make a provision for £70k per annum over the first three years and approximately £30k thereafter. New memorials are now laid in accordance with updated national regulations. A detailed report is in production for consideration by the Director's Group.

91

PR

NO'F

Operations - Sports and Leisure

Leisure - Lottery Bid - financial plan funding required deferment to 03/04. Cost neutral item - rephased.

0

25

25

Lottery funding for Chew Valley school may not be required until 03/04 as their initial timescales have slipped. Funding will be required in 03/04. Budget of £25k should be moved to 03/04. If spent this year - will carry the overspend fwd to match the budget.

56

All

All

Various services

Other areas - e.g. inflation above 3% in certain contracts - around £250k possible, other areas still possible

300

215

-85

Contract information received has meant a slight reduction is possible in these additional costs.

62

JH/ Corp

GD

Corporate -Commercial Estate

Growth in income is anticipated at around £75k per annum for the next two years and around £350k for 05/06, based on current market expectations. Given that the current inflation target for the Commercial Estate is £250k per annum there will be a likely shortfall to the Financial Plan of £175k 03/04 plus an existing budget shortfall of £200-£300K, (deficit met in 02/03 by change in accounting policy), £350k 04/05 and £250k 05/06 based on current prices.

500

450

-50

101

CT

SH

DEEDS - Environmental Services

STOP NOW ORDERS" and Modernisation Funding for Consumer Protection £3 million nationally. This equates to approximately £8,500.00 pro rata. This is already funded in the base financial plan so an additional provision is not required or it will be double counted.

9

0

9

-9

THIS IS EXTRA FUNDING TO PROVIDE EXTRA ADVICE/ENFORCEMENT EXPECTED FOR PUBLIC/TRADE ALIKE. AGAIN, THE EXPECTED P.I's FOR TRADING STANDARDS ARE TO BE INCREASED IN LINE WITH THIS INCREASED RESOURCE. HENCE IT IS LIKELY THIS SERVICE WILL FAIL TO MEET ITS TARGETS WITHOUT THE INCREASE BEING PASSED ON. %age national EPCS SSA = 0.27%

102

CT

SH

DEEDS - Environmental Services

Extra Feeding Stuffs samples required £2.5m nationally. Equates to £7.5k pro rata. This is already funded in the base financial plan so additional provision not required or will be double counted.

8

0

8

-8

THIS IS EXTRA FUNDING TO PROVIDE EXTRA SAMPLING. THIS SERVICE IS LIKELY TO FAIL TO MEET ITS TARGETS IN 'PUBLIC PROTECTION' WITHOUT THIS EXTRA RESOURCE. IT CANNOT BE FOUND WITHIN THE EXISTING PROVISION. %age national EPCS SSA = 0.27%

Various

All

Miscellaneous

All other items previously listed that remain unchanged

1,047

1,047

0

0

Total of Previous Pressures Listed

2,353

2,182

16

-171

Changes to items built into the base plan

26

All

All

All Services

Pay and NI, and other net inflation on base model - review for impact of SSA passporting in Social Services and Education - £100k in total from this item and item 98

1,035

1,000

0

-35

£800k for pay awards 02/03 (full year effect) + £400k for NI (some in ops and property). Catering and Cleaning bear the brunt of the minimum wage award - estimated £227K impact in 03/04 - funding of this amount needs to be explicit in these figures. However payment (and hence provision) of some of these additional costs is within "passported" sum for Education.

31

JH

RT

Corporate - Interest on balances

Interest on balances

200

200

0

Also see report section 3.

70

JH

GD

Client cost to Corporate Estate

Increase in cleaning staff pay is likely to result in increased office cleaning costs. See item 26 above also

50

50

0

Part of pay inflation provision

98

PR

GC

Client cost to Education

The recent pay award negotiations, implementing a £5.10 p.h. minimum wage, has increased staff costs substantially in the catering and cleaning traded services. See item 26 above also - Reduced for that within passport

65

0

-65

Cleaning increased costs (£75k for 02/03 - 6 months only) will be passed on to users in increased charges. Catering increased costs (approx. £95k) will be managed by a combination of increased sales targets, cost reductions and negotiating additional funding (£65k) for the Primary Schools meals contract from Education.

105

CT

RS

DEEDS - Planning

PTE15 - Local Plan - Rephasing request to £75k in 03/04 and £255k in 03/04 (shift of £135k to 04/05 - Inquiry due).

-75

-75

-75

0

savings of £60k in 02/03 to fund so is cost neutral revision in base plan

Total of Previous Pressures Listed

1,275

1,175

-75

-100

Suggested new Items to be included:

SS6a

JA

JT

Elderly Social Services

Rephase the spending in the plan (was in draft plan to Council of 23rd January). Rephase £93 k into 2003/04 (in base plan)

0

93

93

0

Corp 33 and 34

JE

RT

Corporate

Legal Challenges - fund from balances 03/04 - continuing legal and audit costs - one off in 03/04.

