Meeting documents

To: All Members of the Bath Recreation Ground Trust

Dear Trustee,

Bath Recreation Ground Trust: Tuesday 17th April 2007

You are invited to attend a meeting of the Bath Recreation Ground Trust to be held on Tuesday 17th April 2007 at 10:00 am in the Council Chamber, Guildhall, High Street, Bath.

The agenda is set out overleaf.

Yours sincerely

Jo Morrison

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NOTES:

1. Inspection of Papers: Any person wishing to inspect Minutes, reports, or a list of the background papers relating to any item on this Agenda should contact Jo Morrison who is available by telephoning Bath (01225) 3943588 or by calling at the Riverside Offices, Keynsham (during normal office hours).

2. Public Speaking at Meetings: The Council has a scheme to encourage the public to make their views known at meetings. They may make a statement relevant to what the meeting has power to do. They may also present a petition or a deputation on behalf of a group. Advance notice is required not less than two full working days before the meeting (this means that for meetings held on Wednesdays notice must be received in Democratic Services by 4.30pm the previous Friday).

The public may also ask a question to which a written answer will be given. Questions must be submitted in writing to Democratic Services at least two full working days in advance of the meeting (this means that for meetings held on Wednesdays, notice must be received in Democratic Services by 4.30pm the previous Friday). If an answer cannot be prepared in time for the meeting it will be sent out within five days afterwards. Further details of the scheme can be obtained by contacting Jo Morrison as above

3. Details of Decisions taken at this meeting can be found in the minutes which will be published as soon as possible after the meeting, and also circulated with the agenda for the next meeting. In the meantime details can be obtained by contacting Jo Morrison as above.

Appendices to reports are available for inspection as follows:-

Public Access points - Riverside - Keynsham, Guildhall - Bath, Hollies - Midsomer Norton, and Bath Central, Keynsham and Midsomer Norton public libraries.

For Councillors and Officers papers may be inspected via Political Group Research Assistants and Group Rooms/Members' Rooms.

4. Attendance Register: Members should sign the Register which will be circulated at the meeting.

5. THE APPENDED SUPPORTING DOCUMENTS ARE IDENTIFIED BY AGENDA ITEM NUMBER.

6. Emergency Evacuation Procedure

When the continuous alarm sounds, you must evacuate the building by one of the designated exits and proceed to the named assembly point. The designated exits are sign-posted.

Arrangements are in place for the safe evacuation of disabled people.

1. EMERGENCY EVACUATION PROCEDURE

The Chair(person) will draw attention to the emergency evacuation procedure as set out under Note 6.

2. APOLOGIES FOR ABSENCE

3. DECLARATIONS OF INTEREST

To receive any declarations from Trustees/Advisors of personal or prejudicial interests in respect of matters for consideration at this meeting.

4. TO ANNOUNCE ANY URGENT BUSINESS AGREED BY THE CHAIR(PERSON)

5. QUESTIONS AND STATEMENTS

6. MINUTES: FRIDAY 23^RD MARCH 2007

To be confirmed as a correct record and signed by the Chair.

7. THE RECREATION GROUND, BATH - LAND FOR EAST STAND - BATH RUGBY

At its meeting of 23 March 2007 the Board resolved to agree in principle that it is in the best interest of the Trust to grant a further lease to Bath Rugby PLC of the land for the temporary east stand and authorised the Trust's advisers to engage consultants to negotiate the rent payable and other appropriate terms and conditions in respect of the new lease.

This report provides the outcome of the negotiations and seeks the Board's views on whether in the light of that report it considers it expedient to proceed with a lease.