Meeting documents

Dear Member,

You are invited to attend a meeting of the Cabinet to be held on Wednesday 8th July 2009 at 10:00am in the Council Chamber, Guildhall, High Street, Bath.

Please note the unusual start time of this Cabinet meeting.

The agenda is set out overleaf.

Yours sincerely

Col Spring

for Chief Executive

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The decisions taken at this meeting of the Cabinet are subject to the Council's call-in procedures. Within 5 clear working days of publication of decisions, at least 10 Councillors may signify in writing to the Chief Executive their wish for a decision to be called-in for review. If a decision is not called-in, it will be implemented after the expiry of the 5 clear working day period.

If you need to access this agenda or any of the supporting reports in an alternative accessible format please contact Democratic Services or the relevant report author whose details are listed at the end of each report.

NOTES:

1. Inspection of Papers: Any person wishing to inspect Minutes, reports, or a list of the background papers relating to any item on this Agenda should contact Col Spring who is available by telephoning Bath 01225 394942 or by calling at the Riverside Offices, Keynsham (during normal office hours).

2. Public Speaking at Meetings: The Council has a scheme to encourage the public to make their views known at meetings. They may make a statement relevant to what the meeting has power to do. They may also present a petition or a deputation on behalf of a group. Advance notice is required not less than two full working days before the meeting (this means that for meetings held on Wednesdays, notice must normally be received in Democratic Services by 4.30pm the previous Friday but Bank Holidays will cause this to be brought forward).

The public may also ask a question to which a written answer will be given. Questions must be submitted in writing to Democratic Services at least two full working days in advance of the meeting (this means that for meetings held on Wednesdays, notice must normally be received in Democratic Services by 4.30pm the previous Friday but Bank Holidays will cause this to be brought forward). If an answer cannot be prepared in time for the meeting it will be sent out within five days afterwards. Further details of the scheme can be obtained by contacting Col Spring as above.

3. Details of Decisions taken at this meeting can be found in the minutes which will be published as soon as possible after the meeting, and also circulated with the agenda for the next meeting. In the meantime details can be obtained by contacting Col Spring as above.

Appendices to reports are available for inspection as follows:-

Public Access points - Riverside - Keynsham, Guildhall - Bath, Hollies - Midsomer Norton, and Bath Central, Keynsham and Midsomer Norton public libraries.

For Councillors and Officers papers may be inspected via Political Group Research Assistants and Group Rooms/Members' Rooms.

4. Attendance Register: Members should sign the Register which will be circulated at the meeting.

5. THE APPENDED SUPPORTING DOCUMENTS ARE IDENTIFIED BY AGENDA ITEM NUMBER.

6. Emergency Evacuation Procedure

When the continuous alarm sounds, you must evacuate the building by one of the designated exits and proceed to the named assembly point. The designated exits are sign-posted.

Arrangements are in place for the safe evacuation of disabled people.

7. Officer Support to the Cabinet

Cabinet meetings will be supported by the Director's Group.

8. Recorded votes

A recorded vote will be taken on each item.

1. WELCOME AND INTRODUCTIONS

2. EMERGENCY EVACUATION PROCEDURE

The Chair(person) will draw attention to the emergency evacuation procedure as set out under Note 6.

3. APOLOGIES FOR ABSENCE

4. DECLARATIONS OF INTEREST UNDER THE LOCAL GOVERNMENT ACT 1972

To receive any declarations from Members/Officers of personal or prejudicial interests in respect of matters for consideration at this meeting. Members who have an interest to declare are asked to:

a) State the Item Number in which they have the interest;

b) The nature of the interest;

c) Whether the interest is personal, or personal and prejudicial.

Any Member who is unsure about the above should seek advice from the Monitoring Officer prior to the meeting in order to expedite matters at the meeting itself.

5. TO ANNOUNCE ANY URGENT BUSINESS AGREED BY THE CHAIR(PERSON)

6. QUESTIONS FROM PUBLIC AND COUNCILLORS

At the time of publication, no items had been submitted.

7. STATEMENTS, DEPUTATIONS OR PETITIONS FROM PUBLIC AND COUNCILLORS

At the time of publication, two items had been submitted.

8. MINUTES: WEDNESDAY 6^TH MAY 2009

To be confirmed as a correct record and signed by the Chair.

