Meeting documents

To: All Members of the Council Executive

Dear Member,

Council Executive: Wednesday 6th October 2004

You are invited to attend a meeting of the Council Executive to be held on Wednesday 6th October 2004 at 10:00 am in the Council Chamber, Guildhall, High Street, Bath.

The agenda is set out overleaf.

Yours sincerely

Jo Morrison

for Chief Executive

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The decisions taken at this meeting of the Council Executive are subject to the Council's call-in procedures. Within 5 clear working days of publication of decisions, at least 10 Councillors may signify in writing to the Chief Executive their wish for a decision to be called-in for review. If a decision is not called-in, it will be implemented after the expiry of the 5 clear working day period.

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NOTES:

1. Inspection of Papers: Any person wishing to inspect Minutes, reports, or a list of the background papers relating to any item on this Agenda should contact Jo Morrison who is available by telephoning Bath (01225) 3943588 or by calling at the Riverside Offices, Keynsham (during normal office hours).

2. Public Speaking at Meetings: The Council has a scheme to encourage the public to make their views known at meetings. They may make a statement relevant to what the meeting has power to do. They may also present a petition or a deputation on behalf of a group. Advance notice is required not less than two full working days before the meeting (this means that for meetings held on Wednesdays notice must be received in Democratic Services by 4.30pm the previous Friday).

The public may also ask a question to which a written answer will be given. Questions must be submitted in writing to Democratic Services at least two full working days in advance of the meeting (this means that for meetings held on Wednesdays, notice must be received in Democratic Services by 4.30pm the previous Friday). If an answer cannot be prepared in time for the meeting it will be sent out within five days afterwards. Further details of the scheme can be obtained by contacting Jo Morrison as above

3. Details of Decisions taken at this meeting can be found in the minutes which will be published as soon as possible after the meeting, and also circulated with the agenda for the next meeting. In the meantime details can be obtained by contacting Jo Morrison as above.

Appendices to reports are available for inspection as follows:-

Public Access points - Riverside - Keynsham, Guildhall - Bath, Hollies - Midsomer Norton, and Bath Central, Keynsham and Midsomer Norton public libraries. In addition papers may be inspected at the Envolve Partnerships for Sustainability, (formerly Bath Environment Centre), Green Park Station, Green Park Road, Bath, from Monday to Saturday.

For Councillors and Officers papers may be inspected via Political Group Research Assistants and Group Rooms/Members' Rooms.

4. Attendance Register: Members should sign the Register which will be circulated at the meeting.

5. THE APPENDED SUPPORTING DOCUMENTS ARE IDENTIFIED BY AGENDA ITEM NUMBER.

6. Emergency Evacuation Procedure

When the continuous alarm sounds, you must evacuate the building by one of the designated exits and proceed to the named assembly point. The designated exits are sign-posted.

Arrangements are in place for the safe evacuation of disabled people.

7. Officer Support to the Executive

Council Executive meetings will be supported by the Director's Group.

8. Recorded votes

A recorded vote will be taken on each item.

1. WELCOME AND INTRODUCTIONS

2. EMERGENCY EVACUATION PROCEDURE

The Chair(person) will draw attention to the emergency evacuation procedure as set out under Note 6.

3. APOLOGIES FOR ABSENCE

4. DECLARATIONS OF INTEREST

To receive any declarations from Members/Officers of personal or prejudicial interests in respect of matters for consideration at this meeting.

5. TO ANNOUNCE ANY URGENT BUSINESS AGREED BY THE CHAIR(PERSON)

6. QUESTIONS FROM PUBLIC AND COUNCILLORS

At the time of publication, no items had been submitted.

7. STATEMENTS, DEPUTATIONS OR PETITIONS FROM PUBLIC AND COUNCILLORS

At the time of publication, no items had been submitted.

8. MINUTES: WEDNESDAY 1ST SEPTEMBER 2004

To be confirmed as a correct record and signed by the Chair.

9. CONSIDERATION OF SINGLE MEMBER ITEMS NOW REQUISITIONED TO COUNCIL EXECUTIVE

This is a standard agenda item, to cover any reports originally placed on the Weekly list for single Member decision making, which have subsequently been the subject of an Executive Member requisition to the full Council Executive, under the Council's procedural rules.

Agenda item 11 below was originally included in the Weekly list (2004/36) of 3^rd September 2004 for single Member decision by Councillor Colin Darracott. Councillor Darracott has subsequently referred this matter to the full Executive for decision. (Constitutional Executive Procedure Rule 4D 4 applies.)

10. CONSIDERATION OF MATTERS REFERRED BY OVERVIEW AND SCRUTINY BODIES

This is a standing agenda item (Constitution rule 21, part 4D - Executive Procedure Rules) for matters referred by Overview and Scrutiny bodies. The Chair(person) of the relevant Overview and Scrutiny body will have the right to attend and at the discretion of the Leader to speak to the item, but not vote.

11. CHARTER TRUSTEES - PAYMENT OF ACCOMMODATION COSTS

This report asks the Council Executive to address the issue of licence fees and service charges for Charter Trustees for 2004/05 and 2005/06.

12. LIBRARIES POSITION STATEMENT FOR SUBMISSION TO DEPARTMENT OF CULTURE, MEDIA AND SPORT

The Department for Culture, Media and Sport (DCMS) requires each Authority to submit a position statement demonstrating how they intend to shape and deliver library services in line with themes within "Framework for the Future" and to give an indication of current service levels. "Framework for the Future" is a DCMS document providing a ten year vision for libraries.

The Council Executive is asked to endorse the document and recommend it to Council.

13. EQUALITY COMMITMENT & EQUAL OPPORTUNITIES POLICY

A new Corporate Equality Commitment and consequent Equal Opportunities Policy has been written to take into account new legislation. This one policy will replace a range of existing and draft policies that are currently in existence across the Council.

14. IMPLICATIONS FOR LOCAL AUTHORITIES ARISING FROM THE AUDIT COMMISSION REPORT "YOUTH JUSTICE 2004"

In January 2004, the Audit Commission published "Youth Justice 2004", a review of changes in the youth justice system in England and Wales since its earlier report, "Misspent Youth" was published in 1996. Whilst the report is positive about many improvements, it highlights further work to be undertaken and makes 105 recommendations, 5 of which are specifically for Local Authorities.

15. REVISION OF ELIGIBILITY CRITERIA FOR ADULT CARE SERVICES (FAIR ACCESS TO CARE SERVICES)

This report asks the Council Executive to review the threshold for eligibility to adult care services, taking into account the financial implications and the potential affect on clients.

A supplementary report was presented to the Council Executive prior to the meeting.

4 MONTHLY PERFORMANCE REPORTS

16. CULTURE & LEISURE 4 MONTHLY PERFORMANCE REPORT

To be noted.

17. EXCLUSION OF THE PUBLIC

The Committee is asked to consider passing the following resolution:-

"that in accordance with the provisions of Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items(s) of business because of the likely disclosure of exempt information as defined in paragraphs 12 and 9 (respectively) of Part 1 of Schedule 12A of the Act"

18. THE COUNCIL'S RESPONSE TO THE RECEIPT OF A BLIGHT NOTICE IN RESPECT OF LAND AT STATION ROAD, LOWER WESTON, BATH

19. BATH RETAIL DEVELOPMENT ISSUES

To follow

Please note that the Local Plan report, which appeared in the Executive Forward Plan as scheduled for this meeting, was withdrawn on 27^th September.