Meeting documents

To: All Members of the Council Executive

Dear Member,

Council Executive: Wednesday 6th December 2006

You are invited to attend a meeting of the Council Executive to be held on Wednesday 6th December 2006 at 10:00 am in the Council Chamber, Guildhall, High Street, Bath.

The agenda is set out overleaf.

Yours sincerely

Col Spring

for Chief Executive

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The decisions taken at this meeting of the Council Executive are subject to the Council's call-in procedures. Within 5 clear working days of publication of decisions, at least 10 Councillors may signify in writing to the Chief Executive their wish for a decision to be called-in for review. If a decision is not called-in, it will be implemented after the expiry of the 5 clear working day period.

If you need to access this agenda or any of the supporting reports in an alternative accessible format please contact Democratic Services or the relevant report author whose details are listed at the end of each report.

NOTES:

1. Inspection of Papers: Any person wishing to inspect Minutes, reports, or a list of the background papers relating to any item on this Agenda should contact Col Spring who is available by telephoning Bath (01225) 394358 or by calling at the Riverside Offices, Keynsham (during normal office hours).

2. Public Speaking at Meetings: The Council has a scheme to encourage the public to make their views known at meetings. They may make a statement relevant to what the meeting has power to do. They may also present a petition or a deputation on behalf of a group. Advance notice is required not less than two full working days before the meeting (this means that for meetings held on Wednesdays notice must be received in Democratic Services by 4.30pm the previous Friday).

The public may also ask a question to which a written answer will be given. Questions must be submitted in writing to Democratic Services at least two full working days in advance of the meeting (this means that for meetings held on Wednesdays, notice must be received in Democratic Services by 4.30pm the previous Friday). If an answer cannot be prepared in time for the meeting it will be sent out within five days afterwards. Further details of the scheme can be obtained by contacting Col Spring as above

3. Details of Decisions taken at this meeting can be found in the minutes which will be published as soon as possible after the meeting, and also circulated with the agenda for the next meeting. In the meantime details can be obtained by contacting Col Spring as above.

Appendices to reports are available for inspection as follows:-

Public Access points - Riverside - Keynsham, Guildhall - Bath, Hollies - Midsomer Norton, and Bath Central, Keynsham and Midsomer Norton public libraries.

For Councillors and Officers papers may be inspected via Political Group Research Assistants and Group Rooms/Members' Rooms.

4. Attendance Register: Members should sign the Register which will be circulated at the meeting.

5. THE APPENDED SUPPORTING DOCUMENTS ARE IDENTIFIED BY AGENDA ITEM NUMBER.

6. Emergency Evacuation Procedure

When the continuous alarm sounds, you must evacuate the building by one of the designated exits and proceed to the named assembly point. The designated exits are sign-posted.

Arrangements are in place for the safe evacuation of disabled people.

7. Officer Support to the Executive

Council Executive meetings will be supported by the Director's Group.

8. Recorded votes

A recorded vote will be taken on each item.

1. WELCOME AND INTRODUCTIONS

2. EMERGENCY EVACUATION PROCEDURE

The Chair(person) will draw attention to the emergency evacuation procedure as set out under Note 6.

3. APOLOGIES FOR ABSENCE

4. DECLARATIONS OF INTEREST

To receive any declarations from Members/Officers of personal or prejudicial interests in respect of matters for consideration at this meeting.

5. TO ANNOUNCE ANY URGENT BUSINESS AGREED BY THE CHAIR(PERSON)

6. QUESTIONS FROM PUBLIC AND COUNCILLORS

At the time of publication, notice had been received of 1 item..

7. STATEMENTS, DEPUTATIONS OR PETITIONS FROM PUBLIC AND COUNCILLORS

At the time of publication, no items had been submitted.

8. MINUTES: WEDNESDAY 11TH OCTOBER 2006

To be confirmed as a correct record and signed by the Chair.

