Meeting documents

To: All Members of the Council Executive

Dear Member,

You are invited to attend a meeting of the Council Executive to be held on Wednesday 1st December 2004 at 10:00 am in the Council Chamber, Guildhall, High Street, Bath.

The agenda is set out overleaf.

Yours sincerely

Jo Morrison

for Chief Executive

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The decisions taken at this meeting of the Council Executive are subject to the Council's call-in procedures. Within 5 clear working days of publication of decisions, at least 10 Councillors may signify in writing to the Chief Executive their wish for a decision to be called-in for review. If a decision is not called-in, it will be implemented after the expiry of the 5 clear working day period.

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NOTES:

1. Inspection of Papers: Any person wishing to inspect Minutes, reports, or a list of the background papers relating to any item on this Agenda should contact Jo Morrison who is available by telephoning Bath (01225) 394358 or by calling at the Riverside Offices, Keynsham (during normal office hours).

2. Public Speaking at Meetings: The Council has a scheme to encourage the public to make their views known at meetings. They may make a statement relevant to what the meeting has power to do. They may also present a petition or a deputation on behalf of a group. Advance notice is required not less than two full working days before the meeting (this means that for meetings held on Wednesdays notice must be received in Democratic Services by 4.30pm the previous Friday).

The public may also ask a question to which a written answer will be given. Questions must be submitted in writing to Democratic Services at least two full working days in advance of the meeting (this means that for meetings held on Wednesdays, notice must be received in Democratic Services by 4.30pm the previous Friday). If an answer cannot be prepared in time for the meeting it will be sent out within five days afterwards. Further details of the scheme can be obtained by contacting Jo Morrison as above

3. Details of Decisions taken at this meeting can be found in the minutes which will be published as soon as possible after the meeting, and also circulated with the agenda for the next meeting. In the meantime details can be obtained by contacting Jo Morrison as above.

Appendices to reports are available for inspection as follows:-

Public Access points - Riverside - Keynsham, Guildhall - Bath, Hollies - Midsomer Norton, and Bath Central, Keynsham and Midsomer Norton public libraries. In addition papers may be inspected at the Envolve Partnerships for Sustainability, (formerly Bath Environment Centre), Green Park Station, Green Park Road, Bath, from Monday to Saturday.

For Councillors and Officers papers may be inspected via Political Group Research Assistants and Group Rooms/Members' Rooms.

4. Attendance Register: Members should sign the Register which will be circulated at the meeting.

5. THE APPENDED SUPPORTING DOCUMENTS ARE IDENTIFIED BY AGENDA ITEM NUMBER.

6. Emergency Evacuation Procedure

When the continuous alarm sounds, you must evacuate the building by one of the designated exits and proceed to the named assembly point. The designated exits are sign-posted.

Arrangements are in place for the safe evacuation of disabled people.

7. Officer Support to the Executive

Council Executive meetings will be supported by the Director's Group.

8. Recorded votes

A recorded vote will be taken on each item.

1. WELCOME AND INTRODUCTIONS

2. EMERGENCY EVACUATION PROCEDURE

The Chair(person) will draw attention to the emergency evacuation procedure as set out under Note 6.

3. APOLOGIES FOR ABSENCE

4. DECLARATIONS OF INTEREST

To receive any declarations from Members/Officers of personal or prejudicial interests in respect of matters for consideration at this meeting.

5. TO ANNOUNCE ANY URGENT BUSINESS AGREED BY THE CHAIR(PERSON)

6. QUESTIONS FROM PUBLIC AND COUNCILLORS

7. STATEMENTS, DEPUTATIONS OR PETITIONS FROM PUBLIC AND COUNCILLORS

8. MINUTES: WEDNESDAY 3RD NOVEMBER 2004

To be confirmed as a correct record and signed by the Chair.

9. CONSIDERATION OF SINGLE MEMBER ITEMS NOW REQUISITIONED TO COUNCIL EXECUTIVE

This is a standard agenda item, to cover any reports originally placed on the Weekly list for single Member decision making, which have subsequently been the subject of an Executive Member requisition to the full Council Executive, under the Council's procedural rules.

10. A REVIEW OF PRIMARY SCHOOLS IN SOUTH & EAST BATH

This report is part of the wider programme of school reviews currently being undertaken. At September 2004, using the Audit Commission method of calculation, the South & East Bath area has 148 unfilled primary school places which represents 11.76% of capacity in the area.

11. SWAINSWICK COFE VC PRIMARY SCHOOL - THE OUTCOME OF FORMAL CONSULTATION

At its meeting on 5^th July 2004, the Council Executive approved the initiation of formal consultation on the future of Swainswick CofE VC Primary School. The consultation period has now closed and a decision is required on the next steps.

12. SCHOOL PUPIL PERFORMANCE

The results of the pupil and so, school performance in the public tests and examinations were improved in almost all areas in 2004. It can be considered as the best set of results to date. The Local Authority has a statutory duty to raise standards and improve schools. A significant part of its performance is measured by those of its schools which are reflected in the Comprehensive Performance Assessment (CPA) rating.

13. COUNCIL REVENUE BUDGET MONITORING 2004/05

This report presents the first monitoring information for the Authority as a whole for the financial year 2004/05 to the end of September 2004. The report also includes a number of budget transfer requests that require Council Executive agreement or are reported for information purposes as prescribed by the Budget Management Scheme.

14. 2004/2005 CAPITAL MONITORING REPORT - 2^ND QUARTER

This report informs the Council Executive of the current position of the 2004/2005 Capital Programme and available resources.

15. FINANCIAL PLAN UPDATE - 2005/06 ONWARDS

This report contains the financial outlook for the coming years and updates the Executive on the background, the key issues, the latest settlement and the process leading the setting of the 2005/06 budget and Council Tax.

16. FREEDOM OF INFORMATION ACT

The Freedom of Information Act 2000 is due to come into full force on the 1^st of January 2005. This report details the obligations of this act on this Council and asks for approval of a Freedom of Information Policy and Publication Scheme.

17. ANNUAL COMPLAINTS REPORT FOR 2003/4

This report provides an analysis of customer complaints received by the Council during 2003-2004.

18. FIREWORKS

As requested by Council, this report outlines the Council's current policy in tackling the problems caused by fireworks and possible measures for making it more robust.

PERFORMANCE REPORTS

19. FOUR MONTHLY COMMUNITY SAFETY AND DRUGS ACTION TEAM PERFORMANCE REPORT (JUNE - SEPT 2004)

20. TRANSPORT 4 MONTHLY PERFORMANCE REPORT

21. HOUSING, SUPPORTED LIVING SERVICES 4 MONTHLY PERFORMANCE REPORT (JULY - OCTOBER 2004)