Council Overall Budget Monitor

Financial Monitoring Statement: All Portfolios

SERVICE SPENDING

ACTUAL TO DATE

YEAR END FORECAST

All Portfolio's For period to

Actual Spend or (Income)

Budgeted Spend or (Income)

Over or (under) spend

Forecast Spend or (Income)

Budgeted Spend or (Income)

Forecast over or (under) spend

ADV/FAV

NOTE

Jun-03

£'000

£'000

£'000

£'000

£'000

£'000

Transport & Highways

1,167

1,146

21

4,708

4,334

374

ADV

1

Life Long Learning

14,744

14,377

367

77,421

77,423

(2)

FAV

Social Services

5,118

8,695

(3,577)

34,931

34,781

150

ADV

2

Economic Development

(150)

(696)

546

(1,084)

(1,202)

118

ADV

3

Sustainability & the Environment

2,826

2,804

22

11,383

11,372

11

ADV

Resources

4,794

3,885

909

13,383

13,271

112

ADV

4

Leader

592

745

(153)

2,584

2,589

(5)

FAV

Tourism, Leisure & Culture

869

155

714

3,377

2,994

383

ADV

5

Community Safety and Housing Services

3,434

3,930

(496)

12,854

12,845

9

ADV

TOTAL

33,395

35,041

(1,646)

159,557

158,408

1,149

ADV

Note: "ADV" indicates an adverse variance, "FAV" a favourable variance, and a "( )" in the over and under spend columns indicates an underspend or overachievement of income

NOTE 1: Decriminalised Parking setup costs and additional representation officer posts (£118,000), shortfall on penalty charge notice income (£165,000), off street parking income below profiled budget (£19,000). Potential overspend on Concessionary fares and Bus Revenue Support (£40,000), Traffic & Safety team (£12,000) and corporate transport savings target of £40,000 not yet identified. These overspends are partially offset by an underspend on Park & Ride, where income is currently ahead of target by £23,000.

NOTE 2: Projected year end position due to EPH salaries overspending. Actual to date underspend relates to contributions received in advance.

NOTE 3: Corporate Estate predicted overspend due to uncertainty over vacation of North Parade Buildings and the reletting of Abbey Chambers (£127,000). Recharge income from projects is below budget in Economic Development, partially offset by savings on project and staffing costs (net £26,000 overspend). Best Value is projected to underspend by £35,000.

NOTE 4: Corporate Support Services - Overspends in Democratic Services (£69,000) and Member Support (£60,000) due to increased operating costs and assumes budgeted savings will not be achieved, partially offset by underspend in Modernisation (£25,000) due to reductions in costs associated with IT SLA charges. Operations Trading - Leisure: The operation of the Council's sports centres, golf course and halls has transferred to Aquaterra Leisure from 1st July, a delay from the original start date of 1st April. The delay will cause an overspend because the financial plan assumed a full year's contract saving (effectively reducing the management fee payable to the centres) as well as continuing loss making operations.

NOTE 5: Heritage: (overspend of £287,000) Visitor numbers and income in the first quarter were affected by the effect on tourism generally of the war in Iraq and of Sars on long haul visitors from the Far East. This effect was anticipated immediately prior to the onset of war, and current projections do not allow for the effect to continue into the summer (the main tourist season). Leisure: (overspend of £110,000) The longer negotiations over the Leisure transfer have incurred additional specialist advice which was not budgeted. The financial plan assumed an even contract saving, reducing the 2003/04 budget and all future budgets by £250,000 per annum. However, the Aquaterra payment profile is higher in initial years, exceeding the budget provision available, whilst delivering greater savings achieved in the future. The shortfall in the original 2003/04 budget is £127,000.

Budget Reconciliation

The overall monitoring position for these services is

Budget per last report

that they are currently

£1,646,000

Underspent

Virements

and by the end of this financial year

Current budget

158,408

Page 4

they are forecast to be

£1,149,000

Overspent

2003/2004 Virements for Approval / Information

Appendix 2

REF NO

REASON / EXPLANATION

TRANSFER FROM

Income

Expenditure

TRANSFER TO

Income

Expenditure

(£'s)

(£'s)

(£'s)

(£'s)

The following virements are between services and between portfolios, or are above £50,000 and are reported for approval under the Budget Management Scheme (Paragraph 9)

LOG 03#25

Street Lighting Annual Software Maintenance Charge

Leader - Information & Development Services

3,300

Transportation & Highways - Highways

3,300

The bills are now paid by the Street Lighting service so the budget is transferring to reflect this.

