Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies, and officers.

Alternatively you can visit the officer decisions page for information just showing officer delegated decisions that have been taken by council officers.

For historical officer decisions before 10/11/2018 please see: List of Historical Officer Decisions

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Decisions published

12/02/2020 - Technical Adjustment of budget relating to the Keynsham Leisure Project ref: 1365    Approved (subject to call-in)

To outline costs arising from the Keynsham Leisure Centre project to be met from the Leisure Contingency budget.

Decision Maker: Cabinet Member for Resources

Decision published: 17/02/2020

Effective from: 25/02/2020

Decision:

The Cabinet Members agree that a virement of £1,093,471 to move budget from Leisure Contingency to Keynsham Leisure Centre project is approved.

 

Wards affected: (All Wards);

Lead officer: Marc Higgins


13/02/2020 - Heritage Services revised Business Plan 2020-2025 ref: 1362    Approved (subject to call-in)

The report introduces the annual update of the Heritage Services 5-year business plan.

Decision Maker: Cabinet

Made at meeting: 13/02/2020 - Cabinet

Decision published: 13/02/2020

Effective from: 21/02/2020

Decision:

RESOLVED (unanimously) that the Cabinet agreed to:

 

2.1  Approve the Heritage Services Business Plan 2020-2025;

2.2  Confirm that it wishes Heritage Services to continue to work to the business principles agreed by the Council Executive in 2004, as amended;

2.3  Confirm that it wishes to relocate the Fashion Museum with a supporting Collections Centre subject to a satisfactory business case being prepared.

Wards affected: (All Wards);

Lead officer: Stephen Bird


13/02/2020 - B&NES Corporate Strategy 2020-2024 ref: 1358    For Determination

This report presents a new Corporate Strategy for the council. It provides a new strategic framework to guide the council's focus, spending and service delivery. It sets out what the council plans to do, how it will do it, and how it will measure its performance over the next four years.

Decision Maker: Cabinet

Made at meeting: 13/02/2020 - Cabinet

Decision published: 13/02/2020

Effective from: 21/02/2020

Decision:

RESOLVED (unanimously) that the Cabinet agreed to:

 

2.1  Thank those who provided feedback on the draft Corporate Strategy and agree to continue to work with local communities to ensure their involvement during the strategy’s implementation and review;

 

2.2  Note the responses and agree the recommendations and next steps following the feedback on the draft strategy, as set out in the Corporate Strategy Engagement Report in Appendix Two;

 

2.3  Note and consider the responses from the Policy Development and Scrutiny Panels also set out in the Corporate Strategy Engagement Report in Appendix Two;

 

2.4  Recommend that Council adopt the new Corporate Strategy 2020-2024

 

2.5  Recommend that Council adopt the new Corporate Delivery Programme 2020-2021.

Wards affected: (All Wards);

Lead officer: Andrea Benham, Andy Thomas


13/02/2020 - Treasury Management Strategy Statement and Treasury Investment Strategy 2020/21 ref: 1361    For Determination

Treasury risk management at the Authority is conducted within the framework of the Chartered Institute of Public Finance and Accountancy’s Treasury Management in the Public Services: Code of Practice 2017 Edition (the CIPFA Code) which requires the Authority to approve a treasury management strategy before the start of each financial year. This report fulfils the Authority’s legal obligation under the Local Government Act 2003 to have regard to the CIPFA Code.

Decision Maker: Cabinet

Made at meeting: 13/02/2020 - Cabinet

Decision published: 13/02/2020

Effective from: 21/02/2020

Decision:

RESOLVED (unanimously) that the Cabinet agreed to:

 

2.1  Recommend the actions proposed within the Treasury Management Strategy Statement (Appendix 1) to February Council.

 

The Cabinet also agreed to:

 

2.2  Note the Treasury Management Indicators detailed in Appendix 1 and delegate authority for updating the indicators prior to approval at Full Council on 25th February 2020 to the Chief Finance Officer and Cabinet Member for Resources, in light of any changes to the recommended budget as set out in the Budget Report elsewhere on the agenda for this meeting.

 

2.3  Note that any comments made by the Corporate Audit Committee at their meeting on the 6th February 2020 will be reported to Full Council on the 25th February 2020.

Lead officer: Gary Adams, Jamie Whittard


13/02/2020 - Budget & Council Tax 2020/21 and Financial Outlook ref: 1357    For Determination

This report will present the revenue and capital budgets for 2020/21 together with proposals for Council Tax for 2020/21.

