Agenda and minutes

Venue: Council Chamber - Guildhall

Contact: David Taylor  01225 - 394414

Items
No. Item

11.

Emergency Evacuation Procedure

The Chair will ask the Administrator to draw attention to the emergency evacuation procedure as set out under Note 6.

Minutes:

The Administrator drew attention to the emergency evacuation procedure

12.

Apologies for Absence

Minutes:

There were no apologies for absence

13.

Declarations of Interest

At this point in the meeting declarations of interest are received from Members in any of the agenda items under consideration at the meeting. Members are asked to indicate:

(a) The agenda item number in which they have an interest to declare.

(b) The nature of their interest.

(c) Whether their interest is a disclosable pecuniary interest or an other interest,  (as defined in Part 2, A and B of the Code of Conduct and Rules for Registration of Interests)

Any Member who needs to clarify any matters relating to the declaration of interests is recommended to seek advice from the Council’s Monitoring Officer before the meeting to expedite dealing with the item during the meeting.

Minutes:

There were none

14.

To Announce any Urgent Business Agreed by the Chair

Minutes:

There was none

15.

Questions and Statements pdf icon PDF 28 KB

To consider any submissions received and decide what action to take, if any, on the matters raised therein. As the Questions and Answers will be circulated in written form, there is no requirement for them to be read out at the meeting. The Questions and Answers will be published with the draft Minutes.

Minutes:

The Chair referred to Questions received from David Greenwood and his replies which had been circulated to Members and the public (a copy of the document is attached as an Appendix to these Minutes).

16.

Minutes: Thursday 21st June 2012 pdf icon PDF 35 KB

To approve as a correct record the Minutes of the previous meeting held on Thursday 21st June 2012

Additional documents:

Minutes:

The Minutes of the previous meeting were confirmed as an accurate record and signed by the Chair

17.

Update on General Management Issues pdf icon PDF 42 KB

To note the report of the Adviser to the Bath Recreation Ground Trustees relating to general management issues at the Recreation Ground

Minutes:

The Chair stated that Councillor Nathan Hartley had been replaced by Councillor Simon Allen as Trustee. He introduced new Officers attending the Board, namely, Andrew Pate (who had replaced Glen Chipp) as Adviser to the Board of Bath Recreation Ground Trustees and Tim Darsley as Recreation Ground Trust Project Adviser. He also introduced Tom Reed recently appointed as Development Officer for the Recreation Ground Trust who gave a brief account of his role.

 

The Board considered the report of the Adviser to the Bath Recreation Ground Trustees which provided an update on general management issues at the Recreation Ground. The Chair expanded on the issues raised and particularly drew attention to the significant progress made towards agreeing a scheme with the Charity Commission based on proposals on which consultation had taken place last year. It was expected that the Commission would publish details later this year after which the Board would meet and there would be a further period of consultation on the scheme.

 

Members briefly discussed the repeat theft of the lead roofing to the turnstiles in William Street.

 

RESOLVED to note the report

18.

Events and Sports Lettings Update pdf icon PDF 44 KB

To note the report of the Parks and Estate Manager relating to lettings at the Recreation Ground

Additional documents:

Minutes:

The Board considered a report by the Parks and Estates Manager which provided an update on lettings made at the Recreation Ground since the report to the last meeting of the Board.

 

The Chair briefly commented on the programme of events which promote the use of the Recreation Ground and provide a source of income for the Trust.

 

RESOLVED to note the report

19.

2011/12 Revenue Account, Balance Sheet and Auditors Account and 2012/13 Budget Monitor pdf icon PDF 41 KB

To consider the report of the Assistant Management Accountant and the recommendations to (1) approve the Financial Accounts for 2011/12 as shown in Appendices 1 and 2; (2) note the Auditors Report for 2011/12 as shown in Appendix 3; (3) note the expenditure to 31st August 2012 on the 2012/12 budget as shown in Appendix 4; and (4) approve the funding to finalise the strategic review implementation of £30,000 for 2012/13.

Additional documents:

Minutes:

The Board considered the report of the Assistant Management Accountant which gave details of the Recreation Ground 2011/12 financial outturn spend against budget, 2011/12 Balance Sheet, 2011/12 Auditors Report and the 2012/13 budget monitoring position.

 

The Chair drew attention to the funding of £30,000 required for the implementation phase of the strategic review.

 

Members approved the report and its recommendations and accordingly:

 

RESOLVED to:

(1) Approve the Financial Accounts for 2011/12 as set out in Appendices 1 and 2 to the report;

(2) Note the Auditors Report for 2011/12 as set out in Appendix 3 to the report;

(3) Note the expenditure to 31st August 2012 on the 2012/13 budget as set out in Appendix 4 to the report; and

(4) Approve the funding to finalise the strategic review implementation of £30,000 for 2012/13.

20.

Date of Next Meeting

To consider a date for the next meeting of the Board

 

Minutes:

The Chair stated that, once details of the proposals for the Recreation Ground had been received from the Charity Commission, a meeting of the Board would be arranged at short notice for discussion thereof.