9. CONSIDERATION OF SINGLE MEMBER ITEMS NOW REQUISITIONED TO COUNCIL EXECUTIVE

This is a standard agenda item, to cover any reports originally placed on the Weekly list for single Member decision making, which have subsequently been the subject of an Executive Member requisition to the full Council Executive, under the Council's procedural rules.

10. CONSIDERATION OF MATTERS REFERRED BY OVERVIEW AND SCRUTINY BODIES

This is a standing agenda item (Constitution rule 21, part 4D - Executive Procedure Rules) for matters referred by Overview and Scrutiny bodies. The Chair(person) of the relevant Overview and Scrutiny body will have the right to attend and at the discretion of the Leader to speak to the item, but not vote.

11. 2012 OLYMPICS - PARTNERSHIP WORKING

The London Olympic Games and the Paralympic Games in 2012 offers a unique opportunity for the sub-region. The area is ideally positioned to secure commercial advantage from the Olympics with a cultural, sporting and economic offering which can attract funding, global media attention and international athletes. A partnership has been formed to represent key partner organisations and lead on the work required to maximise the benefits of the Games to the sub-region.

12. PUBLIC SERVICE AGREEMENT PERFORMANCE REPORT

13. TRANSFER OF IT EQUIPMENT DISPOSAL SERVICE

The Council's redundant IT equipment must be disposed of without compromising security and in an environmentally safe way. The cost of this service is approximately £16K p.a., which cost is currently 80% offset by refurbishing and selling on some of the redundant equipment. Linear Way Industries, which until now has provided this service, has been restructured to focus on providing only the Council's Print Services. Transferring the IT equipment disposal service to another area would be financially beneficial and operationally efficient.

14. WEST OF ENGLAND WASTE MANAGEMENT & PLANNING STRATEGY

This authority has resolved to enter into a partnering arrangement with Bristol City, South Gloucestershire and North Somerset Councils to develop a Joint Residual Municipal Waste Management Strategy (JRMWMS) and Joint Waste Development Plan Document (JWDPD). The JWDPD details issues relating to both Municipal Waste and Commercial and Industrial waste in West of England, and identifies sites where this waste will be managed. The JRMWMS details how Municipal Waste only will be managed.

The Project Board on 24th October 2006 recommended that each Council's Executive approves the documents, plans and reports (appended to this report), to enable the public consultation (currently programmed to take place between January and March 2007) to proceed, and to allow the development of both the JRMWMS and the JWDPD to continue.

15. REVENUE AND CAPITAL BUDGET MONITORING, CASH LIMITS AND VIREMENTS - 2006/07 QUARTER 2

This report is the second quarterly monitoring report for the Authority as a whole for the financial year 2006/07and covers the 6 months to the end of September 2006. The report presents essential background information to the financial plan report elsewhere on this agenda. The report also includes a number of budget virement requests for both revenue and capital that require Council Executive agreement or are reported for information purposes as prescribed by the Budget Management Scheme.

16. 2ND QUARTER COUNCIL PERFORMANCE REPORT

Council Performance Report by Executive Portfolio for the period July to October 2006.

17. BATH & NORTH EAST SOMERSET LOCAL AREA AGREEMENT: UPDATE

The report sets out current progress made on pooling and aligning resources for the Local Area Agreement, and on governance arrangements to ensure its effective implementation.

18. FINANCIAL PLAN 2007/08 ONWARDS - UPDATE REPORT

This report provides the Executive with updated information concerning the financial issues and pressures facing the Council in 2007/08 and future years and the work being undertaken to meet the financial plan targets as set out in the September 2006 Executive report. It is part of a process which enables the Executive to consider issues and options as preparation for recommending a financial plan and budget to Council in February 2007.

19. ANNUAL PERFORMANCE ASSESSMENT-SERVICES FOR CHILDREN AND YOUNG PEOPLE

To report to the Executive the findings of the Annual Performance Assessment (APA) of Services for Children and Young People as required by national APA governance.