0

100

100

0

Corp 33 and 34

Corp

RT

Corporate

Funding legal challenges cost from balances in 03/04

0

-100

-100

RCC15

SB

RT

All Corporate Director areas

Do not reinvest 1% efficiency savings

43

0

-43

0

No reinvestment of efficiency savings

Corp 6

SB

RT

Human Resources

Training and Organisational Development

125

80

-45

Reduce development

Corp 2

SB

RT

Corporate

Community Strategy

40

32

-8

Reduce development

Corp 36

SB

RT

Corporate

Take saving in Chairman's allowance in 2002/03 (one off)

15

0

-15

RCC19

SB

RT

Human Resources

HRS Upgrade (one off - 2002/03 allocation)

45

25

-20

Reduce development 2002/03 only

New Item - SSA change

RT

Corporate - Benefit costs

Benefit Admin Grant transferred from SSA to grant - net effect after transfer of implications on benefits of Working Families Tax Credit (WFTC) work

0

-286

-286

RCC10a

GD

Corporate Estate - Risk assessment followed by programme of works to improve disability access to Council buildings and ensure compliance with Disability Discrimination Act (DDA) - reduction in £174k revenue suggested, reinstating the £26k funding removed in DEEDS 2% savings for an access officer and leave £175k capital provision.

200

26

-175

One off reduction. There is capital funding in 2003/04 and a backlog of work, so this reduction would allow "catch up"

PTE 51

CT

PM

Transportation

Access Management - Provision of quality partnership to include free elderly bus fares to over 75's. Reinstatement of travel tokens for elderly - Defer implementation because of escalated costs.

305

60

-245

New - ES 40

CT

SH

DEEDS - Environmental Services

Enterprise Act -SSA transfer

0

13

13

Overhaul of Consumer Protection - DTI letter 20 Dec 02 £5m national funding pro rata, increasing to £10m in 04/05. However SSA totals are 4.3m so are not same as DTI. This is £4.3m pro rata, doubled in 04/05

Corp1

RT

Corporate

General Contingency - reduced by £300k ongoing.

300

0

-300

0

This was originally included as a contingency against the SSA review results

Corp10

RT

Corporate - Debt Charges and Interest

Interest on Balances - Net loss of interest earned due to capital programme spending - offset by savings in Ex-Avon debt - Extra capital spend costs add £75k in 03/04, £350k in 04/05 and £580k in 05/06

0

75

75

0

Depends on actual spend and interest rates etc

Corp 34

All

Corporate

Replenishment of Balances gradually to increase in line with overall Council risk assessment. Original plan was to increase by £700k to 3% but now propose to build balances over a longer timescale.

700

450

-250

Replenish balances because of awareness and effects of risks that have affected the Council in 2001/02 such as flooding, foot and mouth and tourism reductions.

New

Corp

RT

Corporate - Housing Benefits

Housing Benefit Grant for supporting people - transfer from SSA to specific grant - latest estimate is 5% of £3m benefit cost.

0

-150

-150

New

Corp

N/A

Corporate

Shift from revenue financing of capital to Capital

0

-200

-200

200

To fit with capital resource plan

New

Corp

RT

Corporate - Unfunded pensions

Unfunded Pensions reduction to £1,610k

1,654

1,610

-44

0

Total of Changes to Pressures Listed

3,427

1,828

-219

-1,381

Total of Previous list (see Appendix 3 of F Plan report 15 Jan)

2,353

2,182

16

-171

Additional capital funding

0

0

0

-75

Total of changes to items built into the base plan (as listed in F Plan report 15 January)

1,275

1,175

-75

-100

Total of new changes recommended

3,427

1,828

-219

-1,381

Total changes suggested to developments are (£k)

7,055

5,185

-278

-1,727

To report table 1

List of Additional Savings Proposals

No.

Item

Rationale

Revenue Saving(-) /cost (+) £k in 2003/04

Staff Impact

Portfolio

Service Rev

Support Services Impact

NON PASSPORTED SERVICES

Service:

Corporate Projects / CIS

HOS/Director:

Louise Tester

CP 1

Increase CIS income

Find new sources of external income to contribute towards web costs

9

E-government, BV and customer Satisfaction

Service:

Registration Service

HOS/Director:

Graham Russell

RS1

Increase income in registration service

Increase income from weddings

5

0

None

RT

Service:

Strategic Res Plng & Business Services

HOS/Director:

Phil Hall

A3

Delete vacant post in Financial Accounts

Has proved possible to manage day-to-day work within reduced resources. But saving already identified in FMS 2004 saving, so one-off only.

25

0

None

RT

Service:

Revenues & Benefits

HOS/Director:

Ian Savigar/Jean Hinks

4

Use alternative methods of taking cash at cash offices to reduce staffing costs

Providing secure cash offices is expensive in both staff resource and security requirements - automated machines could provide an equivalent service

25

Need to ensure interfaces with Cash Receipting & FMS systems

Potential for reduction or re-deployment

RT

Service:

Resources Director

HOS/Director:

Jean Hinks

New 3

Housekeeping savings

Look for small savings in various areas of resources

20

Yet to be identified

RT

Service:

Operations Director

HOS/Director:

Peter Rowntree

New 4

Savings in various areas yet to be identified

Needs some further discussion before a definite proposal is put forward

12

Yet to be identified

RT

Service:

Public Protection

HOS/Director:

Howard Nowell

New item

Increase Environmental and Consumer Services Income

30.00

SH

Service:

Direct Services

HOS/Director:

Matthew Smith

New item

Reduce specification of Cleaning in Offices

This requires co-operation amongst users including members, so that cleaning standards are reduced responsibly and reasonable savings appear

15

New Item

transfer staff to fulfil other pressures -

e.g. parks strategy (unlikely to be resignations hence redundancy would be expensive). £20K saved but risky

20

Service:

Heritage Services

HOS/Director:

Stephen Bird / Peter Rowntree

2

Reduce support to independent museums

20.0

TLC

4

Reduce print costs of open week / community events

10.0

TLC

All Directors

new

Savings yet to be identified

Savings yet to be identified

28.5

TLC

Total of all new additional savings

219.5

PASSPORTED SERVICES - Social Services

Savings required in addition to 2% to meet passported sum plus £220k in 2003/04.