Decision Maker: Cabinet

Made at meeting: 13/02/2020 - Cabinet

Decision published: 13/02/2020

Effective from: 13/02/2020

Decision:

RESOLVED (unanimously) that:

 

2.1 The Cabinet recommends Council approves –

 

a)  The General Fund net revenue budget for 2020/21 of £118.25m and the individual service cash limits for 2020/21 as outlined in Annex 1.

b)  The savings and income generation plans outlined in Annex 2(i), priorities 2(ii), one-off allocations 2(iii), pressures 2(iv) in conjunction with the Equalities Impact Assessment Report in Annex 3.

c)  An increase in Council Tax of 1.99% in 2020/21 (an increase of £27.88 per Band D property).

 

d)  An increase of 1.99% to Council Tax for the Adult Social Care Precept is approved in recognition of the current demands and financial pressures on this service. This is equivalent to an increase of £27.88 on a Band D property.

e)  The movement in reserves outlined in paragraph 5.5 and the adequacy of Un-earmarked Reserves at £13.5m within a risk assessed range requirement of £12.3m - £13.5m.

f)  The Efficiency Strategy attached at Annex 4.

g)  The Capital Programme for 2020/21 of £109.507m including new and emerging capital bids outlined in Annex 5(i), planned sources of funding in 5.7.2, and notes the programme for 2021/22 to 2024/25 and that any wholly funded projects coming forward during the year will be added to the Capital Programme in line with the Budget Management Scheme.

h)  The delegation of implementation, subject to consultation where appropriate, of the capital programmes set out in Annex 5(ii) to Annex 5(iv) to the relevant Director in Consultation with the appropriate Portfolio Holder.

i)  The Community Infrastructure Levy (CIL) allocations and amendments outlined in Annex 5(v).

j)  The Capital & Investment Strategy attached at Annex 6.

k)  The MRP Policy attached at Annex 7.

l)  The Capital Prudential Indicators outlined in 5.7.8

m)  The Annual Pay Policy Statement at Annex 9.

n)  The Council Tax Support Scheme for 2020/21 shown in the following link: http://beta.bathnes.gov.uk/sites/default/files/2020-01/Bath%20%26%20NE%20Someset%20S13A%20202021%20v3.pdf  and referred to in 5.3.4.

o)  The Adult Social Care Charging and Financial Assessment Framework at Annex 10.

p)  The Direct Payment Policy at Annex 11.

 

2.2  That the Council include in its Council Tax setting, the precepts set and approved by other bodies including the local precepts of Town Councils, Parish Councils, and Charter Trustees of the City of Bath, and those of the Fire and Police Authorities.

2.3  That Cabinet note the S151 Officer’s report on the robustness of the proposed budget and the adequacy of the Council’s reserves outlined in 5.6.

2.4  Authorise the Council’s S151 Officer, in consultation with the Portfolio Holder for Finance and Efficiency, to make any necessary changes to the draft budget proposal for submission to Council.

Lead officer: Donna Parham


13/02/2020 - Treasury Management 2019-20 Quarter 3 Performance Report (Mid Year Update) ref: 1360    Approved (subject to call-in)

This report gives details of performance against the Council’s Treasury Management Strategy and Annual Investment Plan 2019/20 for the first nine months of 2019/20.

Decision Maker: Cabinet

Made at meeting: 13/02/2020 - Cabinet

Decision published: 13/02/2020

Effective from: 21/02/2020

Decision:

RESOLVED (unanimously) that the Cabinet agreed to:

 

2.1  The Treasury Management Report to 31st December 2019, prepared in accordance with the CIPFA Treasury Code of Practice, is noted.

2.2  The Treasury Management Indicators to 31st December 2019 are noted.

Lead officer: Gary Adams, Giles Oliver


13/02/2020 - Revenue and Capital Budget Monitoring, Cash Limits and Virements - April 2019 to December 2019 ref: 1359    Approved (subject to call-in)

This report presents the financial monitoring information for the Authority as a whole for the financial year 2019/20 to the end of December 2019.

Decision Maker: Cabinet

Made at meeting: 13/02/2020 - Cabinet

Decision published: 13/02/2020

Effective from: 21/02/2020

Decision:

RESOLVED (unanimously) that the Cabinet agreed:

 

2.1  To note the 2019/20 on budget position (as at the end of December 2019).

2.2  To approve the revenue virements listed for approval in Appendix 3(i) and to note those virements listed for information only.

