Agenda and minutes

Venue: Community Space, Keynsham - Market Walk, Keynsham. View directions

Contact: Mark Hayward 01225 396975  Email: mark_hayward@bathnes.gov.uk

Items
No. Item

1.

Welcome and Introductions

Minutes:

1.1  Tony Crouch Chair of the Forum welcomed everyone to the meeting.  The aim of the Forum is to improve collaboration and engagement between the public sector, voluntary sector and the local community.  As a way of encouraging members of the public to attend our meetings, at our last meeting we agreed to split the meeting into two parts. 

 

1.2  The first part of the meeting, ‘Ask the Forum’, will be an informal open session where members of the public and forum members are invited to ask questions.  This will last no longer than 1 hour.  The second part of the meeting is more formal and will include presentations and invited speakers on topical issues. 

 

1.3  ‘Ask the Forum’ session will finish at 7.20pm, there will be a short tea break before commencing the second part of the meeting.  Members of the public are invited to stay if they wish.

 

2.

Ask the Forum

Minutes:

2.1  The Chair invited the Police and Curo to provide an update report on activity.  The Chair invited questions on Policing matters and any other issues from the floor.  There were no questions submitted in advance of the meeting that were required to be tabled.

 

2.2  Questions that required a further response have been recorded on the attached action log.

 

2.3  NOTE: PACT and Parish Cluster meetings have now been disbanded.  Issues previously raised at these meetings can be discussed during the informal part of the Keynsham Area Forum meeting.

 

2.4  Councillor Crossley, Brian Wilson, B Porter, G John, A Hawkin, M Young, PC Kayser, PC Hill, S Patterson, D Hounsell, C Hounsell, left the meeting.

3.

Apologies and notes of the previous meeting

Minutes:

3.1  Apologies were received from PC Lisa Hawtin, Jo Swift, Keynsham Town Council, Cllr Sally Davies, Ed Bramall, Curo, Adrian Inker, Community @ 67, Mark Hayward.

 

3.2  The notes were agreed as an accurate record.

4.

Matters arising

Minutes:

4.1  7.3.1 Alyson Lampard from Whitchurch Parish Council - Whitchurch falls under the responsibility of the Bristol CCG.  How will the CCG address the boundary issues where the Local authority and CCG boundaries do not align?  The Chair confirmed that he had reported this issue at the Your Health Your Voice meeting.  The Chair of the CCG Mr Orton confirmed the boundaries were different.  For those communities in B&NES that fell outside of the B&NES CCG boundary, they would have to speak separately to their corresponding CCG.

 

4.2  The group were concerned with the response and further discussions were held.  Alyson also highlighted that there was no capacity for new patients in their current GP practice (located in Bristol).  There is concern that any new development in the village will have a serious impact on services, however there is no control / influence in what happens in a neighbouring authority.

 

4.3  One further issue was raised in relation to a former Keynsham resident, who was moved to a Care Home just on the boundary of B&NES in Bristol had been refused to be seen by their Keynsham GP.  There was a concern regarding the consistency of care and the need for boarding CCGs to work together to solve local issues rather than just passing on the problem.  The group commented that other communities must have similar problems particularly where boundaries do not align.

 

4.4  Sara confirmed that they had a meeting planned with the CCG in December and she would raise this issue again.  She also added that the CCG will be attending the Forum meetings in February to launch their Community Services Review.  Any health related issues in the meantime can be raised and the Chair will report back to the Your Health, Your voice meetings.

 

4.5  At the joint CV and Keynsham Forum Chair’s meeting with the Council Sponsor Louise Fradd, an issue relating to planned highways works and diversions in Chew Stoke was discussed.  Louise agreed that each Forum should receive a list of all the Highways works planned, so that the Forum can feed in any concerns or issues they may have.  This will be brought to a future meeting.

 

4.6  Also raised at the joint chair’s meeting was representation from Education.  Sara was asked to contact the Headteacher from Wellsway School who chairs a joint meeting between the secondary schools.  Sara is waiting for a response.

5.