Service:

Children and Families

HOS/Director:

Maurice Lindsay

13 & 15

Consolidate Children's Planning & Management arrangements

Budget reductions lead to merging of services.

44

0

1

JT

Merger of the two Bath-based Family Centres

Ensures that there is provision of at least one family centre in each major centre of population

50

potential redundancies

JT

Service:

Social Services - Adult Care

HOS/Director:

Nick Harris

8

Close Greenacres

Already happened but required to be put back in 2004/05 for EPH reprovision

300

JT

Closure of Homeward Unit

175

potential redundancies

JT

13

Supporting people

This is income received for people with learning difficulties in supported living schemes.

200

0

nil

JT

Drugs Action & Community Safety

To be identified

14

SH

5

Reduce Voluntary Grants

Mainly achieved through transfer of responsibility from grants budget to Supported People funding

60

0

JT

Total Savings found to meet passporting requirements plus £220k

843

PASSPORTED SERVICES - Education

Education pressures and the resulting savings required would be met within the passport sum and reported within Education Budget Forum

List of Savings and Reinvestment Proposals

IN ALL CASES SAVINGS PROPOSED ARE PROPOSED TO FUND THE DEVELOPMENTS LISTED AFTER THEM.

No.

Item

Rationale

Revenue Saving(-) /cost (+) £k in 2003/04

Capital Cost (+) £k overall

Service Rev

Support Services Impact

Service Capital

When?

Staff Impact

Portfolio

Resources Services

It is proposed that the following savings

R1

1% Reinvestment not used for all Resources Directors' areas of service

Reprioritise money within services

-74

See Appendix 4

GD and RT

R2

The efficiency savings will be achieved from the service areas. Rating Appeals - Property

Reprioritise money within services

-86

N/A

01.04.03

N/A

GD

Total

-160

0

0

To fund the following items

R3

Emergency management - Emergency Management Unit's revenue budgets due to reduction in central government grant.

The formula has not yet been agreed by government, but there is every indication that this is likely to reduce the grant to this Council by about £9,000 in 2003/04 and a further £5,000 in 2004/05. Plus it has now been acknowledged that the Emergency Management Unit is Under funded in its current base budgets by £20k, when compared with the duties expected of the department. The government has increased the duties of Council Emergency Management Units in various areas since the September 11th atrocity: this requires additional man-hours, but has not been matched by increased funding. The effect was masked in 2001/02 due to the additional duties being advised relatively late in the financial year, and by a one-off high grant settlement in 2001/02. £34k ongoing pressure.

29

RT

R4

RCC17 in Revenues and Benefits - savings will not be achieved in 2002/03 and 2003/04

Delay in moves in office accommodation and higher transition costs than anticipated. Is also £95k shortfall in 2002/03.

95

RT

Total

Call logging system for EMU

6

0

0

None

RT

Cumulative total

130

0

0

Net Total (- is saving) in Resources

-30

DEEDS

It is proposed that the following savings

D1

1% Reinvestment not used for all DEEDS areas of service

Reprioritise money within services

-292

See Appendix 4

SH,PM and RS

Service:

Public Protection

HOS/Director:

Howard Nowell

D7

Remove Non-Statutory Element(s) of Service (Shopmobility)

Non statutory service, but providing highly valued service to the disabled and carers.

-38.0

Summer 2003

2 potential redundancies

SH

D8

Increased Building Control Fee Income

Supported by buoyant (currently) property market.

-10.0

01.04.03

None

SH

Service:

Waste

HOS/Director:

Richard Robertson

D21

Reduce the number of public conveniences.

Reduce the provision of public conveniences (Non statutory)

-100.50

Y Direct Services

01/04/20003

Up to 6 potential redundancies

RS

Total

-440.50

To fund the following items

D21a

Shortfall in Income re Accommodation Booking Fees SERVICE PRESSURE

20

NO'F

D25

Concessionary Fare Scheme Review including potential use of Taxi's

50

PM

D22

Hit Squad for Sign Maintenance

} All to improve transportation service

30

PM

D23

Appoint Street Works co-ordinator

22

PM

D24

Develop UK Pavement Management System (including full highway inventory)

61

PM

D26

Highway Maintenance

49

PM

D27

Enhanced Resources to deliver Transport Planning Function

90

PM

D28

Transportation Business Plan - assumed reinvestment of 1% efficiency saving, but with first year saving £50k.

