Decision details
Grant Award to Bristol and Bath Parks Foundation for community engagement projects at park sites
Decision Maker: Director Environment
Decision status: Approved
Is Key decision?: No
Is subject to call in?: No
Purpose:
In 2018, Bath and North East Somerset Council
worked in partnership with Bristol City Council to set up the
Bristol and Bath parks Foundation (BBPF) an independent charity to
improve parks.
Parks Foundations are common in the USA and Bournemouth’s
Parks teams set up the first in the UK in 2015. Parks foundations
raise money for repairs and capital improvements in parks and work
with businesses and engage communities and volunteers to help
complement the work of municipal parks’ departments.
BBPF has developed a sustainability strategy which outlines a plan
to be fully financially sustainable by 2024 through a mixture of
grants, sponsorship, fundraising and social enterprise; and
their plan is based on the experience of Bournemouth’s
independent parks’ charity (The Bournemouth Parks
Foundation).
In 2020, the BBPF generated £80,551 in income and grants and
has outlined a plan for the next three years to become entirely
self funded by increasing the amount of income that it generates
through grants, donations, sponsorship and social enterprise.
However, it will need support to meet its core costs for the first
three years and is requesting a tapered contribution from Bristol
City Council and B&NES: a total of 48k from Bath and North East
Somerset Council over the three years to 2024.
Instead of providing this amount as a grant, we wish to fund the
BBPF to deliver a programme of community engagement projects over
the next three years. The Parks Team is already planning to deliver
s106 funded capital projects at five parks from 2021-24 and believe
that BBPF is better placed to run the community engagement elements
of the projects than the Council.
BBPF is better placed to engage volunteers, set up friends’
groups, work with businesses and sponsors and independently
fundraise to multiply the benefits of each project. Community
engagement is critical to the success of capital projects in parks,
and by independently fundraising, the BBPF can increase the value
of the Council’s capital investment by a factor of 10:1- as
proven by the success of the Council in securing £3.5 million
from the Heritage Lottery Fund for the Sydney Gardens
project.
As an example, the Council recently developed a project plan for
investment in Brickfields Park in Bath. Under the arrangement
proposed above, the Council would deliver the capital improvements
included in the scheme (new gates, signs and surfacing) and the
BBPF would be tasked with developing a Friends group, running
community volunteering initiatives and fundraising for new
facilities around the basketball area to improve facilities for
young people.
Other, alternative, organisations are capable of delivering
community engagement projects for the Council and the Council is
able to work with corporates and fundraise for capital projects,
but BBPF is the only organisation able to do all three.
For this reason we are seeking to directly award this grant to the
BBPF. Under this arrangement, funds would be awarded through a
series of project grant agreements – each of which would need
to be successful delivered before the next tranche of funding
released.
A financially sustainable Bristol and Bath Parks Foundation is
critical to B&NES’ commitment to improving people’s
lives and addressing the climate and nature emergencies in
B&NES’ parks and open spaces. Supporting it to be
sustainable will lead to a long term programme of external
investment in our parks and open spaces and engage more communities
in helping to manage and improve them.
Decision:
To award a grant of £48,000 to the
Bristol and Bath parks Foundation to deliver community engagement
projects at five parks sites from 2021-2024. Grants will be awarded
through a series of project agreements in two tranches:
£24,000 in March 2021 and a further £24,000 (subject to
satisfactory performance) in 2022.
Alternative options considered:
Option 1 - Not award a grant to BBPF: There is
a real risk that without investment at this stage, the charity
would cease to function. Having already invested considerable time
and resources into developing the charity, its failure would
represent a significant waste of time and resources on the
Council's behalf and the permanent loss of an opportunity to
develop the potential for extra funding and community engagement
that its existence represents.
Option 2 - Not deliver community engagement projects as part of the
park's capital projects, or deliver the work in house: Community
engagement is critical to the success of capital projects in parks
and to delivering the Council's commitment to Giving People a
Bigger Say. A community engagement approach ensures that investment
is efficiently targeted to where it’s needed and ensures the
community buy-in needed to make projects sustainable and reduce
costs in the long term (e.g. a new friends group in a park will
help with grounds maintenance work for which there currently is not
enough resource - like litter picking). A third party is needed to
help with this work as there is very limited capacity for Council
staff to deliver effective community engagement work.
Publication date: 01/03/2021
Date of decision: 01/03/2021
Accompanying Documents: