Meeting documents

To: All Members of the Council Executive

Dear Member,

Council Executive: Wednesday 7th June 2006

You are invited to attend a meeting of the Council Executive to be held on Wednesday 7th June 2006 at 10:00 am in the Council Chamber, Town Hall, High Street, Keynsham.

The agenda is set out overleaf.

Yours sincerely

Jo Morrison

for Chief Executive

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The decisions taken at this meeting of the Council Executive are subject to the Council's call-in procedures. Within 5 clear working days of publication of decisions, at least 10 Councillors may signify in writing to the Chief Executive their wish for a decision to be called-in for review. If a decision is not called-in, it will be implemented after the expiry of the 5 clear working day period.

If you need to access this agenda or any of the supporting reports in an alternative accessible format please contact Democratic Services or the relevant report author whose details are listed at the end of each report.

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NOTES:

1. Inspection of Papers: Any person wishing to inspect Minutes, reports, or a list of the background papers relating to any item on this Agenda should contact Jo Morrison who is available by telephoning Bath (01225) 394358 or by calling at the Riverside Offices, Keynsham (during normal office hours).

2. Public Speaking at Meetings: The Council has a scheme to encourage the public to make their views known at meetings. They may make a statement relevant to what the meeting has power to do. They may also present a petition or a deputation on behalf of a group. Advance notice is required not less than two full working days before the meeting (this means that for meetings held on Wednesdays notice must be received in Democratic Services by 4.30pm the previous Friday).

The public may also ask a question to which a written answer will be given. Questions must be submitted in writing to Democratic Services at least two full working days in advance of the meeting (this means that for meetings held on Wednesdays, notice must be received in Democratic Services by 4.30pm the previous Friday). If an answer cannot be prepared in time for the meeting it will be sent out within five days afterwards. Further details of the scheme can be obtained by contacting Jo Morrison as above

3. Details of Decisions taken at this meeting can be found in the minutes which will be published as soon as possible after the meeting, and also circulated with the agenda for the next meeting. In the meantime details can be obtained by contacting Jo Morrison as above.

Appendices to reports are available for inspection as follows:-

Public Access points - Riverside - Keynsham, Guildhall - Bath, Hollies - Midsomer Norton, and Bath Central, Keynsham and Midsomer Norton public libraries.

For Councillors and Officers papers may be inspected via Political Group Research Assistants and Group Rooms/Members' Rooms.

4. Attendance Register: Members should sign the Register which will be circulated at the meeting.

5. THE APPENDED SUPPORTING DOCUMENTS ARE IDENTIFIED BY AGENDA ITEM NUMBER.

6. Emergency Evacuation Procedure

When the continuous alarm sounds, you must evacuate the building by one of the designated exits and proceed to the named assembly point. The designated exits are sign-posted.

Arrangements are in place for the safe evacuation of disabled people.

7. Officer Support to the Executive

Council Executive meetings will be supported by the Director's Group.

8. Recorded votes

A recorded vote will be taken on each item.

1. WELCOME AND INTRODUCTIONS

2. EMERGENCY EVACUATION PROCEDURE

The Chair(person) will draw attention to the emergency evacuation procedure as set out under Note 6.

3. APOLOGIES FOR ABSENCE

4. DECLARATIONS OF INTEREST

To receive any declarations from Members/Officers of personal or prejudicial interests in respect of matters for consideration at this meeting.

5. TO ANNOUNCE ANY URGENT BUSINESS AGREED BY THE CHAIR(PERSON)

6. QUESTIONS FROM PUBLIC AND COUNCILLORS

At the time of publication, notice had been received of..../no items had been submitted.

7. STATEMENTS, DEPUTATIONS OR PETITIONS FROM PUBLIC AND COUNCILLORS

At the time of publication, notice had been received of..../no items had been submitted.

8. MINUTES: WEDNESDAY 3^RD MAY 2006

To be confirmed as a correct record and signed by the Chair.

9. CONSIDERATION OF SINGLE MEMBER ITEMS NOW REQUISITIONED TO COUNCIL EXECUTIVE

This is a standard agenda item, to cover any reports originally placed on the Weekly list for single Member decision making, which have subsequently been the subject of an Executive Member requisition to the full Council Executive, under the Council's procedural rules.

10. CONSIDERATION OF MATTERS REFERRED BY OVERVIEW AND SCRUTINY BODIES

This is a standing agenda item (Constitution rule 21, part 4D - Executive Procedure Rules) for matters referred by Overview and Scrutiny bodies. The Chair(person) of the relevant Overview and Scrutiny body will have the right to attend and at the discretion of the Leader to speak to the item, but not vote.

11. BATH & NORTH EAST SOMERSET LOCAL PLAN: INTERIM INSPECTOR'S REPORT

The Bath & North East Somerset Local Plan inquiry Inspector's report was published in mid-May 2006 and this report considers key housing land issues. In particular it addresses the District's overall housing land supply, the housing contribution from existing allocated development sites and the need for new development sites up to 2011.

12. BISHOP SUTTON FOOTBALL FIELD - PROPOSAL TO GRANT A LONG LEASE TO THE PARISH COUNCIL

A proposal to grant a long lease of Bishop Sutton Football ground to Stowey Sutton Parish Council for its continues use as a Football Ground and general open space for use of the local population.

13. BATH WESTERN RIVERSIDE DRAFT SUPPLEMENTARY PLANNING DOCUMENT (SPD)

This report seeks authority to publish a draft of the Bath Western Riverside Supplementary Planning Document (SPD) for public consultation.

14. REVENUE AND CAPITAL OUTTURN 2005/06

This report presents the provisional revenue and capital outturn for 2005/06, with some recommended technical adjustments. The report refers to known potential pressures for the current year, as a preface to a request to carry forward specific budget items to 2006/07.

15. LOCAL AREA AGREEMENT: PROGRESS REPORT AND OUTCOMES FRAMEWORK

Update on LAA and outcomes framework for agreement.

16. RISK AND OPPORTUNITY MANAGEMENT STRATEGY

This report has been prepared to provide the Executive with an update on Risk Management and to obtain their approval on a revised Risk & Opportunity Management Strategy document which includes a number of new risk management processes. The proposals are consistent with the CPA Use of Resources descriptors and Key Lines of Enquiry.

17. STATEMENT ON INTERNAL CONTROL 2005/06

The Accounts and Audit Regulations 2003 place a requirement on Local Authority's to produce an annual statement on its systems of Internal Control. This statement must be signed by the Leader of the Council and Chief Executive and included within its Final Accounts, all of which are subject to External Audit. The statement is a result of a review carried out by Audit & Risk Management.

18. ANNUAL REPORT ON THE HEALTH OF THE POPULATION OF BATH & NORTH EAST SOMERSET

A presentation of the Annual Report produced by the Director of Public Health.