Council Overall Budget Monitor

Financial Monitoring Statement: All Portfolios

APPENDIX 1

SERVICE SPENDING

ACTUAL TO DATE

YEAR END FORECAST

All Portfolio's For period to

Actual Spend or (Income)

Budgeted Spend or (Income)

Over or (under) spend

Forecast Spend or (Income)

Budgeted Spend or (Income)

Forecast over or (under) spend

ADV/FAV

NOTE

Jun-02

£'000

£'000

£'000

£'000

£'000

£'000

Transportation & Planning Policy

1,447

1,677

(230)

6,416

6,386

30

ADV

1

Education

15,045

15,119

(74)

69,707

69,707

()

FAV

Social Services

5,990

7,814

(1,824)

31,257

31,257

ON TARGET

Customer Satisfaction, Best Value & E-Government

2,580

(594)

3,174

(1,885)

(2,382)

497

ADV

2

Economic Development & Environment

2,547

2,741

(194)

10,190

10,217

(27)

FAV

Resource Planning & Support Services

5,307

3,572

1,735

14,546

14,235

311

ADV

3

Tourism, Leisure & Culture

267

343

(76)

3,444

3,350

94

ADV

4

Community Safety, Housing & Consumer Services

2,640

2,946

(306)

11,674

11,705

(31)

FAV

5

TOTAL

35,822

33,618

2,204

145,348

144,475

874

ADV

Note: "ADV" indicates an adverse variance, "FAV" a favourable variance, and a "( )" in the over and under spend columns indicates an underspend or over achievement of income

NOTE 1: Corporate savings target (£40,000) for transport not yet identified, capital recharge budget in Development Control is not being realised. These overspends partly offset by car parking income which is currently ahead of target.

NOTE 2: Property Services - Costs of implementing Asset Management Planning (AMP) are proving higher than allocated funding. Corporate Estate - Main reasons for the forecast overspend are the costs of Plymouth House are not yet offset by space released elsewhere; and the costs of implementing Asset Management. Various actions are under way to increase income and reduce costs to reduce this potential deficit.

NOTE 3: Emergency Management - Central Government grant cut but Council duties increase, forecast overspend of £17,000 expected to be covered by savings in other Resources services. Revenues & Benefits - Current heavy financial commitments have been incurred in meeting service delivery problems. Forecasts have been reviewed in detail and actions are being implemented to improve performance and control spending. Action Line is predicted to overspend by £20,000 due to additional staff cover costs. External Audit fees projected to be £153,000 over budget due to increase in core charge mainly due to Comprehensive Performance Assessment work. Loan Charges are expected to underspend by £97,000.

NOTE 4: Tourism - predicting year end overspend of £32,000 due to shortfalls in income achieved by the TIC, particularly accommodation booking fees, partly offset by salary savings in the Tourism Bureau. Leisure Services are predicted to overspend by £50,000 due to litigation costs. Libraries & Information are predicted to overspend by £21,000. The Arts Service is expected to underspend by £9,000.

NOTE 5: Housing Services - Spa Care Line projected to overspend by £60,000 mainly due to an assumed refund to Somer Housing relating to the cost of the monitoring service. Public Protection predicted to underspend by £100,000 due to increase levels of income achieved by the Land Charges and Building Regulation functions. There are also small over spends predicted for Environment & Consumer services (£9,000) and the Coroner budget (£2,000).

Budget Reconciliation

The overall monitoring position for these services is

Budget per last report

144,475

that they are currently

£2,204,000

Overspent

Virements

and by the end of this financial year

Current budget

144,475

they are forecast to be

£874,000

Overspent

2002/2003 Virements for Approval / Information

Appendix 2

REF NO

REASON / EXPLANATION

TRANSFER FROM

Income

Expenditure

TRANSFER TO

Income

Expenditure

(£'s)

(£'s)

(£'s)

(£'s)

The following virements are between services and between portfolios and are reported for approval under the Budget Management Scheme (Paragraph 9)

LOG 02#05

Carry Forward Adjustments - As agreed by The Executive on July 12th 2002 - "Revenue & capital outturn 2001/02" report. 2002/03 only - listed for information as already agreed.

