Meeting documents

To: All Members of the Avon Pension Fund Committee

Dear Member,

Avon Pension Fund Committee: Friday 26^th March 2010

You are invited to attend a meeting of the Avon Pension Fund Committee to be held on Friday 26^th March 2009 at 2:00pm in the Council Chamber, Town Hall, Keynsham.

A buffet lunch for Members will be served at 1.30 pm.

The Agenda is set out overleaf.

Yours sincerely

Sean O'Neill

for Chief Executive

NOTES:

1. Inspection of Papers: Any person wishing to inspect Minutes, reports, or a list of the background papers relating to any item on this Agenda should contact Sean O'Neill at the Riverside Offices, Keynsham (during normal office hours)

2. Details of Decisions taken at this meeting can be found in the minutes which will be circulated with the agenda for the next meeting. In the meantime, details can be obtained by contacting Sean O'Neill as above.

Appendices to reports are available for inspection as follows:-

Public Access points: Guildhall, Bath; Riverside, Keynsham; Hollies, Midsomer Norton; and Bath Central, Keynsham and Midsomer Norton public libraries

For Councillors and officers papers may be inspected via Political Group Research Assistants and Group Rooms/Members' Libraries

3. Substitutions: Members are reminded that any substitutions must be made in accordance with the relevant Rule set out in the Council's Constitution and notified in writing to Sean O'Neill prior to the commencement of the meeting

4. Public Speaking at Meetings: The Council has a scheme to encourage the public to make their views known at meetings. They may make a statement relevant to what the meeting has power to do. They may also present a petition or a deputation on behalf of a group. Advance notice is required not less than two full working days before the meeting (for instance, this means that for meetings held on Wednesdays notice must be received in Democratic Services by 4.30pm the previous Friday).

The public may also ask a question to which a written answer will be given. Questions must be submitted in writing to Democratic Services before the start of the meeting. If the questioner wishes an answer to be given at the meeting, advance notice of at least two full working days is required. If an answer cannot be prepared in time for the meeting, it will be sent out within five days afterwards.

5. Attendance Register: Members should sign the Register which will be circulated at the meeting.

6. THE APPENDED SUPPORTING DOCUMENTS ARE IDENTIFIED BY AGENDA ITEM NUMBER.

7. Action taken by Directors or Heads of Service in consultation with the Chairman: Where, in the opinion of the Chief Executive, relevant Director or Head of Service, it is considered impractical or contrary to the Council's interests to await the next regular programmed meeting of the Committee, such officers are authorised to take decisions on behalf of the Council subject to prior consultation with the Chairman. The register containing details of any such action is available for inspection by contacting the officer identified at 1 above.

8. Emergency Evacuation Procedure

When the continuous alarm sounds, you must evacuate the building by one of the designated exits and proceed to the named assembly point. The designated exits are sign-posted. Arrangements are in place for the safe evacuation of disabled people.

9. Wards (the areas of the Authority which Councillors represent)

Where an item relates to a specific ward within the Authority, the name of that ward is given alongside the item heading. The name of the Ward is also shown on the front page of the associated report. Where no ward is given, this is because the item is a general matter or relates to the whole of the Bath and North East Somerset area.

10. Presentation of reports

Officers of the Council will not normally introduce their reports unless requested by the meeting to do so. Officers may need to advise the meeting of new information arising since the Agenda was sent out.

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