LOG 03#26

Public Service Agreement (PSA) - Creating grant funded revenue budgets (net nil) in services to reflect the approved PSA.

Leader - Corporate Projects (PSA grant)

2,000

Leader - Corporate Projects

2,000

Transfers to create net NIL budgets within services to reflect agreed PSA expenditure which is grant funded

Transportation & Highways - Access Mgt (PSA Grant)

25,000

Transportation & Highways - Access Mgt

25,000

Social Services - Adult Services (PSA Grant)

105,000

Social Services - Adult Services

105,000

Social Services - Children's Services (PSA Grant)

27,000

Social Services - Children's Services

27,000

Education - (PSA Grant)

32,000

Education

32,000

Community Safety & Housing - Community Safety (PSA Grant)

5,000

Community Safety & Housing - Community Safety

5,000

Community Safety & Housing - Housing (PSA Grant)

45,000

Community Safety & Housing - Housing

45,000

Sustainability & the Environment - Waste Management (PSA Grant)

36,600

Sustainability & the Environment - Waste Management

36,600

Economic Development - Economic Development (PSA Grant)

8,000

Economic Development - Economic Development

8,000

Tourism, Leisure & Culture - Leisure (PSA Grant)

30,000

Tourism, Leisure & Culture - Leisure

30,000

Tourism, Leisure & Culture - Libraries & Information (PSA Grant)

50,000

Tourism, Leisure & Culture - Libraries & Information

50,000

LOG 03#27

Technical Adjustment - PARIS funding from balances

Resources - PARIS

226,000

Resources - PARIS

226,000

Technical adjustment to reflects Council's approval to fund costs of £226,000 from Council's balances.

LOG 03#28

Transfer of Data Protection post & Car Parking Permit budgets following IDS Partnership

Leader - IDS

32,179

Resources - Strategic Resource Planning

32,386

Transfer of Data Protection post and car parking permits following IDS Partnership (Costs from Aug 03 - March 04)

Resources - Corporate Support

207

LOG 03#29

Technical Adjustment - Allocation of Corporate Training Budgets to correct Portfolio

Leader - Corporate Projects

101,846

Resources - Corporate Support

101,846

Technical adjustment to correct allocation of Human Resources Training Budgets to Resources Portfolio

The following virements reflect the carry forward requests as presented in Appendix 4 of the Revenue Outturn Report which is also on this meetings Agenda. If Agreed by the Executive and Council the effects on cash limits will be as follows (note: these virements are for 2003/04 only)

Revenue Outturn report : Appendix 4 Table 2 - Underspends already approved under Budget Management Scheme

LOG 03#30

Over spend and Under spend carry forward requests approved under rules of Budget Management Scheme

Balances

35,000

Resources - Corporate Support

35,000

Carry forward requests approved under rules of BMS - 2002/03 to 2003/04

Lifelong Learning - Education

175,000

Balances

175,000

Revenue Outturn report : Appendix 4 Table 3 - Slippage of Financial Plan items from 2002/03 to 2003/04 on carry forward.

LOG 03#31

Financial Plan underspends proposed for carry-forward, as listed in Revenue Outturn report App4 Table 3

Balances

331,504

Leader - Corporate Projects

99,924

Slippage of Financial Plan items from 2002/03 to 2003/04 on carry forward

Resources - Corporate Support

114,962

Resources - PARIS

13,137

Sustainability & the Environment - Planning Services

76,000

Tourism, Leisure & Culture - Tourism

27,481

Revenue Outturn report : Appendix 4 Table 4 - Under spend carry forward requests not automatically approved

LOG 03#32

Under spend carry forward requests not automatically approved, as listed in Revenue Outturn report App4 Table 4

Balances

218,500

Community Safety & Housing - Public Protection

70,000

Under spend carry forward requests not automatically approved

Resources - Revenues & Benefits

51,000

Sustainability & the Environment - Planning Services

97,500

Revenue Outturn report : Appendix 4 Table 6 - Carry forward of Over spends anticipated from 2002/03

LOG 03#33

Carry forward of Over spends to be recovered in 2003/04

Lifelong Learning - Education

8,000

Balances

12,000

Carry forward of over spends anticipated from 2002/03

Tourism, Leisure & Culture - Arts

4,000

Revenue Outturn report : Paragrpah 3.13 and recommendation 2.4 if approved (ongoing item)