Balances (underspends carried forward)

535,050

Education

222,000

Transportation & Planning Policy

40,000

Resources Planning & Support Services

76,707

Economic Regeneration & Environment

20,479

Customer Satisfaction, Best Value & E-Govt

236,343

Balances (overspends carried forward)

60,479

LOG 02#06

Modernising Programme - Funding from balances as agreed at the Council meeting on 18th July. 2002/03 only - listed for information as already agreed.

Balances

108,400

Resource Planning & Support Services - Corporate Support Services

108,400

LOG 02#07

Planning Case - return 2002/03 budget provision to balances as all costs incurred in 2001/02.

Resources Planning & Support Services - Other Misc Budgets

500,000

Balances

500,000

LOG 02#08

Secure Remands & Transport to Court - transfer to reflect management of budget by the Youth Offending Team.

Social Services - Children's Services

11,350

Community Safety & Housing - Youth Offending Team

11,350

LOG 02#09

Bath & North East Somerset Initiative - transfer of financial plan item from Corporate budgets to Economic Development.

Resources Planning & Support Services - Other Misc Budgets

15,000

Economic Regeneration & Environment - Economic Development

15,000

LOG 02#10

Chairman's Expenses - transfer of financial plan item from Corporate budgets to Corporate Support Services.

Resources Planning & Support Services - Other Misc Budgets

30,000

Resources Planning & Support Services - Corporate Support Services

30,000

LOG 02#11

Water Monitoring Maintenance - transfer of budget to reflect Building Control's responsibility for the protection and management of the thermal waters.

Customer Satisfaction, Best Value & E-Govt - Repairs & Maintenance

13,700

Community Safety, Housing & Consumer Services - Public Protection

13,700

LOG 02#12

Voluntary Organisation Grant - transfer of budget to reflect the administering of grant for Keynsham Junior Gateway.

Social Services

7,930

Education

7,930

LOG 02#13

Maintenance of Waste Disposal Sites - transfer of budget for maintenance and security costs at the Council's civic amenity sites and transfer stations.

Economic Regeneration & Environment - Waste Disposal

21,000

Customer Satisfaction, Best Value & E-Govt - Repairs & Maintenance

21,000

LOG 02#14

Corporate Health & Safety Officer Contribution - transfer of education contribution towards the funding of the Corporate Health & Safety Officer.

Education

2,684

Resources Planning & Support Services - Corporate Support Services

2,684

LOG 02#15

Off Street Parking Cash Collection SLA - transfer of budgets to reflect agreement between cashiers and car parking for cash collection service.

Resources Planning & Support Services - Revenues & Benefits

75,800

Transport & Planning Policy - Car Parking

87,800

Resources Planning & Support Services - Corporate Overheads

12,000

The following virements are within service and within portfolio, but exceed £50,000 and are reported for approval under the Budget Management Scheme (paragraph 8).

LOG 02#16

Technical Adjustment - Correction to budget coding

Social Services - Adult

69,400

Social Services - Adult

69,400

LOG 02#17

Choice Lettings Grant - Budget allocations to reflect additional grant.

Community Safety, Housing & Environmental Services - Housing

220,845

Community Safety, Housing & Environmental Services - Housing

220,845

LOG 02#18

Technical Adjustment - transfer of grant income budget to appropriate code

Social Services - Adult

138,263

Social Services - Adult

138,263

LOG 02#19

Home Support Services - transfer of budgets to amalgamate teams.

Social Services - Adult

65,643

Social Services - Adult

65,643

LOG 02#20

Home Support Services - budget allocation to reflect Joint Finance funding.

