Meeting documents

To: All Members of the Council Executive

Dear Member,

Council Executive: Wednesday 7th September 2005

You are invited to attend a meeting of the Council Executive to be held on Wednesday 7th September 2005 at 10:00 am in the Council Chamber, Guildhall, High Street, Bath.

The agenda is set out overleaf.

Yours sincerely

Jo Morrison

for Chief Executive

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The decisions taken at this meeting of the Council Executive are subject to the Council's call-in procedures. Within 5 clear working days of publication of decisions, at least 10 Councillors may signify in writing to the Chief Executive their wish for a decision to be called-in for review. If a decision is not called-in, it will be implemented after the expiry of the 5 clear working day period.

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NOTES:

1. Inspection of Papers: Any person wishing to inspect Minutes, reports, or a list of the background papers relating to any item on this Agenda should contact Jo Morrison who is available by telephoning Bath (01225) 394358 or by calling at the Riverside Offices, Keynsham (during normal office hours).

2. Public Speaking at Meetings: The Council has a scheme to encourage the public to make their views known at meetings. They may make a statement relevant to what the meeting has power to do. They may also present a petition or a deputation on behalf of a group. Advance notice is required not less than two full working days before the meeting (this means that for meetings held on Wednesdays notice must be received in Democratic Services by 4.30pm the previous Friday).

The public may also ask a question to which a written answer will be given. Questions must be submitted in writing to Democratic Services at least two full working days in advance of the meeting (this means that for meetings held on Wednesdays, notice must be received in Democratic Services by 4.30pm the previous Friday). If an answer cannot be prepared in time for the meeting it will be sent out within five days afterwards. Further details of the scheme can be obtained by contacting Jo Morrison as above

3. Details of Decisions taken at this meeting can be found in the minutes which will be published as soon as possible after the meeting, and also circulated with the agenda for the next meeting. In the meantime details can be obtained by contacting Jo Morrison as above.

Appendices to reports are available for inspection as follows:-

Public Access points - Riverside - Keynsham, Guildhall - Bath, Hollies - Midsomer Norton, and Bath Central, Keynsham and Midsomer Norton public libraries. In addition papers may be inspected at the Envolve Partnerships for Sustainability, (formerly Bath Environment Centre), Green Park Station, Green Park Road, Bath, from Monday to Saturday.

For Councillors and Officers papers may be inspected via Political Group Research Assistants and Group Rooms/Members' Rooms.

4. Attendance Register: Members should sign the Register which will be circulated at the meeting.

5. THE APPENDED SUPPORTING DOCUMENTS ARE IDENTIFIED BY AGENDA ITEM NUMBER.

6. Emergency Evacuation Procedure

When the continuous alarm sounds, you must evacuate the building by one of the designated exits and proceed to the named assembly point. The designated exits are sign-posted.

Arrangements are in place for the safe evacuation of disabled people.

7. Officer Support to the Executive

Council Executive meetings will be supported by the Director's Group.

8. Recorded votes

A recorded vote will be taken on each item.

1. WELCOME AND INTRODUCTIONS

2. EMERGENCY EVACUATION PROCEDURE

The Chair(person) will draw attention to the emergency evacuation procedure as set out under Note 6.

3. APOLOGIES FOR ABSENCE

4. DECLARATIONS OF INTEREST

To receive any declarations from Members/Officers of personal or prejudicial interests in respect of matters for consideration at this meeting.

5. TO ANNOUNCE ANY URGENT BUSINESS AGREED BY THE CHAIR(PERSON)

6. QUESTIONS FROM PUBLIC AND COUNCILLORS

7. STATEMENTS, DEPUTATIONS OR PETITIONS FROM PUBLIC AND COUNCILLORS

8. MINUTES: WEDNESDAY 29TH JUNE 2005

To be confirmed as a correct record and signed by the Chair.

9. MINUTES: WEDNESDAY 13TH JULY 2005 (SPECIAL MEETING)

To be confirmed as a correct record and signed by the Chair.

10. CONSIDERATION OF SINGLE MEMBER ITEMS NOW REQUISITIONED TO COUNCIL EXECUTIVE

This is a standard agenda item, to cover any reports originally placed on the Weekly list for single Member decision making, which have subsequently been the subject of an Executive Member requisition to the full Council Executive, under the Council's procedural rules.

11. CONSIDERATION OF MATTERS REFERRED BY OVERVIEW AND SCRUTINY BODIES

This is a standing agenda item (Constitution rule 21, part 4D - Executive Procedure Rules) for matters referred by Overview and Scrutiny bodies. The Chair(person) of the relevant Overview and Scrutiny body will have the right to attend and at the discretion of the Leader to speak to the item, but not vote.

12. SURVEY OF UNMET DEMAND OF HACKNEY CARRIAGE VEHICLE IN BATH

The Council Executive resolution establishing its Taxi Policy 2005 included a requirement to conduct a survey to establish the extent of any unmet service demand before reconsideration of whether to continue to limit the number of hackney carriage licences. This report presents the results of the survey and requests the Executive to determine its policy on the number of hackney carriage licences.

13. SUB-REGIONAL SPATIAL STRATEGY FOR THE WEST OF ENGLAND - FIRST DETAILED PROPOSALS

Consideration and approval for submission to the South West Regional Assembly of the West of England Sub-Regional Spatial Strategy First Detailed Proposals prepared by the West of England Partnership.

14. ANNUAL COMPLAINTS REPORT

This report provides an analysis of customer complaints received by the Council during 2004/05.

15. FINANCIAL PLANNING PROCESS 2005/06 ONWARDS

This report contains details of the Council's financial planning process, parameters being used & timetable during 2005/06. It contains information concerning the financial issues and pressures facing the Council in 2006/07 and future years and the work being undertaken to meet financial targets.

16. REVENUE AND CAPITAL BUDGET CASH LIMITS AND VIREMENTS

This report presents the first monitoring information for the Authority as a whole for the financial year 2005/06 to the end of June 2005. The report also includes a number of budget transfer requests for both revenue and capital that require Council Executive agreement or are reported for information purposes as prescribed by the Budget Management Scheme.