2.3  To note the capital year-end forecast detailed in paragraph 3.14 of this report;

2.4  To note the changes in the capital programme including capital schemes that have been agreed for full approval under delegation listed in Appendix 4(i)

2.5  To remove from the Provisional Capital Programme schemes of £6.663m, detailed in Appendix 4(iii), to align to current delivery expectation.

Lead officer: Andy Rothery


11/02/2020 - Decision to enter funding agreements with Homes England to fund infrastructure and enabling works at Bath Quays North and Englishcombe Lane development sites in-line with grant funding awards ref: 1355    Approved

As part of Homes England’s Accelerated Construction housing programme the Council have been provisionally awarded grant funding in respect of the redevelopment of Bath Quays North (presently the Avon Street car and coach park), to assist with delivery of 92 new homes; and in respect of land at Englishcombe Lane, to assist with the delivery of 37 new homes. The funding is awarded to help unlock the development sites and increase the speed of housing delivery through investment in infrastructure provision and enabling works.

Decision Maker: Council Leader

Decision published: 11/02/2020

Effective from: 19/02/2020

Decision:

The Cabinet Member agrees to:

 

1)  Enter Funding Agreements with Homes England to fund enabling works and infrastructure in respect of Bath Quays North and Englishcombe Lane in-line with the grant funding awards.

 

2)  Amend the Council Capital Programme on receipt of entered Funding Agreements:-

 

2.1  Approve an addition of £3,519,000 to 2020/21 Bath Quays North budget.

2.2  Incorporate a new provisional item for Englishcombe Lane Site Preparation - 2019/20 £150,000 and 2020/21 £1,054,597.

Wards affected: Kingsmead; Moorlands;

Lead officer: Simon Martin


17/01/2020 - Business Rate Forecast 2020/21 ref: 1354    Approved

The authority is required under paragraph 40 of schedule 1 to the Local Government finance Act 2012 to make calculations, and supply information on their anticipated collectable business rate income for the following year. This report sets out the calculations and seeks approval by the Council’s Chief Financial Officer. These figures will form part of the funding in relation to the Council’s 2020/21 budget.

The Local Government Finance Act 2012 amended the 1988 Local Government Finance Act to give local authorities the power to retain a proportion of funds obtained from business rates collected in their area.

The Department for Housing, Communities and Local Government guidance requires each billing authority should formally set a Business Rate baseline each year. This baseline will be the authority’s estimate of the business rates it forecasts to collect in the following financial year, net of any reductions such as reliefs and the estimated cost of appeals.

The Government introduced pilot schemes in 2017/18 in advance of permanent reforms to business rate retention later in the parliament. Initially only authorities with signed devolution deals were eligible to participate in a pilot in 2017/2018. The pilot for the West of England (WoE) commenced in 2017/2018 and includes Bath & North East Somerset Council, Bristol City Council, South Gloucestershire Council and the West of England Combined Authority.

The 100% pilot gives the WoE the opportunity to retain 100% of any business rates growth over the next year, with no downside financial risk when compared to remaining in the national system. It also gives the WoE the opportunity to help shape the national scheme.

In line with the Government’s stated intention for the reforms to the Business Rate Retention system, authorities participating in a pilot will not have to pay a Levy on growth above their Retained Income target and will retain an increased Local Share of Non-Domestic Rating Income and sums due from Government paid via Section 31 grant. The Pilot includes the rolling in of the Revenue Support Grant with the WECA receiving a small share of the business rates to reflect the rolling in of the DfT Integrated Transport Block and Highways Maintenance Capital Grants; this is shown in Table 1 below.

In line with the approval process for the Council Tax Base, the decision on the Business Rate forecast is delegated to the Council’s Chief Financial Officer. The Ministry of Housing, Communities & Local Government requires the council to submit details of its forecast through a statutory return called the NNDR1. This return must be submitted by 31st January 2020.

The estimated business rate income for 2020/21 is £66.834m; of this the Council retains £23.209m after the tariff payment to the Government is taken into account. A breakdown is shown in Table 1 below.