242

PM

Total Investment

564

Net cost EEDS

123

OPERATIONS DIRECTOR

It is proposed that the following savings

Service:

Direct Services (Non Trading)

HOS/Director:

Angela Parratt

O2

Reduction in external inspection fees

Does not affect quality or breadth of BV programme

-45.0

nil

N/A

2003/04

GD

Service:

Direct Services

HOS/Director:

Matthew Smith

O9

Reduce emergency budget by 20%

Budget used for parks unforeseen vandalism, repairs, response to queries/complaints

-10.0

0

0

2003-4

NO'F

O8

Delete general contingency fund HG10 (this and item 10 below offset carpet bedding saving)

Budget previously used for unpredicted spend and items controlled by Head of service (e.g. publicity)

-20.0

0

0

2003-4

NO'F

O10

Reduce sports ground reinstatement / maintenance budget by 20%

Budget used for repair works & ensuring that pitches are kept playable

-6.0

0

0

2003-4

NO'F

Service:

Leisure Services

HOS/Director:

John Howey

2

Undertake no further strategic research

-4.0

Nil

2003-4

NO'F

3

Transfer 2 football pitches in Nortn-Radstock to Town Council

£10k p.a. savings from 2004/05

3.0

Nil

2003-4

NO'F

5

Cease publication of Leisure Directory

-7.0

Nil

2003-4

NO'F

Total

-89.00

To fund the following items

89

Implementing the Parks BV review action plan - development of a 'Park Strategy'

20

0

NO'F

90

Implementing a step change to Parks - an environmental and sustainable approach

33

0

NO'F

5

Reinstate Efficiency saving of cessation of carpet bedding (3D schemes)

Most costly form of floral decoration.

26.0

0

0

2003-4

NO'F

92

PR

Leisure Externalisation - Redundancy and pension costs associated with Leisure externalisation (£150k approx.)

150

0

Leisure externalisation will save the Council at least £2.5m - £3.75m revenue over a 10-15 year contract period and is already built into the base financial plan. Residual leisure functions and contract monitoring will transfer to Direct Services. This will result in mgt redundancies (two posts) and pension costs in current Leisure structure. The salary cost savings are already assumed in the Operations Financial recovery plan.

NO'F

93

PR

Leisure Externalisation - PPP/NPDO contractor monitoring costs not funded through financial plan (£35k)

35

0

NO'F

94

PR

Effects of Leisure externalisation on Operations traded services. Loss of current contribution (£56k) to overheads - some or all of it which may not be saved to compensate

30

0

NO'F

The above 'externalisation' pressures will be funded from savings resulting from the project.

PR

Savings arising from externalisation project

-215

0

NO'F

Net developments

79.00

Net savings (above)

-89.00

Net savings - Operations

-10

Total of all proposals in this Appendix

Resources areas

Net saving

-30

EEDS areas

Net cost

123

Operations areas

Net saving

-10

Total of all proposals

83

2% Efficiency Savings Proposals

Cash Limit - Allocation in App 1

2003/04 Budget

No.

Item

Rationale

Revenue Saving(+) /cost (-) £k in 2003/04

Capital Cost (-) £k overall

Service Rev

Service Capital

Support Costs, i.e. IT, Accom, property

When?

Staff Impact

Portfolio

Savings required of 2% to meet passported sum plus £220k in 2003/04.

Service:

Children and Families

HOS/Director:

Maurice Lindsay

1

* Reduce grant allocation for care leavers service.

The level of funding required for this new government initiative is not as great as expected.

30

0

0

Apr-03

nil

JT

Not allocated

2

* Reduce allocated budget for B&NES fostering allowances.

This is one of the larger budgets within the service.

50

0

0

Apr-03

nil

JT

Not allocated

3

* Delete salaried foster carer post.

Post reviewed and not previously met desired outcomes.

15

0

0

Apr-03

1 fte vacant post

JT

Not allocated

4

* Equipment and stationery budgets.

Office relocations will mean reduced need for equipment purchasing in short term

14

0

0

Apr-03

nil

JT

Not allocated

5

* Savings within early years provision and commissioning

This is one of the larger budgets within the service.

10

0

0

Apr-03

nil

JT

Not allocated

6

* Reduce out of hours contact Service to foster carers.

Current arrangement not meeting expected outcomes. Future arrangements to be made WER.

6

0

0

Apr-03

nil

JT

Not allocated

7

*Quality Protects Map publication costs.

- Not required to publish MAPS for 03/04

5

0

0

Apr-03

nil

JT

Not allocated

8

* Savings within 117 Project budgets

Able to make savings within this budget which is one of our larger budgets.

5

0

0

Apr-03

nil

JT

Not allocated

9

* Reduce training budget available to HoS.

Least impact on service training needs.

1

0

0

Apr-03

nil

JT

Not allocated

JT

Total

existing SLA does cease April 03.

136

0

0

Service:

Social Services - Adult Care

HOS/Director:

Nick Harris

1

Cease night service

Already Planned

139

0

0

In Progress

3 redundancies

JT

Not allocated

2

Capitalise IT consumables

Capital provision for Healthy Living Centre no longer required. This would require amendment to capital programme

20

capitalising of revenue costs

0

Apr-03

nil

JT

Not allocated

3

Capitalise OT equipment

see above

38

see above

0

Apr-03

nil

JT

Not allocated

Total

197

0

0

Service:

Social Services Other

HOS/Director:

Jane Ashman

1

Equipment budget

Move to new offices should mean reduction in replacement furniture needs

10

0

0

Apr-03

none

JT

Not allocated

2

DSO Consultancy

Consultancy and advice provided by Commercial services to residential and day care establishments to improve efficiency and effectiveness of food delivery. Change of focus in establishments and EPH review should lessen the impact of this reduction.