LOG 03#34

Write off of savings targets in 2003/04

Balances

50,920

Resources - Corporate Support - Democratic Services

22,800

Write off of budget savings

Resources - Corporate Support - Member Services

28,120

PORTFOLIO CASH LIMITS 2003/04

APPENDIX 3

EXECUTIVE PORTFOLIO

Service

July Exec Agreed Cash Limits

Agresso System Rounding Adjustments

Revised Cash Limits

Total Virements Excl Carry Forwards (App 2)

Revised Cash Limits

If requests approved in outturn report (App 2)

Revised Cash Limits

£'000

£'000

Transportation & Highways

Support Services

645

645

645

645

Highways

5,691

5,692

3

5,695

5,695

Access Management

2,834

2,834

2,834

2,834

Car Parking (excluding Park & Ride)

(4,525)

()

(4,525)

(4,525)

(4,525)

Park & Ride

(279)

(279)

(279)

(279)

Corporate Transport Savings

(40)

(40)

(40)

(40)

SUB TOTAL

4,327

4,327

3

4,330

4,330

Life Long Learning

Education

77,466

()

77,466

77,466

(183)

77,283

Adult Education

()

()

()

()

SUB TOTAL

77,466

()

77,466

77,466

(183)

77,283

Social Services

Adult Services

24,720

24,720

24,720

24,720

Children's Services

7,599

7,599

7,599

7,599

Other Services

2,524

()

2,524

2,524

2,524

SUB TOTAL

34,843

()

34,842

34,842

34,842

Leader

Corporate Projects

800

800

(102)

699

100

798

Youth & Community

1,308

1,308

1,308

1,308

Information & Development Services

341

341

(35)

306

306

Corporate Grants to Voluntary Bodies

174

174

174

174

SUB TOTAL

2,624

2,624

(137)

2,486

100

2,586

Sustainability & the Environment

Planning Services

2,896

2,896

2,896

174

3,069

Cleansing

3,637

()

3,637

3,637

3,637

Waste Disposal

4,839

4,839

4,839

4,839

SUB TOTAL

11,372

()

11,372

11,372

174

11,546

Economic Development

Western Riverside

57

57

57

57

Stone Mines

53

53

53

53

Property Services

833

833

833

833

Commercial & Corporate Estate

(3,938)

(3,938)

(3,938)

(3,938)

Best Value & Procurement

518

518

518

518

Economic Development

1,191

1,191

1,191

1,191

SUB TOTAL

(1,286)

(1,286)

(1,286)

(1,286)

Resources

Corporate Support Services

3,880

3,880

102

3,982

201

4,183

Resources Director & Business Services

877

877

877

877

Emergency Management Unit

119

()

119

119

119

Strategic Resource Planning

1,121

1,121

32

1,154

1,154

Revenues & Benefits

1,086

1,086

1,086

51

1,137

PARIS Project

13

13

Legal Services

Operations Non Trading

302

()

301

301

301

Operations Trading

(685)

(684)

(684)

(684)

Loan Charges

3,055

()

3,055

3,055

3,055

Interest on Balances

Unfunded Pensions

1,610

1,610

1,610

1,610

Council Tax Benefits & Housing Benefits

1,616

1,616

1,616

1,616

Other Miscellaneous Budgets

300

(1)

299

299

299

SUB TOTAL

13,281

()

13,281

134

13,415

265

13,680

Tourism, Leisure & Culture

Libraries & Information

2,098

2,098

2,098

2,098

Arts

591

591

591

(4)

587

Tourism

345

345

345

27

372

Heritage including Archives

(3,234)

()

(3,234)

(3,234)

(3,234)

Leisure

3,195

()

3,195

3,195

3,195

SUB TOTAL

2,994

()

2,994

2,994

23

3,017

Community Safety and Housing

Environmental & Consumer Services

1,805

1,806

1,806

1,806

Housing

2,106

2,106

2,106

2,106

Drug Action Team & Community Safety

702

702

702

702

Youth Offending Team

187

()

187

187

187

Public Protection

51

51

51

70

121

Fire Service

6,892

6,892

6,892

6,892

Magistrates

251

()

251

251

251

Coroners

159

159

159

159

Environment Agency

665

665

665

665

SUB TOTAL

12,818

12,818

12,818

70

12,888

TOTAL £K

158,438

()

158,438

158,438

449

158,887

Sources of Funding (£)

Council Tax

58,931

58,931

58,931

58,931

Revenue Support Grant

47,880

47,880

47,880

47,880

Redistributed Business Rates (NNDR)

51,243

51,243

51,243

51,243

Collection Fund Surplus

486

486

486

486

Balances

(102)

(102)

(102)

347

Total

158,438

158,438

158,438

158,887