Social Services - Adult

89,400

Social Services - Adult

89,400

LOG 02#21

Supported Employment - reversal of budget restructuring

Social Services - Adult

94,261

Social Services - Adult

94,261

LOG 02#22

Rough Sleeping - budget allocation to reflect management of grant

Community Safety, Housing & Environmental Services - Housing

136,000

Community Safety, Housing & Environmental Services - Housing

136,000

The following virements are between services within the same Portfolio and under £50,000 and are reported for information to maintain cash limit control

LOG 02#23

Joint Finance Funding - Correction to funding allocations

Social Services - Adult

862

Social Services - Other Services

362

Social Services - Children's Services

500

PORTFOLIO CASH LIMITS 2002/03

APPENDIX 3

EXECUTIVE PORTFOLIO

Service

Opening Cash Limit

Virements reported Sept 4th

Revised Cash Limits

£,000

£'000

£'000

Transportation and Planning Policy (Councillor Peter Metcalfe)

Support Services

680

680

Planning Services

1,986

1,986

Highways & Transportation

5,496

5,496

Access Management

2,433

2,433

Car Parking (excluding Park & Ride)

(3,914)

88

(3,826)

Park & Ride

(256)

(256)

Corporate Transport Savings

(40)

(40)

(80)

SUB TOTAL

6,386

48

6,433

Education (Councillor Gerry Curran)

Education

68,440

227

68,667

Youth & Community

1,267

1,267

SUB TOTAL

69,707

227

69,934

Social Services (Councillor Jane Tapper)

Adult Services

22,375

(3)

22,372

Children's Services

6,635

(11)

6,624

Other Services

2,247

(5)

2,242

SUB TOTAL

31,257

(19)

31,238

Customer Satisfaction, Best Value & E-Government (Councillor Gitte Dawson)

Corporate Projects

597

64

662

Property Services

813

38

851

Repairs & Maintenance

2,660

141

2,801

Commercial and Corporate Estate

(6,908)

(6,908)

Best Value & Procurement

456

456

SUB TOTAL

(2,382)

244

(2,139)

Economic Development & Environment (Councillor Roger Symonds)

Planning Services

821

821

Cleansing

3,629

3,629

Waste Disposal

4,640

(21)

4,619

Economic Development

1,127

(5)

1,121

SUB TOTAL

10,217

(26)

10,190

Resource Planning & Support Services (Councillor Rosemary Todd)

Corporate Support Services

3,421

218

3,639

Resources Director & Business Services

870

870

Emergency Management Unit

79

79

Strategic Resource Planning

1,090

1,090

Revenues & Benefits

1,304

(76)

1,228

Information & Development Services

138

138

PARIS Project

500

500

Legal Services

65

65

Operations Non Trading

408

408

Operations Trading

(667)

(667)

Loan Charges & Contribution to/from HRA

3,197

3,197

Interest on Balances

(789)

(789)

Unfunded Pensions

1,654

1,654

Council Tax Benefits & Housing Benefits

1,766

1,766

Other Miscellaneous Budgets

1,199

(557)

642

SUB TOTAL

14,235

(415)

13,820

Tourism, Leisure & Culture (Councillor Nicole O'Flaherty)

Libraries & Information

1,963

1,963

Arts

578

578

Tourism

368

368

Heritage including Archives

(2,878)

(2,878)

Leisure

3,320

3,320

SUB TOTAL

3,350

3,350

Community Safety, Housing and Consumer Services (Councillor Steve Hedges)

Environmental & Consumer Services

1,728

1,728

Housing

1,960

1,960

Drug Action Team & Community Safety

469

469

Youth Offending Team

155

11

166

Public Protection

78

14

92

Stone Mines

53

53

Fire Service

6,250

6,250

Magistrates

232

232

Coroners

147

147

Environment Agency

633

633

SUB TOTAL

11,705

25

11,730

TOTAL

144,475

83

144,557

Sources of Funding (£)

Council Tax

55,273,000

55,273,000

Revenue Support Grant

35,059,000

35,059,000

Redistributed Business Rates (NNDR)

52,371,000

52,371,000

Collection Fund Surplus

415,000

415,000

Balances

1,356,500

82,971

1,439,471

Total

144,474,500

144,557,471