20

0

0

Apr-03

vacant post in commercial services

JT

Not allocated

3

Directors Budget

Savings due to income from PCT for work of Director on Board.

5

0

0

Apr-03

none

JT

Not allocated

4

Transport Budget

No provision for emergency replacements

5

0

0

Apr-03

none

JT

Not allocated

Total

40

0

0

Service:

Community Safety & DAT

HOS/Director:

Jane Ashman

1

Reduce Partnership Development Fund by 25%

This funding is not committed to staff costs but covers training, information, publications etc

2.5

none

none

April 2003 - onwards

none

SH

Not allocated

2

Reduce contribution to Community Initiatives Fund by two thirds

Small grants fund so no cut to existing services

2.0

none

none

April 2003 - onwards

none

SH

Not allocated

3

Reduce DAT running costs by 80%

This is the only possible cut which does not directly impact on provision of drug treatment

7.5

none

none

April 2003 onwards

none

SH

Not allocated

Total

12

0

0

Service:

Housing

HOS/Director:

Jayne Shayler

1

Hold Group Manager post vacant

Action can be taken on short term pending clarification of longer term management arrangements for the service

35

0

0

Apr-03

1 fte

SH

Housing

Total

35

0

0

Service:

IDS

HOS/Director:

Matthew Smith

Option 1 - savings of 2% (IDS Target £12000)

1

Increase income through project work

Reorganisation of staff (mid 2002) increased efficiency & opportunity to generate income. This item assumes that Paris does not proceed and IDS takes opportunity to get income from external sources.

12

0

0

2003/4

Nil

RT

IDS

Total

12

0

0

Service:

Strategic Res Plng & Business Services

HOS/Director:

Phil Hall

A1

Manage payment dates so that supplier invoices are paid on 30-day target and not before

Improved cashflow while still meeting targets

20.5

0

0

2003

nil

RT

Interest on balances

A2

Bring forward transfer of cheque printing from IDS to Business Services

Possible to absorb extra work within existing resources. But saving already identified in FMS 2004 saving.

20

0

0

2003

Redeployment or redundancy in IDS

RT

Res - Business Services

Total

40.5

0

0

Service:

Property Services

HOS/Director:

TAMM / JH

1

The efficiency savings will be achieved from various service areas.

From rating appeals on business rates, use of agency staff and the impact of customer access.

17

n/a

01.04.03

n/a

GD

Property Services

Total

17

0

0

Service:

Property Services (Repairs & Mtce)

HOS/Director:

TAMM / JH

1

Repairs & maintenance

To reduce spending to meet budget cuts

53

n/a

n/a

01.04.03

One FTE will have to undertake additional fee earning work

GD

Repairs & Maintenance

Total

53

0

0

Service:

Revenues & Benefits

HOS/Director:

Ian Savigar/Jean Hinks

1

Reduce the number of PC's by 8

Hot desking at Plymouth House reduces need for number of PC's

8.5

0

0

Apr-03

Loss of training room PC's makes training more difficult

RT

Revenues & Benefits

2

Stop using Somer Housing Rent Collectors

Somer Housing may remove the Service under Health & safety requirements

10

Apr-03

None

RT

Revenues & Benefits

3

Reduce stationery budget

Paperless working reduces the need

7

Apr-03

None

RT

Revenues & Benefits

Total

25.5

0

0

Service:

Highways & Access

HOS/Director:

Steve Howell

1

Reduce SLA Costs

2% saving is to be applied to all support services through reduced cost of SLA

5.70

0

0

1-Apr

nil

Highways

2

Increased fees & charges

Increased income through raising charges for lines signs and licences

5.00

0

0

1-Apr

Highways

3

Reduce Car Allowances

manage travelling allowances across the service

10.80

0

0

1-Apr

Highways

4

Reduce level of Winter Maintenance

reduce the length of gritting routes - likely to be within Bath where there is extra coverage

10.00

0

0

1-Apr

Highways

5

Reduce maintenance of highway depots

reduced maintenance - short term answer - long term problem of deteriorating asset

5.00

0

0

1-Apr

Highways

6

Reduce reactive maintenance on bridges.

reduced maintenance - short term answer - long term problem of deteriorating asset

3.00

0

0

1-Apr

Highways

7

Reduce Reactive Highway Maintenance & Street Lighting

large service budget will be a cut in the provision of reactive maintenance

97.36

0

0

1-Apr

Highways

Total

136.86

0

0

Service:

Parking

HOS/Director:

Steve Howell

1

Reduce SLA Costs

2% saving is to be applied to all support services through reduced cost of SLA

24.50

0

0

Apr-03

Car Parking

2

Extend evening charges to 7pm & Sunday on street charging

Links to extend time period for residents parking

50.00

0

0

Jul-03

Car Parking

3

Increase in Excess Charge Fee Income re VAT

higher levels of enforcement of offences

30.00

0

0

Apr-03

Car Parking

Total

104.50

0

0

Service:

Planning

HOS/Director:

David Davies

1

Reduce SLA Cost

A 2% efficiency savings across the board is also appropriate for the support services

9.5

PM/RS

Planning (TPP)

2

Delete Voluntary Sector Grants

This is not a statutory requirement and therefore is one of the few potential savings areas which will not impact on the statutory duties.