9. CONSIDERATION OF SINGLE MEMBER ITEMS NOW REQUISITIONED TO CABINET

This is a standard agenda item, to cover any reports originally placed on the Weekly list for single Member decision making, which have subsequently been the subject of a Cabinet Member requisition to the full Cabinet, under the Council's procedural rules.

10. CONSIDERATION OF MATTERS REFERRED BY OVERVIEW AND SCRUTINY BODIES

This is a standing agenda item (Constitution rule 21, part 4D - Executive Procedure Rules) for matters referred by Overview and Scrutiny bodies. The Chair(person) of the relevant Overview and Scrutiny body will have the right to attend and at the discretion of the Leader to speak to the item, but not vote.

11. SINGLE MEMBER CABINET DECISIONS TAKEN SINCE PREVIOUS CABINET MEETING

This report lists the Cabinet member decisions, sorted by Lead decision maker

12. BATH & NORTH EAST SOMERSET SUSTAINABLE COMMUNITY STRATEGY REFRESH

This report presents the Sustainable Community Strategy 2009 - 2026 for consideration by Cabinet. The Strategy sets out our high level vision for the area and provides a framework for how the Local Strategic Partnership will work to achieve that vision as we move towards 2026. Having a Sustainable Community Strategy is a statutory requirement for the Council and provides a long term strategic approach to planning for change. The strategy sits within the Councils policy and budgetary framework and would therefore need to be recommended to Council for adoption.

13. PERFORMANCE REPORT 2008/9

This is the performance report by the Local Strategic Partnership for the Local Area Agreement for 2008/9, reporting performance against targets and progress in delivering improved outcomes for local people. The report is in sections matching the "themes" of the area's Local Area Agreement. The themes of the Local Area Agreement relate to the priorities in the Council's Corporate Plan. The Council leads or is a key partner for all of the themes of the Local Area Agreement, and has a co-ordinating role for reporting progress and ensuring good performance.

14. ADOPTION OF THE PLANNING OBLIGATIONS SUPPLEMENTARY PLANNING DOCUMENT

A Supplementary Planning Document (SPD) has been developed that will introduce a more rigorous, evidence-based and methodical approach to securing developer contributions. Up to now, the negotiation by the Council of s.106 agreements to secure developer contributions to mitigate the effects of development has taken place on a site-by-site ad hoc basis. Whilst this approach has resulted in many successful agreements over the years, officers have been concerned that we haven't always been able to ensure sufficient contributions to fully mitigate the effect of development. The draft SPD has been through a public consultation and this report now seeks approval to adopt the Planning Obligations Supplementary Planning Document.

Note: Appendices 2 and 4 of this report are very large. Reference copies of these appendices have therefore been placed at the Council's Public Inspection Points. Please consider these documents as part of the Agenda.

15. WEST OF ENGLAND MULTI AREA AGREEMENT

The Multi Area Agreement is being led by the West of England Partnership and aims to set out an agreed way of working between the West of England and central Government about how to tackle the priorities for the region

Note: Appendix 2 of this report is very large. A reference copy has therefore been placed at the Council's Public Inspection Points. Please consider the document as part of the Agenda.

16. REVENUE & CAPITAL OUTTURN 2008/09

The report presents the provisional revenue and capital outturn for 2008/09. It refers to known potential revenue pressures for the current year, as a preface to a request to carry forward specific revenue budget items to 2009/10, and to write-off revenue overspends where recovery in future years, in combination with containing those pressures in the current year, would have an adverse impact on continuing service delivery. The report also refers to requests to rephase specific capital budget items and to write off capital underspends in 2008/09 and to approve specific capital budget items in the 2009/10 capital programme.

17. ADOPTION OF THE COUNCIL'S ADULT SAFEGUARDING SCHEME

The health and social care commissioning and delivery arm functions of the PCT and Council are integrated through joint working arrangements. These arrangements do not change the duties of the separate statutory organisations, and both still therefore need to articulate how they will fulfil their responsibilities. The attached scheme describes the way in which this duty will be undertaken by the Council.

18. COMMUNITY SAFETY PLAN 2009-12

This report invites the Cabinet to recommend to Council approval of Bath and North East Somerset's Community Safety Plan for 2009-12. This statutory document is the successor document to the Community Safety and Drugs Strategy, which is part of the Council's Policy and Budget Framework.