Meeting documents
Cabinet
Wednesday, 2nd October, 2002
Performance Report to Management Board
Date |
Sept 2002 |
Executive Portfolio |
Culture & Leisure |
Lead Director |
Peter Rowntree |
SCOPE OF REPORTING AREA:
Heritage, Leisure Services (including Parks) and Libraries ( Arts now in Education)
1. ANALYSIS OF ISSUES ARISING FROM RESULTS
Progress Made |
Issue to be addressed |
Who |
|
Leadership |
Best Value Review of Culture and Leisure Time approved by Executive & inspected in August Jubilee! Exhibition at Museum of Costume attracting visitor numbers of +25-40% 2001 a record year at Victoria Art Gallery with attendances of 76,000 Entente Floriale judging complete Western Counties Youth Games, 8th 9th June - organised by B&NES Sports Development |
Inspectors to present findings 17 September Sustaining the appeal through repeat marketing Maintaining the increase into 2002 Results announced mid September Working in partnership with 17 other LA's |
Peter Rowntree Stephen Bird Stephen Bird Matthew Smith John Howey |
People Management |
Staff, Tus and members are engaged in Leisure externalisation staff issues |
Staff concerns over previous adverse PPP experience |
Peter Rowntree |
Policy and Strategy |
Cultural Strategy draft completed for Scrutiny Panel 9 Sept 4 year Heritage Revised Business / recovery Plan Leisure externalisation: Council approved negotiation procedure, final bids to be evaluated in Sept. Library vision |
Link to 2008 "Capital of Culture" bid Plan being implemented 2002/3-05/6 Staff concerns will be addressed during negotiation stage Written and awaiting comments before issuing for general consultation |
Stephen Bird Stephen Bird Peter Rowntree/ John Howey Julia Fieldhouse |
Resources |
Audits of collections management policies and practices undertaken by District Audit and Internal Audit First stage bid results for New Opportunities PE and Sport in Schools allocation expected in September Play Area items replaced (Financial Plan commitment) Sponsorship of floral features Funding approval received from NOF for People's Network SW Arts encouraging an application from Bath Festivals Trust for Development funding which would help the Trust to put its financial management on a more sound footing Healthy back classes started in association with the RUH in Keynsham, Bath & Midsomer Norton New changing room for disabled people completed & family changing rooms refurbished at Bath Sports & Leisure Centre |
Recommendations / Action Plans being implemented Attract Sports Lottery funding Insufficient funds to replace all equipment nearing end of life (risk issue ) On budget, although implementation date not yet agreed. Marketing strategy in place. Volunteers and support from local colleges organised. New P.I. to be used post implementation Council support for this will need to be determined as a condition of grant aid Improving health, particularly for those with back problems Service Plan target - improve access & quality |
Stephen Bird John Howey(joint with Education) Matthew Smith Matthew Smith Julia Fieldhouse Sarah Berry John Howey John Howey |
Processes |
B&NES Residents Discovery Card launched New Heritage websites active from April 02 Leisure Active Cards extended to include annual memberships (direct debits) and advance booking privileges. Library stock take completed and results analysed. New stock buying policy in place for 02/03. Assets being valued and prioritised. Childrens Rights Charter awarded to South Wansdyke Sports Centre Activ 8 Saturday sports session for children aged 6 - 11 years old. |
Improves accessibility and adds value through independent attractions' concessions; uptake of 4,500 to date Links built with B&NES site Over 4,000 Active Cards currently in use including 1,450 annual memberships & 1,200 advance booking. A stock take will be completed every 6 months giving us better management information. That is increasingly refined and giving us a better picture of trends. Awaiting stock valuation confirmation. Deliver quality service and increase involvement / participation by young people |
Stephen Bird Stephen Bird John Howey Julia Fieldhouse John Howey |
2. RESULTS AGAINST PERFORMANCE TARGETS (Local Performance Plan & Council Strategy)
Summary of Performance (to July 2002)
Performance Targets |
No. |
% |
RED |
1 |
4% |
AMBER |
7 |
23% |
GREEN |
18 |
73% |
TOTAL |
26 |
100% |
Origin Ref. |
Indicator |
Top 25% |
2000/01 Actual |
2001/02 Actual |
2002/3 Target |
Current (31.07.02) |
2002/03 Estimated Outturn |
Status |
Comment |
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Culture - General |
