Meeting documents

Dear Member,

Council Executive: Wednesday 12th July 2006

You are invited to attend a meeting of the Council Executive to be held on Wednesday 12th July 2006 at 10:00 am in the Council Chamber, Guildhall, High Street, Bath.

The agenda is set out overleaf.

Yours sincerely

Col Spring

for Chief Executive

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The decisions taken at this meeting of the Council Executive are subject to the Council's call-in procedures. Within 5 clear working days of publication of decisions, at least 10 Councillors may signify in writing to the Chief Executive their wish for a decision to be called-in for review. If a decision is not called-in, it will be implemented after the expiry of the 5 clear working day period.

If you need to access this agenda or any of the supporting reports in an alternative accessible format please contact Democratic Services or the relevant report author whose details are listed at the end of each report.

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NOTES:

1. Inspection of Papers: Any person wishing to inspect Minutes, reports, or a list of the background papers relating to any item on this Agenda should contact Jo Morrison who is available by telephoning Bath (01225) 394358 or by calling at the Riverside Offices, Keynsham (during normal office hours).

2. Public Speaking at Meetings: The Council has a scheme to encourage the public to make their views known at meetings. They may make a statement relevant to what the meeting has power to do. They may also present a petition or a deputation on behalf of a group. Advance notice is required not less than two full working days before the meeting (this means that for meetings held on Wednesdays notice must be received in Democratic Services by 4.30pm the previous Friday).

The public may also ask a question to which a written answer will be given. Questions must be submitted in writing to Democratic Services at least two full working days in advance of the meeting (this means that for meetings held on Wednesdays, notice must be received in Democratic Services by 4.30pm the previous Friday). If an answer cannot be prepared in time for the meeting it will be sent out within five days afterwards. Further details of the scheme can be obtained by contacting Jo Morrison as above

3. Details of Decisions taken at this meeting can be found in the minutes which will be published as soon as possible after the meeting, and also circulated with the agenda for the next meeting. In the meantime details can be obtained by contacting Jo Morrison as above.

Appendices to reports are available for inspection as follows:-

Public Access points - Riverside - Keynsham, Guildhall - Bath, Hollies - Midsomer Norton, and Bath Central, Keynsham and Midsomer Norton public libraries.

For Councillors and Officers papers may be inspected via Political Group Research Assistants and Group Rooms/Members' Rooms.

4. Attendance Register: Members should sign the Register which will be circulated at the meeting.

5. THE APPENDED SUPPORTING DOCUMENTS ARE IDENTIFIED BY AGENDA ITEM NUMBER.

6. Emergency Evacuation Procedure

When the continuous alarm sounds, you must evacuate the building by one of the designated exits and proceed to the named assembly point. The designated exits are sign-posted.

Arrangements are in place for the safe evacuation of disabled people.

7. Officer Support to the Executive

Council Executive meetings will be supported by the Director's Group.

8. Recorded votes

A recorded vote will be taken on each item.

1. WELCOME AND INTRODUCTIONS

2. EMERGENCY EVACUATION PROCEDURE

The Chair(person) will draw attention to the emergency evacuation procedure as set out under Note 6.

3. APOLOGIES FOR ABSENCE

4. DECLARATIONS OF INTEREST

To receive any declarations from Members/Officers of personal or prejudicial interests in respect of matters for consideration at this meeting.

5. TO ANNOUNCE ANY URGENT BUSINESS AGREED BY THE CHAIR(PERSON)

An item relating to Backward Looking Annual Efficiency Statement 2005/06 has been added to the Agenda although it did not appear in the Executive Forward Plan. This has been done under the Council's Urgency Rule 15. The comments of the Chief Executive, Monitoring Officer or where appropriate, the Chief Financial Officer were sought. Reason for Urgency: To formally bring to the attention of the Executive the Council's meeting of an important achievement target as close as possible to the Annual Efficiency Statement submission date of 6th July 2006.

An item relating to Bath Spa - District Auditor's Position Statement has been added to the Agenda although it did not appear in the Executive Forward Plan. This has been done under the Council's Urgency Rule 15. The comments of the Chief Executive, Monitoring Officer or where appropriate, the Chief Financial Officer were sought. Reason for Urgency: The District Auditor requires his Position Statement to be submitted to the Executive at its meeting on the 12th July.