23.0

see below

RS

Planning (EDE)

3

Reduced staffing if VSG are deleted

If the Grants are deleted(see above)then the staff support for administering them is not needed

5.5

The value of the current staff resource in the figure shown, which could be re-invested into other environmental project work, resulting in efficiencies in work planning

RS

Planning (EDE)

4

Reduce Car Allowances

It is proposed to put a ceiling on the mileage of essential users, resulting in better management of site visits etc. It is also in support of the Council's Green Transport Strategy.

9.6

PM/RS

Planning (TPP)

5

Reduced Project and Running Expenses

This has no direct impact on the statutory work and as such has to be considered.

6.3

PM/RS

Planning (TPP)

Total

53.9

0

0

Note

1. The planning service budget is significantly staff based. Efficiencies have been made over the last 3-4 years through restructuring. This has resulted in there being a deduction in third tier managers from 6 to 2.

2. The funding for Western Riverside and Legible City Initiative could be relevant to the Financial Plan due to the longer term on-going costs.

Service:

Public Protection

HOS/Director:

Howard Nowell

1

Reduce SLA Costs

Consistent with demand for 2% efficiencies across the board.

1.5

01.04.03

SH

Public Protection

2

Increase Land Charges Fees £2 above Inflation

Above inflation increase for recognised service excellence unlikely to be challenged.

12.0

01.04.03

SH

Public Protection

3

Increased Fee Income Solicitor Enquiries

Efficiency - current charges not reflecting costs.

3.5

01.04.03

SH

Public Protection

4

Delete Access Officer Post - this added back in appendix 4 now, so not proposed to be taken

Vacant managed post - no redundancy etc. costs.

25.5

01.04.03

Vacant post

SH

Public Protection

5

Reduce Car Allowances

More efficient/restricted use of vehicles consistent with Council's green transport strategy.

6.0

01.04.03

SH

Public Protection

Total

48.50

0.00

0.00

Service:

Support

HOS/Director:

Clive Thomas

1

Reduce Finance SLA Cost

3.42

Support Services (TPP)

2

Reduce Personnel SLA Cost

0.62

Support Services (TPP)

3

Recharge PC's to Western Riverside

1.08

Support Services (TPP)

4

Recharge PC's to Training Services

7.56

Support Services (TPP)

Total

12.68

0

0

Service:

Waste

HOS/Director:

Richard Robertson

1

Reduce SLA Costs

2% cut on SLA

3.30

01/04/20003

N

RS

Waste Disposal

2

Reduce Car Allowances

Reduce trips

1.30

01/04/20003

N

RS

Waste Disposal

3

Reduce Management Fee for Waste Operations

2% cut in service provision

18.50

01/04/20003

Y Redundancy

RS

Waste Disposal

4

Banes Community Recycling efficiency saving (in line with council requirement)

2% cut in service provision

10.00

01/04/20003

Y Redundancy

Waste Disposal

5

Additional Income (Trade Waste,Sales )

Increase in trade waste income

30.00

01/04/20003

N

RS

Waste Disposal

6

publicity % promotions

2% cut in service provision

5.00

01/04/20003

N

RS

Waste Disposal

7

reduce plastics recycling at CA sites

Remove recently introduced initiative

6.00

01/04/20003

N

RS

Waste Disposal

8

green box replacement

Remove ability to replace broken/stolen bins

7.00

01/04/20003

N

RS

Waste Disposal

9

consultants

Remove ability to replace broken/stolen bins

3.00

01/04/20003

N

RS

Waste Disposal

10

it software

Reduction in software support

5.00

01/04/20003

N

RS

Waste Disposal

11

environment licences

Fortuitous saving

2.00

01/04/20003

N

RS

Waste Disposal

12

cease twice weekly refuse collection

Remove initiative to collect waste from multi occupancy dwellings twice a week

6.00

01/04/20003

N

RS

Waste Disposal

13

remove bulk bin collections

Remove kerbside Euro bins from streets with multi occupancy dwellings

8.00

01/04/20003

Y Redundancy

RS

Waste Disposal

14

reduce spinal road litter clearance

Reduce frequency of litter clearance on mayor roads.

7.00

01/04/20003

N

RS

Waste Disposal

15

remove funding for leaflets

1.00

01/04/20003

N

Waste Disposal

16

reduce fund for replacing litter bins

limited replacement of damaged/burnt out litter bins

5.00

01/04/20003

N

RS

Waste Disposal

17

remove some bottle banks(cleansing implications)

Reduction in recycling location for public

2.00

01/04/20003

RS

Waste Disposal

18

savings on parish sweeper scheme

Rationalisation of service provision Parish/Direct Services

0.00

01/04/20003

RS

Waste Disposal

Total

120.10

0.00

0.00

Service:

Econ Dev & Tourism

HOS/Director:

Bill Cotton

1

Reduce SLA Costs

1.50

Economic Development

2

Reduce Car Allowances

1.90

Economic Development

3

Develop Income streams from Street Markets

26.00

Economic Development

Total

29.40

0

0

Service:

Env & Consumer

HOS/Director:

Howard Nowell

1

Reduce SLA Costs

Consistent with demand for 2% efficiencies across the board.

3.00

01.04.03

SH

Env & Consumer

2

Reduce Car Allowances

More efficient/restricted use of vehicles consistent with Council's green transport policy.

