Meeting documents

Corporate Audit Committee
Tuesday, 18th May, 2010

Democratic Services

   

Riverside, Temple Street, Keynsham, Bristol BS31 1LA

Our ref:

SON

Telephone: (01225) 477000 main switchboard

Date:

11 May, 2010

Direct Lines - Tel: (01225) 395090 Fax: (01225) 394439

E-mail:

democratic_services@bathnes.gov.uk

Web-site - http://www.bathnes.gov.uk

   

To: All Members of the Corporate Audit Committee

Councillors: Tim Ball, Armand Edwards, Peter Edwards, Andrew Furse (Chairman), Bryan Organ, Brian Simmons, Brian Webber

Independent Member:  John Barker

Andrew Pate, Director of Resources and Support Services

Tim Richens, Divisional Director - Finance

Chief Executive and other appropriate officers

 

Press and Public

Dear Member,

Corporate Audit Committee

You are invited to attend a meeting of the Corporate Audit Committee to be held on Tuesday 18th May 2010 at 5.00pm in the Council Chamber, Guildhall, Bath.

The agenda is set out overleaf.

Please note: before the meeting there will be a training seminar on Treasury Management for Members only at 3.30pm in the Council Chamber, Guildhall. The one-page agenda for this is enclosed.

Yours sincerely

Sean O'Neill

for Chief Executive

If you need to access this agenda or any of the supporting reports in an alternative accessible format, please contact Democratic Services or the relevant report author whose details are listed at the end of each report.

NOTES:

1. Inspection of Papers: Any person wishing to inspect Minutes, reports, or a list of the background papers relating to any item on this Agenda should contact Sean O'Neill who is available by telephoning Bath (01225) 395090 or by calling at the Riverside Offices, Keynsham (during normal office hours).

2. Details of Decisions taken at this meeting can be found in the minutes which will be circulated with the agenda for the next meeting. In the meantime details can be obtained by contacting Sean O'Neill as above. Papers are available for inspection as follows:-

Public Access points - Guildhall - Bath, Riverside - Keynsham, Hollies - Midsomer Norton, and Bath Central, Keynsham and Midsomer Norton public libraries.

For Councillors and officers papers may be inspected via Political Group Research Assistants and Group Rooms/Members' Libraries.

3. Substitutions: Members are reminded that any substitutions must be made in accordance with the relevant Rule set out in the Council's Constitution and notified in writing to Sean O'Neill prior to the commencement of the meeting

4. Public Speaking at Meetings

The Council has a scheme to encourage the public to make their views known at meetings. They may make a statement relevant to what the meeting has power to do. They may also present a petition or a deputation on behalf of a group. They may ask a question which must be submitted in writing to Democratic Services and to which a written answer will be given. If an answer cannot be prepared in time for the meeting it will be sent out within five days afterwards. Advance notice for all public submissions is required not less than two full working days before the meeting (for instance, this means that for meetings held on Tuesdays notice must be received in Democratic Services by 5.00pm the previous Thursday). Further details of the scheme can be obtained by contacting Sean O'Neill as above.

5. Attendance Register: Members should sign the Register which will be circulated at the meeting.

6. THE APPENDED SUPPORTING DOCUMENTS ARE IDENTIFIED BY AGENDA ITEM NUMBER.

7. Action taken by Directors or Heads of Service in consultation with spokespersons: Where, in the opinion of the Chief Executive, relevant Director or Head of Service, it is considered impractical or contrary to the Council's interests to await the next regular programmed meeting of the Committee, such officers are authorised to take decisions on behalf of the Council subject to prior consultation with spokespersons. The register containing details of any such action is available for inspection by contacting the officer identified at 1 above.

8. Emergency Evacuation Procedure

When the continuous alarm sounds, you must evacuate the building by one of the designated exits and proceed to the named assembly point. The designated exits are sign-posted. Arrangements are in place for the safe evacuation of disabled people.

Corporate Audit Committee

Tuesday 18th May 2010

at 5.00pm in the Council Chamber, Guildhall, Bath

A G E N D A

1. EMERGENCY EVACUATION PROCEDURE

The Chair(person) will draw attention to the emergency evacuation procedure as set out under Note 8.

2. ELECTION OF VICE-CHAIR(PERSON)

To elect a Vice-Chair(person) (if required) for this meeting.

3. APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

4. DECLARATIONS OF INTEREST

To receive any declarations from Members/Officers of financial or other interests in respect of matters for consideration at this meeting, together with their statements on the nature of any such interests declared

5. TO ANNOUNCE ANY URGENT BUSINESS AGREED BY THE CHAIRMAN

The Chairman will announce any items of urgent business

6. ITEMS FROM THE PUBLIC - TO RECEIVE DEPUTATIONS, STATEMENTS, PETITIONS OR QUESTIONS

7. ITEMS FROM COUNCILLORS AND CO-OPTED AND ADDED MEMBERS

To deal with any petitions, statements or questions from Councillors and, where appropriate, co-opted and added members.

8. MINUTES: 2ND FEBRUARY 2010

9. TREASURY MANAGEMENT STRATEGY

10. IFRS UPDATE

11. ANNUAL GOVERNANCE REVIEW UPDATE

12. DRAFT RISK MANAGEMENT STRATEGY

13. INTERNAL AUDIT ANNUAL REPORT

14. EXTERNAL AUDIT - OBJECTION

15. EXTERNAL AUDIT - PROGRESS REPORT

16. EXTERNAL AUDIT FEES LETTER

The Democratic Services Officer for this meeting is Sean O'Neill, who can be contacted on (01225) 395090