Agenda and minutes

Venue: Council Chamber - Guildhall

Contact: David Taylor  01225 394414

Items
No. Item

1.

Emergency evacuation procedure

The Chair will draw attention to the emergency evacuation procedure as set out under Note 6

Minutes:

The Administrator drew attention to the emergency evacuation procedure

2.

Apologies for absence

Minutes:

There were no apologies for absence

3.

Declarations of Interest under the Local Government Act 1972

To receive any declarations from Members/Officers of personal or prejudicial interests in respect of matters for consideration at this meeting.  Members who have an interest to declare are asked to:

a)  State the Item Number in which they have the interest;

b)  The nature of the interest;

c)  Whether the interest is personal or personal and prejudicial.

Any Member who is unsure about the above should seek advice from the Monitoring Officer prior to the meeting in order to expedite matters at the meeting itself.

Minutes:

There was none

4.

To announce any Urgent Business agreed by the Chair

Minutes:

There was none

5.

Questions and Statements pdf icon PDF 29 KB

To consider any submissions received and decide what action to take, if any, on the matters raised therein. As the Questions and Answers will be circulated in written form, there is no requirement for them to be read out at the meeting. The Questions and Answers will be published with the draft Minutes.

Minutes:

The Chair referred to a Question received from Jill McGarrigle and his answer which had been circulated to Members and the public. He stated that the document also included a number of Questions from David Greenwood which were received outside the due Notice period. The replies to these Questions would be sent to Mr Greenwood direct within 7 days. The Administrator informed the meeting that copies would be provided for those people wishing to be informed of the replies accordingly. (Note: The Question and Answer document is attached to these Minutes as an Appendix).

6.

Minutes: Thursday 19th April 2012 pdf icon PDF 36 KB

To approve as a correct record the Minutes of the previous meeting held on Thursday 19th April 2012

Minutes:

The Minutes of the previous meeting were confirmed as an accurate record and signed by the Chair

7.

Update on General Management Issues pdf icon PDF 35 KB

To note the report of the Adviser to the Bath Recreation Ground Trustees relating to general management issues at the Recreation Ground

Minutes:

The Board considered a report by the Advisor to the Board of Bath Recreation Ground Trustees which provided an update on general management issues at the Recreation Ground. He expanded on the issues in the report and drew particular attention to the repair and maintenance of the fence/gate at the rear of the Sports Centre for which additional funding of £3,000 would be required – this would be covered in the financial report to be considered later in the meeting.

 

He referred to matters raised with him by the Ward Councillor Brian Webber which included derelict huts at the tennis courts on the Rec which would be removed; the poor condition of land at the rear of the Convent on which action was being taken; and that some repair work would be undertaken at the Pavilion. These matters would be covered in future reports to the Board. The Chair also referred to the theft of lead from the turnstiles which would be replaced shortly.

 

RESOLVED to note the report

8.

Events and Sports Lettings Update pdf icon PDF 44 KB

To note the report of the Parks and Estate Manager relating to lettings at the Recreation Ground

Additional documents:

Minutes:

The Parks and Estate Manager submitted a report which provided an update on lettings made at the Recreation Ground since the report to the Board at its last meeting. He informed the meeting that unfortunately the Mini Rugby event had to be cancelled due to bad weather, the cost of ground reinstatement being too expensive. The Chair referred to new arrangements with Aquaterra for block bookings for outdoor boot camp events.

 

RESOLVED to note the report

9.

2011/12 Financial Outturn and 2012/13 Budget Review pdf icon PDF 41 KB

To consider the report of the Assistant Management Accountant and the recommendations to (1) note the financial outturn for 2011/12; (2) approve an increase in provision for loan repayment from the available surplus of £26,036 as detailed in paragraph 5.2; and (3) approve changes to the 2012/13 budget as detailed in Appendix 2 and paragraph 5.3

Additional documents:

Minutes:

The Board considered the report of the Assistant Management Accountant which (1) gave details of the Recreation Ground 2011/12 financial outturn spend against budget and the 2012/13 budget review; and (2) recommended the Board to (i) note the financial outturn for 2011/12; and (ii) approve (a) an increase in provision for loan repayment from the available surplus of £28,036 as detailed in paragraph 5.2 of the report; and (b) changes to the 2012/13 budget as detailed in Appendix 2 and paragraph 5.3 of the report.

 

The Chair reminded Members of the extra funding of £3,000 required for the repair and maintenance of the gate/fence at the rear of the Sports Centre referred to in Item 7 above. This would increase the revised budget 2012/13 for this item to £9,789. He also referred to the outstanding loan to the Council of £278,195 and the existing provision of £82,300. There was potential to increase this provision by £28,036 from surplus making £110,336 available for loan repayment.

 

RESOLVED to:

(1) note the financial outturn for 2011/12;

(2) approve an increase in provision for loan repayment from the available surplus of £28,036 as detailed in paragraph 5.2 of the report; and

(3) approve changes to the 2012/13 budget as detailed in Appendix 2 and paragraph 5.3 of the report, including an increase of £3,000 for repair and maintenance of the gate/fence at the rear of the Sports Centre.

10.

Date of next meeting

To consider a date for the next meeting of the Board

Minutes:

The Administrator informed the meeting that the agreed date of the next meeting would be Thursday 4th October 2012 (6.30pm).