6.50

01.04.03

SH

Env & Consumer

3

Increase Licensing Fees by 1%

To achieve charging regime which reflects cost of service provision.

2.50

01.04.03

SH

Env & Consumer

Total

12.00

0.00

0.00

Service:

Direct Services (Non Trading)

HOS/Director:

Angela Parratt

1

Reduce use of Consultant/external advisors/challengers

Does not affect breadth of BV programme

9.0

N/A

N/A

2003/04

None

GD

Operations Non Trading

Total

9.0

Service:

Direct Services

HOS/Director:

Matthew Smith

1

Remove trader subsidy (flowers) stage 3

Year 3 of scheme to remove subsidy from Parks budget to support private traders to install baskets

2.0

0

0

2003-4

NO'F

Leisure

2

Reduce budget for "In Bloom" entries

Reduce support to Britain in Bloom entry. Entente Florale costs will not be incurred

10.0

0

0

2003-4

NO'F

Leisure

3

Delete "survey fees" budget

No longer required (used for mapping sites now completed)

2.0

0

0

2003-4

NO'F

Leisure

4

Cessation of spring bedding in baskets etc

Lowest impact area of floral bedding. No impact on safety

7.0

0

0

2003-4

NO'F

Leisure

5

Cessation of carpet bedding (3D schemes) - added back now in options in Appendix 4

Most costly form of floral decoration. No impact on safety

26.0

0

0

2003-4

NO'F

Leisure

6

Delete signage budget

Non essential spending which was added in as a development item 2 years ago

10.0

0

0

2003-4

NO'F

Leisure

Total

57.0

0.0

0.0

Service:

Leisure Services

HOS/Director:

John Howey

1

Reduce support for special events

See note

7.5

Nil

2003-4

NO'F

Leisure

Total

7.5

Service:

Heritage Services

HOS/Director:

Stephen Bird / Peter Rowntree

1

Savings already programmed within the existing financial plan after the recovery plan was approved in 2002

Total

0

0

0

Service:

Democratic/Members

HOS/Director:

Graham Russell

Note : Options up to target level of £20,000

2

Reduction in the committee paper budget within Democratic Services

It should be possible to sustain a policy of paper minimisation in favour of electronic communication

7.2

only when a clear council policy is in place that can support staff in being robust with members and colleagues about their paper usage.

A robust policy will help staff to resist special pleadings

Resources etc.

Corporate Support Services

4

Cease member subsidised car parking at Guildhall and other locations

Environmental efficiency

20.0

May-03

Nil

Resources etc.

Corporate Support Services

Total

20

0

0

Service:

Communications

HOS/Director:

Eric Britton

1

Reduce Ccl News

Down from 4 to 3 issues pa

7.0

Corporate Support Services

Total

7.0

0.0

0.0

Service:

Young People and Community Education

HOS/Director:

Gail Quinton/Alison Delyth

1

Reduction in grants budget including Bath Festivals Trust fee and contributions to Statement and Creative Learning Agency.

Spread the cost evenly across all of our voluntary sector partners, minimising the impact on the services they deliver.

12.0

N/A

N/A

4/03 - 3/04

None

NO'F

Arts

Total

12

0

0

Service:

Corporate Projects / CIS

HOS/Director:

Louise Tester

Note: Options for providing the required savings of up to: £7,000

1

Cut web development budget by half

Work could be done by IDS / e-government

7

0

0

Less need for existing staff resource

E-government, BV and customer Satisfaction

Corporate Projects

2

Cut community strategy budget

Deliver the strategy based on what is already there, and limit customer consultation and community engagement on the basis that we have asked them previously

7

0

0

Less need for Corporate Projects Resource

Leader

Corporate Projects

Total

7

0

0

Service:

HUMAN RESOURCES

HOS/Director:

William Harding/Sarah Berry

Options for savings up to level of £14,000

1

Reduce grant to Staff Social Club & explore with committee alternative sources of support

Grant has remained at 1996 level with only one earlier reduction in funding (£3,000) in 2001/2

3.0

0

0

Apr-03

0

RT

Corporate Support Services

2

Reduce Corporate Training Budget

Rely solely upon funding allocation within financial plan 2003/04

6.0

0

0

Apr-03

0

RT

Corporate Support Services

3

Renegotiate Corporate Trade Union Facilities Budget

Shared allocation of savings in order to produce required financial efficiency

5.0

Apr-03*

0

RT

Corporate Support Services

4

Reduce staff support costs across service

To produce required savings limited options available

14.0

0

0

Apr-03

0

RT

Corporate Support Services

Total

14

Service:

Libraries & Information

HOS/Director:

Sarah Berry

1

Self issue terminals in Bath Central

Exploits technology to improve customer service. Frees up staff time.

15.0

-70

-8

2003/4

FTE - reduction by 2 library assistants

GD / No'F

Libraries & Information

2

Strategic stock buying within Foursite Consortium

Reduces overall spend on stock, because would buy within a four authority consortium. Specialist books therefore available within the consortium even if not available locally.

24.0

2003/4

reduce 1 FTE stock post but would need to part fund a stock manager in Foursite

GD / No'F

Libraries & Information

Total

39

-70

-8

CAP - customer access programme

BVR - best value review

GD - Gitte dawson

NO'F - Nicole O'Flaherty

Service:

Youth

HOS/Director:

Alison Delyth

1

Cease concession to Bath Asian Council for lease

Organisation has folded and is no longer occupying its offices in Westgate Street

6.5

0

0

Apr-03

none

GC

Youth & Community

2

Reduce part time youth club workers posts to multiples of 3.5 hours from 3.7 hours

Youth workers do 3 hours per evening and use the additional 0.7 hours for other work. These are not always used efficiently.