6. QUESTIONS FROM PUBLIC AND COUNCILLORS

At the time of publication, notice had been received of 4 items.

7. STATEMENTS, DEPUTATIONS OR PETITIONS FROM PUBLIC AND COUNCILLORS

At the time of publication, notice had been received of 1 item.

8. MINUTES: WEDNESDAY 7^TH JUNE 2006

To be confirmed as a correct record and signed by the Chair.

9. CONSIDERATION OF SINGLE MEMBER ITEMS NOW REQUISITIONED TO COUNCIL EXECUTIVE

This is a standard agenda item, to cover any reports originally placed on the Weekly list for single Member decision making, which have subsequently been the subject of an Executive Member requisition to the full Council Executive, under the Council's procedural rules.

10. CONSIDERATION OF MATTERS REFERRED BY OVERVIEW AND SCRUTINY BODIES

This is a standing agenda item (Constitution rule 21, part 4D - Executive Procedure Rules) for matters referred by Overview and Scrutiny bodies. The Chair(person) of the relevant Overview and Scrutiny body will have the right to attend and at the discretion of the Leader to speak to the item, but not vote.

11. THE REPLACEMENT OF ST JOHN'S CATHOLIC PRIMARY SCHOOL, BATH AND THE SEARCH FOR A NEW SITE

To search for a new site for St John's Catholic School, Bath and replace the current school.

12. REVIEW OF HOME TO SCHOOL TRANSPORT

To inform Panel of the responses to Consultation on Home to School Transport, specifically whether to introduce charges for denominational transport and whether any additional routes are proposed by parents.

13. HOUSING STRATEGY FOR BATH & NORTH EAST SOMERSET 2005 - 2010

The Housing Strategy sets out the housing issues for local people and how organisations working in partnership will aim to address them.

14. REGIONAL SPATIAL STRATEGY FOR THE SOUTH WEST 2006 - 2026

This report outlines the key areas of concern on the draft RSS and details the comments which it is recommended should be made on the draft RSS.

15. CORPORATE ASSET MANAGEMENT PLAN 2006/07

To seek approval of the Corporate Asset Management Plan for 2006/07, continuing the development of the document originally produced in 2002.

The papers for this item were not available at the time of despatch of the Agenda and followed as a supplementary despatch.

16. LETTING OF MOUNT BEACON LODGE, LANSDOWN, BATH

This report sets out the factual situation relating to the property known as Mount Beacon Lodge, Lansdown.

The papers for this item were not available at the time of despatch of the Agenda and followed as a supplementary despatch.

17. COUNCIL PERFORMANCE REPORT FOR JANUARY TO JUNE 2006

Council Performance Report by Executive Portfolio for periods January to June 2006.

18. CAPITAL REVIEW AND VALUE FOR MONEY CHECK

This report will provide an update on the latest progress resulting from the on-going review of the capital programme.

19. MIDSOMER NORTON MARDI GRAS FESTIVAL

Midsomer Norton and District Carnival Association has requested additional funding for their Mardi Gras Festival and European Band Championships 2006. The purpose of this report is for the Executive to consider whether additional funding can be made available.

20. BUILDING SCHOOLS FOR THE FUTURE: ONE SCHOOL PATHFINDER

Announcement of offer of capital funding under the Building Schools for the Future initiative

21. BACKWARD LOOKING ANNUAL EFFICIENCY STATEMENT 2005/06

This report presents the Backward Looking Annual Efficiency Statement for 2005/06. The statement has been approved by the Leader of the Council, the Chief Executive and the Council's Chief Financial Officer, and was submitted to the Department for Communities and Local Government on 6th July 2006

22. BATH SPA - DISTRICT AUDITOR'S POSITION STATEMENT

The Council's external auditors, Price Waterhouse Coopers, had expressed concern to the Council in the later part of 2004 concerning the ongoing disputes between the Bath Spa Project Managers (Gardner Theobald), the Designers (Nicholas Grimshaw & Partners) and the Main Contractor (Mowlems) together with the associated impasse in bringing the scheme to completion. It was, therefore, agreed that they would undertake a review of the project as part of their external audit and in particular consider the plans to complete the scheme and the financial implications. The auditors report of March 2006 entitled "Bath Spa Project - Position Statement as at 31st January 2006" is appended.

The papers for this Urgent item were not available at the time of despatch of the Agenda and followed as a supplementary despatch.