Table 1 Business Rate Distribution

Anticipated Business Rate Distribution 2020/21
£m
Bath & North East Somerset Council Business Rate Income (Total business rates collected after deductions) 66.834
Central Share to Government 0.000
5% Share to WoE Combined Authority (3.342)
1% Share to Avon Fire Authority (0.668)
Deductions for Tariff (39.615)
Bath & North East Somerset Council estimated retained Business Rates 23.209

In past years, the Government has announced a series of measures that continue to affect the business rates income of Local Authorities in 2020/21. These changes were:

i. Capping the increase in the business rates multiplier at CPI instead of RPI with effect from 1 April 2018.

ii. A discretionary relief scheme that will last four years to provide relief to the ratepayers facing significant increase in their bills following revaluation.

iii. Capping the increase in the business rates multiplier at 2% in both 2014/15 and 2015/16 (rather than it increasing in line with September RPI increases of 3.2% and 2.3%).

iv. A Supporting small business rates relief scheme to support those rate payers who lost all or some of their small business or rural rate relief due to revaluation.

v. The doubling of Small Business Rate Relief made permanent from 1st April 2017 with changes to eligibility thresholds.

vi. The doubling of rural rate relief to be awarded through discretionary relief until such time as the Government can make the necessary changes to primary legislation.

vii. Bills were cut by one-third for retailers, retailers including shops, cafes and restaurants in England properties with a rateable value below £51,000, benefiting up to 90% of retail properties, for 2 years from April 2019 subject to state aid limits.


All the above measures will be compensated through payment of a section 31 grant. The Council has estimated the impacts of these reliefs and has included the estimate of grant income in its 2020/21 budget.

The Council’s budget for 2020/21 also reflects transactions relating to the business rate pooling arrangements within the West of England City Region Deal agreement. These arrangements have been set out in previous budget reports.

The Section 151 Officer is required to estimate the amount of any surplus or deficit on the Collection Fund relating to Business Rates as at 31st March 2020. This must be done by the 31st January 2020, and this report also asks the Director of Finance to approve the balance projected related to Business Rates.

After calculations of current year collection and adjustments to the business rate base in 2019/20, including making provision for appeals, it is estimated that the 2019/20 collection fund account position relating to business rates will be in surplus by £1.615m. The surplus will be shared between the Council, WECA and Avon Fire Authority in line the 100% pilot shares. The Council’s total share of the projected surplus is £1.518m.

The overall position of the forecast 2020/21 business rate income and the forecast 2019/20 surplus on the collection fund have been taken into account in the overall Council’s budget proposal which will be presented to Council on the 25th February 2020.

Decision Maker: Director Finance - Section 151 Officer

Decision published: 05/02/2020

Effective from: 17/01/2020

Decision:

That the calculation of the Council’s business rate forecast for the year 2020/21 as set out in this report be approved. The total forecast Business Rate income for 2020/21 is £66.834m, of which the Council will retain £23.209m after allowing for the required tariff payment of £39.615m and the WoE Combined Authority and Fire Authority shares as shown in Table 1 of the report.

That the projected surplus on the collection fund as at the end of 2019/20 related to Business Rates is declared at £1.615m. The Council’s share of the deficit is £1.518m.

Lead officer: Donna Parham


10/02/2020 - To fully approve capital amounting to £250k from the provisional capital programme item CiL of £250k. ref: 1353    Approved

The original Contract with GLL (Sport operator) required them to design and deliver a new build Leisure Centre at Keynsham (originally considered to be on Ashton Way Car Park). This new facility would not have included a Sports Hall or Squash Courts. During the latter stages of the procurement process it became apparent that the Ashton Way site presented numerous challenges, therefore a mandatory variant was built into the contract to all GLL to operate the existing leisure facility for 5 years. Consultation in September 2015 indicated a strong preference for the leisure centre to be developed on the Riverside site. Progression of wider options for the Riverside site have meant that the Council is currently leading on the design and construction of a refurbished facility in consultation with GLL (which aims to provide Sports Hall and Squash facilities). The current DBOM contract with GLL is being amended to 1) implement mandatory variant for GLL to manage existing Keynsham Leisure Centre until July 2021 (long stop date) 2) For the Council to design and deliver the refurbished centre 3) for a planned shut down of the existing centre (which will result in some loss of income) 4) Following completion of works transfer the operation of the centre to GLL (via negotiation). The project is already well underway and this request is to fully approve £250k of CiL funding that has been provisionally approved to help meet the additional costs of the enlarged facility that is being built following public and Cllr consutation.

Decision Maker: Corporate Director (Place)

Decision published: 03/02/2020

Effective from: 10/02/2020

Decision:

To fully approve capital amounting to £250k from the provisional capital programme item CiL of £250k.

Lead officer: Marc Higgins