Agenda and minutes

The Democratic Services Officer advised the meeting of the procedure.

Apologies were received from Cllr Les Kew, for whom Cllr Anthony Clarke substituted.

At this point in the meeting declarations of interest are received from Members in any of the agenda items under consideration at the meeting. Members are asked to indicate:

(a) The agenda item number in which they have an interest to declare.

(b) The nature of their interest.

(c) Whether their interest is a disclosable pecuniary interest or an other interest,  (as defined in Part 2, A and B of the Code of Conduct and Rules for Registration of Interests)

Any Member who needs to clarify any matters relating to the declaration of interests is recommended to seek advice from the Council’s Monitoring Officeror a member of his staff before the meeting to expedite dealing with the item during the meeting.

There were none.

There was none.

The public and exempt minutes of the meeting of 1^st March 2019 were approved as a correct record and signed by the Chair.

The Chair explained the procedure to be followed for the next item of business.

Applicant: Edwin Osborne (Premises Licence Holder) accompanied by Scott McKean (Outdoor Events Manager & Consultant).

Other persons: Paul Holmes, Sally Isles, Colin Taylor, Teresa Allward, Jonathan Cross (representing Anne Cross), Cllr Sally Davis (representing Sylvia Box)

The parties confirmed that they understood the procedure to be followed for the hearing.

The Senior Public Protection Officer presented the report.

Representations had been received from 8 “other persons”, which collectively related to all four of the licensing objectives, and a petition with 13 signatures relating to the public nuisance and public safety licensing objectives had also been received. There had been no representations from the Responsible Authorities. Additional information from the parties had been circulated since the publication of the agenda.

Mr Edwin Osborne stated his case. He said that the event was a way for the Samaritans to raise money and increase awareness of the service they offer. The Samaritans provide a unique, 24/7, 365-days a year service. In 2018 there had been 5,821 recorded suicides. In the same year the Samaritans received five million calls, hundreds of thousands of texts and emails and held thousands of face-to-face meetings with clients. All profits from the event would go to the Samaritans. Similar events had been held for the Samaritans elsewhere over the past seven years. The planned event is similar in size and structure to those held previously, which, however, had been held in a smaller field than designated for the Big Sam Jam.

Mr Osborne said that he had run several smaller events on the proposed venue for a number of years for various charities, and he had run other events in other areas. He had run pubs and clubs, a restaurant in Bristol, and had been involved in running a greyhound stadium and in the operation of horse-race tracks for very large events. He did therefore possess considerable relevant experience. However, he had no experience in running a music festival, which is the reason that additional help had been engaged, including Mr McKean, who is involved in the preparation of the event management plan. Three companies specialising in festivals had submitted proposals. A contract had been made with a company whose owner is a resident of the village to supply stage equipment. Another contract has been made for refuse collection and recycling. Quotations had been received from St John’s ambulance and two other contractors for first aid. A contract had been made for power generation and several quotes had been received from specialist companies for fencing. The proposed event is relatively small as music festivals go, and planning is at an early stage. The event management plan is a living document and aims to set out everything that will be needed to run the festival, including health and safety, on- and off-site traffic management and the management of volunteers, of whom there will be a considerable number.

In response to questions from Members Mr Osborne stated:

• Some volunteers will have the role of ensuring the safety of children; anyone  ...  view the full minutes text for item 75.