Meeting documents

Dear Member,

Regulatory Access Committee

You are invited to attend a meeting of the Regulatory Access Committee to be held on Tuesday 8^th April 2008 at 10am in the Kaposvar Room, Guildhall, High Street, Bath.

The agenda is set out overleaf.

Yours sincerely

Jack Latkovic

for Chief Executive

NOTES:

1. Inspection of Papers: Any person wishing to inspect Minutes, reports, or a list of the background papers relating to any item on this Agenda should contact Jack Latkovic who is available by telephoning Bath (01225) 394452 or by calling at the Riverside Offices, Keynsham (during normal office hours).

2. Details of Decisions taken at this meeting can be found in the minutes which will be circulated with the agenda for the next meeting. In the meantime details can be obtained by contacting Jack Latkovic as above.

Appendices to reports are available for inspection as follows:-

Public Access points - Guildhall - Bath, Riverside - Keynsham, Hollies - Midsomer Norton, and Bath Central, Keynsham and Midsomer Norton public libraries.

For Councillors and officers papers may be inspected via Political Group Research Assistants and Group Rooms/Members' Libraries. In addition the Political Group Spokespersons receive copies of appendices.

3. Substitutions: Members are reminded that any substitutions must be made in accordance with the relevant Rule set out in the Council's Constitution and notified in writing to Jack Latkovic prior to the commencement of the meeting. Only members of the Licensing Act 2003 Committee may substitute for members of this Sub-Committee.

4. Attendance Register: Members should sign the Register which will be circulated at the meeting.

5. Emergency Evacuation Procedure

When the continuous alarm sounds, you must evacuate the building by one of the designated exits and proceed to the named assembly point. The designated exits are sign-posted.

Arrangements are in place for the safe evacuation of disabled people.

If you need to access this agenda or any of the supporting reports in an alternative accessible format please contact Democrat Services or the relevant report author whose details are listed at the end of each report.

Tuesday 8^th April 2008

at 10am in the Kaposvar Room, Guildhall, High Street, Bath.

1 EMERGENCY EVACUATION PROCEDURE

The Chairman will draw attention to the emergency evacuation procedure as set out under Note 5.

2 ELECTION OF VICE-CHAIRMAN (IF DESIRED)

3 APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

4 DECLARATIONS OF INTEREST UNDER THE LOCAL GOVERNMENT ACT 1972

Members who have an interest to declare are asked to state:

(a) The Item No in which they have an interest,

(b) The nature of the interest, and

(c) Whether the interest is personal or personal and prejudicial.

Any Member who is unsure about the above should seek advice from the Monitoring Officer prior to the meeting in order to expedite matters at the meeting itself.

5 TO ANNOUNCE ANY URGENT BUSINESS AGREED BY THE CHAIRMAN

6 ITEMS FROM THE PUBLIC - TO RECEIVE DEPUTATIONS, STATEMENTS, PETITIONS OR QUESTIONS

Ms Susan Cron wishes to address the Committee regarding her application to register land known as "The Rec", Hawthorns Lane, Keynsham as Town or Village Green (Report 9).

7 ITEMS FROM COUNCILLORS AND CO-OPTED MEMBERS

To deal with any petitions or questions from Councillors and where appropriate co-opted members.

8 MINUTES: 8^TH JANUARY 2008

To be confirmed as a correct record and signed by the Chairman.

9 APPLICATION TO REGISTER LAND AT "THE REC", HAWTHORNS LANE, KEYNSHAM AS TOWN OR VILLAGE GREEN

An application to register land known as "The Rec", Hawthorns Lane, Keynsham as Town or Village green has been made to the Council in its role as Commons Registration Authority. The Council is also the owner of the affected land and is in the process of developing adjoining land as an elderly persons "care village". The application was advertised and an objection was received from the Council's Property Services department. An objection was also received from Keynsham Town Council but this was subsequently withdrawn.

An independent expert, Mr Ian Dove QC was appointed by the Registration Authority to conduct a non-statutory public inquiry and then report with a recommendation in relation to the application. The Inquiry was held on the 16^th and 17^th October 2007 and Mr Dove's final report was issued on 10^th January 2008. Committee is asked to consider the application and Inspector's report and to determine the application.

The Committee are asked to note the report prepared by Mr Ian Dove QC and his recommendation to refuse the application to register land at "The Rec", Hawthorns Lane, Keynsham as Town or Village Green based on the facts and reasons given for his recommendation. In view of his conclusion that the Rec is incapable of registration as a Village Green, the Officer recommendation is to accept Mr Dove's conclusions and refuse for the reasons set out in his report as summarised below and set out in the full in the attached report.

10 UPDATE OF DEFINITIVE MAP ORDER AND PUBLIC PATH ORDER WORK

This report is provided to update Members in the present position regarding Definitive Map Order and Public Path Order work - excluding work on the Bath Definitive Map Project.

The committee is asked to note the current workload and content regarding claims/applications to modify the Definitive Map & Statement, and to create, divert or extinguish public paths.

11 NOTICE OF ITEMS FOR FUTURE MEETINGS

There will be a verbal update from Officers on any future agenda items coming to this Committee.

This agenda and all accompanying reports are printed on recycled paper