3.0

0

0

Apr-03

none

GC

Youth & Community

3

Reduction in various cash budgets

Less funding would be available for developmental work

5.5

0

0

Apr-03

none

GC

Youth & Community

4

Reduce funding available from revenue budget

Volunteer organisations would need to find other ways of meeting the shortfall. Potential for organisations closing or making staff redundant.

10

0

0

Apr-03

May impact on staffing levels of outside organisations

GC

Youth & Community

Total

25

0.0

0.0

BASE BUDGET 2003/04

APPENDIX 5

EXECUTIVE PORTFOLIO

Service

Opening Base Budget 2003/04 per Budget Setting Plan

Rephased Financial Plan Items

2% Proposals (Excluding Soc Services) (App 4)

1% Re investment (Excluding Soc Services)

Inflation Provision (to be allocated)

Proposed Financial Plan Items (see background paper for list)

Appendix 1 changes to Allocations

Appendix 2 & 3 and new SS Money

2003/04 Proposed Budget

NOTE only: Additional funding/ saving (-) in proposals over base plan (App 1,2,3) *

1

2

3

4

5

6

7

8

9

£'000

£'000

£'000

£'000

£'000

£'000

£'000

£'000

£'000

Transportation and Planning Policy (Councillor Peter Metcalfe)

Support Services

697

(13)

292

(292)

684

(292)

Planning Services

1,986

(19)

(115)

100

1,952

100

Highways & Transportation

5,487

(137)

(50)

494

5,794

494

Access Management

2,432

(45)

(257)

(173)

50

2,007

(123)

Car Parking (excluding Park & Ride)

(3,805)

(105)

(169)

(4,079)

Park & Ride

(256)

(256)

Corporate Transport Savings

(40)

(40)

SUB TOTAL

6,502

(45)

(273)

292

(591)

(73)

252

6,063

Education (Councillor Gerry Curran)

Education

68,484

2,800

6,099

77,382

Youth & Community

1,240

(25)

12

1,227

SUB TOTAL

69,724

(25)

12

2,800

6,099

78,609

Social Services (Councillor Jane Tapper)

Adult Services

22,240

(93)

To follow

Children's Services

6,634

To follow

Other Services

2,279

To follow

SUB TOTAL

31,153

(93)

1,136

2,260

55

220

34,730

Customer Satisfaction, Best Value & E-Government (Councillor Gitte Dawson)

Corporate Projects

567

(7)

175

(53)

(9)

673

(62)

Property Services

822

(17)

(86)

719

(86)

Repairs & Maintenance

2,667

(53)

300

2,914

Commercial and Corporate Estate

(6,849)

(30)

461

(6,419)

461

Best Value & Procurement

540

(9)

5

(10)

526

SUB TOTAL

(2,252)

(86)

5

435

408

(95)

(1,586)

Economic Development & Environment (Councillor Roger Symonds)

Planning Services

821

(35)

(5)

781

Cleansing

3,623

(101)

3,522

(101)

Waste Disposal

4,625

(75)

(120)

158

85

4,672

85

Economic Development

1,162

(29)

(5)

1,127

SUB TOTAL

10,230

(75)

(184)

147

85

(101)

10,103

Resource Planning & Support Services (Councillor Rosemary Todd)

Corporate Support Services

3,477

(41)

60

180

(5)

3,671

175

Resources Director & Business Services

873

(20)

74

(94)

833

(94)

Emergency Management Unit

75

35

110

35

Strategic Resource Planning

1,095

(1)

(25)

1,069

(25)

Revenues & Benefits

1,236

(26)

(60)

(186)

70

1,034

(116)

Information & Development Services

139

(12)

130

29

286

29

PARIS Project

500

(500)

Legal Services

(11)

(11)

Operations Non Trading

408

(245)

105

(45)

223

60

Operations Trading

(666)

(20)

(15)

(701)

(15)

Loan Charges & Contribution to/from HRA

3,197

(308)

2,889

Interest on Balances

(789)

(21)

975

166

Unfunded Pensions

1,654

(44)

1,610

Council Tax Benefits & Housing Benefits

1,766

(150)

1,616

(150)

Other Miscellaneous Budgets

3,299

(2,340)

(350)

609

(350)

SUB TOTAL

16,251

(119)

74

(2,353)

(372)

(79)

13,402

Tourism, Leisure & Culture (Councillor Nicole O'Flaherty)

Libraries & Information

1,966

(39)

90

2,017

90

Arts

578

(12)

6

572

Tourism

368

(56)

20

332

20

Heritage including Archives

(2,826)

(378)

(30)

(3,234)

(30)

Leisure

3,330

(65)

32

(370)

105

3

3,035

108

SUB TOTAL

3,415

(116)

38

(804)

195

(7)

2,722

Community Safety, Housing and Consumer Services (Councillor Steve Hedges)

Environmental & Consumer Services

1,743

(12)

17

13

(30)

1,731

(17)

Housing

1,964

(35)

17

75

2,021

75

Drug Action Team & Community Safety

608