Meeting documents

To: All Members of the Council Executive

Dear Member,

Council Executive: Wednesday 3rd November 2004

You are invited to attend a meeting of the Council Executive to be held on Wednesday 3rd November 2004 at 10:00 am in the Council Chamber, Guildhall, High Street, Bath.

The agenda is set out overleaf.

Yours sincerely

Jo Morrison

for Chief Executive

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The decisions taken at this meeting of the Council Executive are subject to the Council's call-in procedures. Within 5 clear working days of publication of decisions, at least 10 Councillors may signify in writing to the Chief Executive their wish for a decision to be called-in for review. If a decision is not called-in, it will be implemented after the expiry of the 5 clear working day period.

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NOTES:

1. Inspection of Papers: Any person wishing to inspect Minutes, reports, or a list of the background papers relating to any item on this Agenda should contact Jo Morrison who is available by telephoning Bath (01225) 394358 or by calling at the Riverside Offices, Keynsham (during normal office hours).

2. Public Speaking at Meetings: The Council has a scheme to encourage the public to make their views known at meetings. They may make a statement relevant to what the meeting has power to do. They may also present a petition or a deputation on behalf of a group. Advance notice is required not less than two full working days before the meeting (this means that for meetings held on Wednesdays notice must be received in Democratic Services by 4.30pm the previous Friday).

The public may also ask a question to which a written answer will be given. Questions must be submitted in writing to Democratic Services at least two full working days in advance of the meeting (this means that for meetings held on Wednesdays, notice must be received in Democratic Services by 4.30pm the previous Friday). If an answer cannot be prepared in time for the meeting it will be sent out within five days afterwards. Further details of the scheme can be obtained by contacting Jo Morrison as above

3. Details of Decisions taken at this meeting can be found in the minutes which will be published as soon as possible after the meeting, and also circulated with the agenda for the next meeting. In the meantime details can be obtained by contacting Jo Morrison as above.

Appendices to reports are available for inspection as follows:-

Public Access points - Riverside - Keynsham, Guildhall - Bath, Hollies - Midsomer Norton, and Bath Central, Keynsham and Midsomer Norton public libraries. In addition papers may be inspected at the Envolve Partnerships for Sustainability, (formerly Bath Environment Centre), Green Park Station, Green Park Road, Bath, from Monday to Saturday.

For Councillors and Officers papers may be inspected via Political Group Research Assistants and Group Rooms/Members' Rooms.

4. Attendance Register: Members should sign the Register which will be circulated at the meeting.

5. THE APPENDED SUPPORTING DOCUMENTS ARE IDENTIFIED BY AGENDA ITEM NUMBER.

6. Emergency Evacuation Procedure

When the continuous alarm sounds, you must evacuate the building by one of the designated exits and proceed to the named assembly point. The designated exits are sign-posted.

Arrangements are in place for the safe evacuation of disabled people.

7. Officer Support to the Executive

Council Executive meetings will be supported by the Director's Group.

8. Recorded votes

A recorded vote will be taken on each item.

1. WELCOME AND INTRODUCTIONS

2. EMERGENCY EVACUATION PROCEDURE

The Chair(person) will draw attention to the emergency evacuation procedure as set out under Note 6.

3. APOLOGIES FOR ABSENCE

4. DECLARATIONS OF INTEREST

To receive any declarations from Members/Officers of personal or prejudicial interests in respect of matters for consideration at this meeting.

5. TO ANNOUNCE ANY URGENT BUSINESS AGREED BY THE CHAIR(PERSON)

6. QUESTIONS FROM PUBLIC AND COUNCILLORS

7. STATEMENTS, DEPUTATIONS OR PETITIONS FROM PUBLIC AND COUNCILLORS

8. MINUTES: 6^TH OCTOBER 2004

To be confirmed as a correct record and signed by the Chair.

9. CONSIDERATION OF SINGLE MEMBER ITEMS NOW REQUISITIONED TO COUNCIL EXECUTIVE

This is a standard agenda item, to cover any reports originally placed on the Weekly list for single Member decision making, which have subsequently been the subject of an Executive Member requisition to the full Council Executive, under the Council's procedural rules.

10. CONSIDERATION OF MATTERS REFERRED BY OVERVIEW AND SCRUTINY BODIES

This is a standing agenda item (Constitution rule 21, part 4D - Executive Procedure Rules) for matters referred by Overview and Scrutiny bodies. The Chair(person) of the relevant Overview and Scrutiny body will have the right to attend and at the discretion of the Leader to speak to the item, but not vote.

Martin Veal, Chair of the Corporate Issues and Partnerships Panel, will be briefly informing the Executive about the Communications Review which is coming up for Executive single Member decision in November by Councillor Paul Crossley.

11. THE REPLACEMENT OF ST JOHN'S CATHOLIC PRIMARY SCHOOL, BATH AND THE SEARCH FOR A NEW SITE

Government approval for the replacement of St John's Catholic Primary School in Bath was received in December 2000. Depending on the precise circumstances, the Council have the power or a duty to provide a site for the school. A decision is required stating the Council's preferred site and formal offer to the School Governors.

12. BATH & NORTH EAST SOMERSET LOCAL PLAN INCLUDING MINERALS & WASTE POLICIES REVISED DEPOSIT DRAFT 2003 - FURTHER PRE-INQUIRY CHANGES

The Bath & North East Somerset Local Plan including minerals & waste policies Revised Deposit Draft 2003 (RDD) was placed on deposit for public comment on 31^st October 2003 to 11^th December 2003 for the statutory six week period. At its meeting on the 15^th July 2004, Council agreed a response to representations and approved pre-Inquiry changes to the Plan for publication and consultation for a 6 week period.

As a result of further studies relating to retail provision in the District (referred to in the report taken to Council in July), additional pre-Inquiry changes to the Local Plan are considered necessary. This report summarises the conclusions of these studies and recommends pre-Inquiry changes for publication and placing on deposit.

13. PLANNING SERVICES IMPROVEMENT PLAN

In July this year, the Minister of Housing and Planning wrote to the Leader of the Council, expressing the view that progress towards meeting the specific development control standards in terms of speed of dealing with applications, is insufficient and doubted whether the Authority will achieve national targets by March 2007.

In response to the above, the Council is required to produce an Improvement Plan to show how these targets are to be met. The Plan, including the trajectory required to meet the targets, has to be endorsed by the Chief Executive and shared with GOSW.

14. COUNCIL PERFORMANCE REPORT

15. ENVIRONMENT 4 MONTHLY PERFORMANCE REPORT

16. CUSTOMER 4 MONTHLY PERFORMANCE REPORT

17. RESOURCES 4 MONTHLY PERFORMANCE REPORT

18. SOCIAL SERVICES 4 MONTHLY PERFORMANCE REPORT