Meeting documents

To: All Members of the Bath Recreation Ground Trust

Dear Trustee,

Bath Recreation Ground Trust: Wednesday 9th April 2008

You are invited to attend a meeting of the Bath Recreation Ground Trust to be held on Wednesday 9th April 2008 at 1:00 pm in the Council Chamber, Guildhall, High Street, Bath.

The agenda is set out overleaf.

Yours sincerely

Jo Morrison

on behalf of the Trust

If you need to access this agenda or any of the supporting reports in an alternative accessible format please contact Democratic Services or the relevant report author whose details are listed at the end of each report.

NOTES:

1. Inspection of Papers: Any person wishing to inspect Minutes, reports, or a list of the background papers relating to any item on this Agenda should contact Jo Morrison who is available by telephoning Bath (01225) 3943588 or by calling at the Riverside Offices, Keynsham (during normal office hours).

2. Public Speaking at Meetings: The public are encouraged to make their views known at meetings. They may make a statement relevant to what the meeting has power to do. They may also present a petition or a deputation on behalf of a group. Advance notice is required not less than two full working days before the meeting (this means that for meetings held on Wednesdays, notice must be received in Democratic Services by 4.30pm the previous Friday).

The public may also ask a question to which a written answer will be given. Questions must be submitted in writing to Democratic Services at least two full working days in advance of the meeting (this means that for meetings held on Wednesdays, notice must be received in Democratic Services by 4.30pm the previous Friday). If an answer cannot be prepared in time for the meeting it will be sent out within five days afterwards. Further details of the scheme can be obtained by contacting Jo Morrison as above

3. Details of Decisions taken at this meeting can be found in the minutes which will be published as soon as possible after the meeting, and also circulated with the agenda for the next meeting. In the meantime details can be obtained by contacting Jo Morrison as above.

Appendices to reports are available for inspection as follows:-

Public Access points - Riverside - Keynsham, Guildhall - Bath, Hollies - Midsomer Norton, and Bath Central, Keynsham and Midsomer Norton public libraries.

For Councillors and Officers papers may be inspected via Political Group Research Assistants and Group Rooms/Members' Rooms.

4. Attendance Register: Members should sign the Register which will be circulated at the meeting.

5. THE APPENDED SUPPORTING DOCUMENTS ARE IDENTIFIED BY AGENDA ITEM NUMBER.

6. Emergency Evacuation Procedure

When the continuous alarm sounds, you must evacuate the building by one of the designated exits and proceed to the named assembly point. The designated exits are sign-posted.

Arrangements are in place for the safe evacuation of disabled people.

1. EMERGENCY EVACUATION PROCEDURE

The Chair(person) will draw attention to the emergency evacuation procedure as set out under Note 6.

2. APOLOGIES FOR ABSENCE

3. DECLARATIONS OF INTEREST UNDER THE LOCAL GOVERNMENT ACT 1972

To receive any declarations from Members/Officers of personal or prejudicial interests in respect of matters for consideration at this meeting. Members who have an interest to declare are asked to:

a) State the Item Number in which they have the interest;

b) The nature of the interest;

c) Whether the interest is personal, or personal and prejudicial.

Any Member who is unsure about the above should seek advice from the Monitoring Officer prior to the meeting in order to expedite matters at the meeting itself.

4. TO ANNOUNCE ANY URGENT BUSINESS AGREED BY THE CHAIR(PERSON)

5. QUESTIONS AND STATEMENTS

6. MINUTES: MONDAY 10TH MARCH 2008

To be confirmed as a correct record and signed by the Chair. Trustees must also approve as a correct record the exempt minute of 10^th March 2008.

7. LETTINGS UPDATE

This paper gives an update on lettings at the Recreation Ground since the last Trust Board meeting.

8. CAR PARKING - NORTH AND SOUTH

This report outlines the situation regarding the North car parks at the Recreation Ground and the South car parks.

9. UPDATE ON POSITION WITH CHARITY COMMISSION

This reports sets out the latest position with regard to the discussions with the Charity Commission regarding the future of the Recreation Ground following the submission of the Strategic Review report to the Commission in June 2007.

10. TEMPORARY STAND

At its meeting of 10^th March 2008, the Board resolved to agree in principle that it is in the best interest of the Trust to grant a further lease to Bath Rugby PLC of the land for the temporary east stand and authorised the Trust's advisers to engage consultants to negotiate the rent payable and other appropriate terms and conditions in respect of the new lease.

This report seeks the Board's views on whether, in the light of negotiations, it considers it expedient to proceed with a lease.

Valuation report - TO FOLLOW

Note: The papers for this item include appendices which are considered exempt from publication under Local Government Act 1972 (amended Schedule 12A) because they contain information relating to the financial or business affairs of any particular person (including the authority holding that information).

Before beginning the debate on the item, the Trust Board will be asked to consider the Public Interest Test and then to determine whether the information is indeed exempt from publication. [Should the Board decide that the appendices are not exempt, copies will at that point be provided in the public gallery.]

If the Trust Board then wish to discuss any items deemed exempt, the appropriate resolution will need to be moved to exclude the public from the meeting.