Meeting documents

10 ELECTION OF CHAIR

On a motion from Councillor Sir Elgar Jenkins, it was

RESOLVED that Councillor Jonathan Gay be elected Chair(person).

11 EMERGENCY EVACUATION PROCEDURE

The Chair(person) drew attention to the emergency evacuation procedure as set out on the Agenda.

12 DECLARATIONS OF INTEREST

Rob Scott, Trust Board Adviser, declared a personal, non-prejudicial interest as a season ticket holder for the East Stand.

13 TO ANNOUNCE ANY URGENT BUSINESS AGREED BY THE CHAIR(PERSON)

There were no items or urgent business.

14 QUESTIONS & STATEMENTS

There were no questions or statements received.

15 MINUTES: 7^th June 2006

On a motion from Councillor Sir Elgar Jenkins, seconded by Councillor Jonathan Gay, it was

RESOLVED that the minutes of the meeting held on Wednesday 7^th June 2006 be confirmed as a correct record and signed by the Chair(person).

16 UPDATE ON THE RECREATION GROUND STRATEGIC REVIEW (Report 8).

Tony Bartlett, Trust Adviser, outlined the main issues from the report to the Trust.

He informed the Trustees that a stakeholders' workshop had been held on 1^st November and that consultation with interested parties was ongoing about ways of taking the Recreation Ground usage forward. An open questionnaire has been prepared and is available on the Trust's website and in Council offices and will be advertised shortly. A statistical sample questionnaire has also been produced in order to gather a range of views from a wide section of the public and will be conducted in January.

The outcome of the consultation and a financial evaluation of the proposed options would be brought to a meeting of the Trustees in February 2007.

On a motion from Councillor Sir Elgar Jenkins, seconded by Councillor Jonathan Gay, it was:

RESOLVED

To note the progress to date on the Strategic Review.

17 OUTTURN REPORT FOR 2005/6 & CURRENT FINANCIAL POSITION (Report 9)

Irene Draper, Principal Accountant, introduced the report to the Trustees. She informed them that there had been a small surplus during the last year but that the coming year might be slightly overspent due to the cost of the bond for the receiver manager's insurance against insolvency. The receiver manager had been retained to examine the issue of the leisure centre, which was why there was an ongoing cost.

Councillor Sir Elgar Jenkins queried the cost of the grounds maintenance and whether it was covered by the fees charged to users.

ACTION: The relationship between costs and income would be reviewed as part of the Strategic Review, but officers agreed to circulate a cost breakdown prior to the next Trust meeting.

On a motion from Councillor Jonathan Gay, seconded by Councillor Sir Elgar Jenkins, it was:

RESOLVED

1) To approve the financial accounts for 2005/6 to be submitted to the Charity Commission

2) To approve the budget requirement for 2006/07

3) To note the current financial position

4) To approve the Council loan of £55,000 repayable over a period of 10 years.

18 THE RECREATION GROUND, BATH - LAND FOR EAST STAND - BATH RUGBY (Report 10).

Rob Scott, the Trust Board adviser introduced the report and recommended that the Trustees grant a further one year lease to Bath Rugby. Tony Bartlett informed the Trustees that, following a meeting with the Charity Commission, they had been advised that the Trustees should await the outcome of the Strategic review before making recommendations about the future use of the Recreation Ground.

On a motion from Councillor Jonathan Gay , seconded by Councillor Sir Elgar Jenkins, it was:

RESOLVED

To remove recommendations 2.1 and 2.2 in the report as presented and substitute the following recommendation as amended:

That the views of the Charity Commission are noted and that the Board instructs officers to enter into discussions regarding the future lease with Bath Rugby in order to receive a full report on this issue in the New Year.

19 THE RECREATION GROUND, BATH - LETTINGS UPDATE (Report 11)

Rob Scott, the Trust Board adviser introduced the report regarding future lettings. He asked the Board to note that the Somerset County Cricket festival had been reduced from a week to a 2 day event due to the costs. Councillor Sir Elgar Jenkins commented that he noted the reduction in the cricket fixtures with regret. Councillor Jonathan Gay further commented that the future plans for the use of the Recreation Ground should be sustainable but also affordable for local organisations.

On a motion from Councillor Sir Elgar Jenkins, seconded by Councillor Jonathan Gay it was:

RESOLVED

To note the lettings situation.