Placemaking

Minutes:

5.1  The Chair welcomed Neil Best and Julie O’Rouke to the meeting.  Neil gave a presentation on the Placemaking Plan consultation.

 

5.2  The consultations documents are available online at: http://www.bathnes.gov.uk/services/planning-and-building-control/planning-policy/placemaking-plan

 

5.3  The attached presentation that accompanies these notes covers the full presentation that was provided at the meeting.

 

5.4  Question and answers raised during this item were as follows:-

 

Q - What happens if the Inspector has concerns about the document and will there be any contingency in place? 

A – The timeline assumes everything goes according to plan.

 

Q – Will there be a new Inspector?

A – It is highly liked that we will get a new Inspector.

 

Q – Is it too late to tighten up on the employment use on the Somerdale site?

A – It is important to formally allocate the site even if offices are built to protect in the future.  It is important that as much protection is given.

 

Q - Would Kelston Road play area qualify as local green space?

A – The area would have to be assessed against the criteria.  Encourage green spaces to be put forward, although they cannot be large green spaces.

 

Q - Whitchurch has been designated as RA1 and RA5 village and it is referred to as one of the largest and most sustainable villages.  Whitchurch village does not have any facilities, the Parish would like clarification.

A – Answer sought after the meeting.  The Core Strategy does not state that Whitchurch is one of the “largest and most sustainable villages” in itself – it was the village’s relationship to facilities and services in Bristol that was taken into account in the Sustainability Appraisal. The Planning Inspector accepted this argument – and hence the RA1 and RA5 allocations were found sound. As part of the planning policy process a rural facilities audit accurately reflected the services and facilities in Whitchurch village – but also in adjoining Stockwood area. The Council has a duty to cooperate with Bristol City Council, and therefore the Council does have the potential to influence planning in Bristol and vice versa.

6.

Area profile, forum priorities and action plan

Minutes:

6.1  Sara referred to the amended profile previously circulate to group.  Sara apologised for the errors she made in the original document specifically relating to ‘Whitchurch being the largest village’ and ‘a health centre in the village’ as these statements were incorrect.  These amendments had been made and re-circulated to the group prior to the meeting.  The profiles are a draft document and further comments, amendments and additions can be made.

 

6.2  The profiles are a working draft and aim to provide an overview of the population and its characteristics and gain a better understanding of the issues and opportunities affecting the local community.  More work is required on developing the profile further, particularly around the areas where the priorities have been identified.

 

6.3  There was a discussion regarding the need to further reflect each villages’ characteristics to highlight similarities and differences between each area, the example given, lack of identity felt by Whitchurch village due to its proximity to Bristol.  This may further inform the priorities already set out by the Forum.  It was important that the profiles did not lose the identity of each town/village and therefore it was suggested that a short paragraph on each be included in the profiles.

 

6.4  Sara agreed to progress this further and report back to a future meeting.

7.

10 in 100 Project

Minutes:

1.1  For information.  The Council’s internal 10 in 100 project, which aims to bring forward the ideas of staff through a supported programme, is exploring the idea of offering this to the community.  Any ideas for this programme to be sent to Sara Dixon.

 

1.2  Previous projects included; Parish Rangers, incentives for volunteers, Book Bugs, Reading between the lines, shopping plus, Wheels for All and Warpit.

 

8.

Rural Broadband

Minutes:

8.1  Sara referred to the briefing note previously circulated to the group.

 

8.2  The Council has appointed Matthys van Tonder to drive forward the delivery of Broad band and Wi-Fi across B&NES. This will include exploring options for sharing access to the School Fibre Network across B&NES.

9.

Any other business

Minutes:

9.1  None

10.

Future agenda items

Minutes:

10.1  Future agenda items included: CCG Community Services Review, Air Quality Management Plan, Keynsham Fire Station redevelopment, Area Profiles and Action plans.

 

10.2  Alyson Lampard requested whether there would be any funding for air quality monitoring for Whitchurch.  Sara agreed to follow up.

11.

Dates of future meetings

Minutes:

1.1  Wednesday 18th February 2015, 6.30pm, Community building, One Stop Shop, Keynsham

 

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