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114 |
Does the local authority have a local cultural strategy ? |
N/A |
N/A |
No |
Yes |
Draft prepared |
Yes |
Green |
Prepared with Bristol; To O&S 9 Sept. |
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116 |
£ Spend per head of population on cultural and recreational facilities |
£28 excl. Asset charges |
£14 (£50.33 incl. Asset charges) |
£50.14 incl. Asset charges |
£14 (£51.65 incl. Asset charges) |
N/A |
N/A |
Amber |
Annual measure; basis altered in 2001/02 to include asset charges, substantially increasing costs - will also affect average |
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119 & 119 (i) - (v) |
% satisfaction with Cult & Leisure |
60 |
N/A |
55% |
Best 25% |
Best 25% |
Total, Libraries, Theatres, all Amber |
Museums, parks, leisure all top 25% but libraries, theatres and total not |
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Heritage |
|||||||||||||||||||
113 |
Museum school group visits |
Best in England |
130,580 |
102,019 |
120,900 |
49,508 |
105,000 |
Red |
Effect of FMD on group visits |
||||||||||
169a |
Museums operated |
4 |
4 |
4 |
4 |
4 |
Green |
||||||||||||
169b |
Museums operated under MGC registration |
4 |
4 |
4 |
4 |
4 |
Green |
||||||||||||
170a |
Museum visits per 000 pop |
8,013 |
8,066 |
7,430 |
3,431 |
7,900 |
Green |
Visits / usages now include all Heritage buildings |
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170b |
Museum visits per 000 pop in person |
6,909 |
6,793 |
6,335 |
2,832 |
6,500 |
Green |
Visits / usages now include all Heritage buildings |
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Local 47 |
Net museum income per Council Tax payer |
Best in England |
£37 |
£36 |
£40 |
YTD £24 |
£40 |
Green |
On target to achieve current year profit target of £2.8 Million |
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Libraries |
|||||||||||||||||||
117 |
Library visits per 000 population |
6.4 |
5.291 |
4.86 |
6.2 |
YTD 1.98 (est) |
Visitor ests N/A |
Amber |
Below target although counting methodology suspect. Expected to rise significantly when PM implemented. |
||||||||||
115 |
Cost per visit to libraries £ |
£3.26 avge |
£2.09 |
£3.45 |
£2.16 |
YTD £3.07 (est) |
Visitor ests N/A |
Amber |
Expected to drop when People's Network implemented due to increased visitor numbers |
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P29 |
Implement the People's Network in libraries with increased facilities for accessing the internet and word processing facilities. Libraries will become learning centres with assistance being provided by trainers. |
Do it |
Green |
No implementation date as yet, but anticipated Autumn 2002. Planning going well. Volunteers and training staff organised |
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Leisure |
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Local 41 |
Number of sports pitches available to the public |
47 |
47 |
47 |
47 |
47 |
Green |
No change |
|||||||||||
Local 42 |
Number of visits to Sports Centres per 1000 population |
7.255 |
6.077 |
6.181 |
6.375 |
2.077 |
6.375 |
Green |
Small increase on previous year |
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Local 43 |
Average spend per visit |
£1.82 |
£1.89 |
£2.00 |
£2.26 |
£2 |
Green |
On target |
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Local 44 |
Number of visits to Council golf courses `000 |
64 |
70 |
70 |
24.583 |
60 |
Amber |
Visits below target but income up. Poor weather May, June and part July |
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Local 45 |
Net income per visit £ |
£3.07 |
£3.14 |
£3.20 |
£3.85 |
£3.20 |
Green |
On target but at the cost of usage |
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Local 46 |
Percentage of grounds meeting specification on first inspection |
0.88 |
0.9 |
0.91 |
0.9 |
Green |
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Parks & Gardens |
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Local 39 |
Percentage of play areas that conform to national standards for local unequipped areas |
0.03 |
0.26 |
0.26 |
0.26 |
0.26 |
0.26 |
Green |
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Local 40 |
Percentage of play areas that conform to national standards for local equipped areas |
0.54 |
0.73 |
0.78 |
0.78 |
0.78 |
0.78 |
Green |
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Other |
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P26 |
Increase promotion of B&NES to markets offering the most potential, following the two major blows to tourism in 2001 |
Do it |
Green |